HP C 4240 Printer Instruction Manual

							
Stop copying
To stop copying
▲Press  Cancel  on the control panel.
Chapter 9
58 Use the copy features
Use the copy features 
						

							
10 Use the scan features
Scanning is the process of converting text and pictures into an electronic format for your
computer. You can scan almost anything (photos, magazine articles, and text documents)
on the HP All-in-One.
You can use the scanning features of the HP All-in-One to do the following:
• Scan text from an article into your word processor, and quote it in a report.
• Print business cards and brochures by scanning a logo and using it in your publishing
software.
• Send photos to friends and relatives by scanning your favorite prints and including
them in e-mail messages.
• Create a photographic inventory of your house or office.
• Archive treasured photos in an electronic scrapbook.
NOTE: If you are using the HP Photosmart Software, the Optical Character
Recognition (OCR) software might not be installed on your computer. To install the
OCR software, you must re-insert the software disk and select  OCR under the
Custom  installation options.
This section contains the following topics:
•
Scan an image or document
•
Edit a scanned image
•
Edit a scanned document
•
Stop scanning
Scan an image or document
For original documents or images placed on the glass, you can start a scan from your
computer or from the HP All-in-One. This section explains the second option: how to scan
from the control panel of the HP All-in-One to a computer.
To use the scan features, the HP All-in-One and computer must be connected and turned
on. The HP Photosmart Software must also be installed and running on your computer
prior to scanning. To verify that the HP Photosmart Software is running on a Windows
computer, look for the  HP Digital Imaging Monitor  icon in the system tray at the lower
right side of the screen, near the time.
NOTE: Closing the  HP Digital Imaging Monitor  icon in the Windows system tray
can cause the HP All-in-One to lose some of its scan functionality. If this happens,
you can restore full functionality by restarting your computer or by starting the
HP Photosmart Software.
Use the scan features 59
Scan 
						

							
To scan to a computer
1.Load your original print side down on the right front corner of the glass.
2. Ensure that there are no memory cards in serted in the memory card slots on the
HP All-in-One.
3. Press  Scan.
A preview image of the scan appears on your computer, where you can edit it. Any
edits that you make apply to  the current scan session only.
The HP Photosmart Software has many tool s that you can use to edit your scanned
image. You can improve the overall image quality by adjusting the brightness,
sharpness, color tone, and saturation. You can also crop, straighten, rotate, or resize
the image.
4. Make any edits to the preview image, and then click  Accept when you are finished.
Related topics
•“
Control panel buttons” on page 8
•“
Load originals” on page 17
Edit a scanned image
You can edit a scanned image, such as a photo or graphic, using the software you
installed with the HP All-in-One. Using this software, you can rotate or crop the image,
as well as adjust the brightness, contrast, and color saturation.
NOTE: If you are using the HP Photosmart Software, the Optical Character
Recognition (OCR) software might not be installed on your computer. To install the
OCR software, you must  re-insert the software disk and select  OCR under the
Custom  installation options.
Related topics
“
Use the HP Photosmart software” on page 9
Edit a scanned document
You can edit a scanned document using your Optical Character Recognition (OCR)
software. Scanning text using OCR software ena bles you to bring the content of magazine
articles, books, and other printed matter into your favorite word processor and many other
applications as editable text. Learning to use OCR software correctly is important if you
want to obtain the best results. Do not expe ct scanned text documents to be letter-perfect
the first time you use your OCR software. Us ing OCR software is an art that takes time
and practice to master.
NOTE: If you are using the HP Photosmart Software, the Optical Character
Recognition (OCR) software might not be installed on your computer. To install the
OCR software, you must  re-insert the software disk and select  OCR under the
Custom  installation options.
Related topics
“
Use the HP Photosmart software” on page 9
Chapter 10
60 Use the scan features
Scan 
						

							
Stop scanning
To stop scanning
▲Press  Cancel  on the control panel.
Related topics
“
Control panel buttons” on page 8
Stop scanning 61
Scan 
						

							
Chapter 10
62 Use the scan features
Scan 
						

							
11 Maintain the HP All-in-One
The HP All-in-One requires little maintenance. Sometimes you might want to clean the
glass and lid backing to remove surface dust and ensure that your copies and scans
remain clear. You will also need to replace, align, or clean your print cartridges from time
to time. This section provides instructions for keeping the HP All-in-One in top working
condition. Perform these simple maintenance procedures as necessary.
This section contains the following topics:
•
Clean the HP All-in-One
•
Print a self-test report
•
Work with print cartridges
Clean the HP All-in-One
To ensure that your copies and scans remain clear, you might need to clean the glass
and lid backing. You might also want to dust the exterior of the HP All-in-One.
This section contains the following topics:
•
Clean the exterior
•
Clean the glass
•
Clean the lid backing
Clean the exterior
Use a soft cloth or slightly moistened sponge to wipe dust, smudges, and stains off the
case. The interior of the HP All-in-One does not require cleaning. Keep fluids away from
the control panel and the interior of the HP All-in-One.
CAUTION: To avoid damage to the exterior of the HP All-in-One, do not use alcohol
or alcohol-based cleaning products.
Clean the glass
Fingerprints, smudges, hair, and dust on the  main glass surface slow down performance
and affect the accuracy of the copy and scan features.
To clean the glass
1. Turn off the HP All-in-One, unplug the power cord, and raise the lid.
2. Clean the glass with a soft cloth or sponge slightly moistened with a nonabrasive
glass cleaner.
CAUTION: Do not use abrasives, acetone, benzene, or carbon tetrachloride on
the glass, since they can damage it. Do not place or spray liquid directly on the
glass. The liquid might seep under the glass and damage the device.
3. Dry the glass with a dry, soft, lint-free cloth to prevent spotting.
4. Plug in the power cord, and then turn on the HP All-in-One.
Maintain the HP All-in-One 63
Maintain the HP All-in-One 
						

							
Clean the lid backing
Minor debris can accumulate on the white document backing located underneath the lid
of the HP All-in-One.
To clean the lid backing
1.Turn off the HP All-in-One, unplug the power cord, and raise the lid.
2. Clean the white document backing with a soft cloth or sponge slightly moistened with
a mild soap and warm water.
Wash the backing gently to loosen debris. Do not scrub the backing.
3. Dry the backing with a dry, soft, lint-free cloth.
CAUTION: Do not use paper-based wipes, as these might scratch the backing.
4.If further cleaning is needed, repeat the  previous steps using isopropyl (rubbing)
alcohol, and wipe the backing thoroughly with a damp cloth to remove any residual
alcohol.
CAUTION: Be careful not to spill alcohol on the glass or exterior of the HP All-
in-One, as this might damage the device.
5. Plug in the power cord, and then turn on the HP All-in-One.
Print a self-test report
If you are experiencing problems with printi ng, print a self-test report before you replace
the print cartridges. This report provides useful information on several aspects of your
device, including yo ur print cartridges.
Chapter 11
64 Maintain the HP All-in-One
Maintain the HP All-in-One 
						

							
To print a self-test report
1.Load letter or A4 unused plain white paper into the input tray.
2. Press and hold the  Cancel button and then press the  Start Copy Color button.
The HP All-in-One prints a self-test repor t, which might indicate the source of the
printing problem. A sample of the ink test area of the report is shown below.
3. Make sure the test patterns show a complete grid and the thick color lines are
complete.
• If more than a few lines in a pattern are broken, this might indicate a problem with
the nozzles. You might need to clean the print cartridges.
• If the black line is missing, faded, streaked, or shows lines, this might indicate a problem with the black or photo print cartridge in the right slot.
• If any of the color lines are missing, faded, streaked, or show lines, this might indicate a problem with the tri-color print cartridge in the left slot.
Related topics
•“
Clean the print cartridges” on page 72
•“
Replace the print cartridges” on page 67
•“
Align the print cartridges” on page 71
Work with print cartridges
To ensure the best print quality from the HP All-in-One, you will need to perform some
simple maintenance procedures. This section  provides guidelines for handling the print
cartridges and instructions for replacing, aligning, and cleaning the print cartridges.
You might also need to check your print cartridges if a message appears on the screen.
Work with print cartridges 65
Maintain the HP All-in-One 
						

							
This section contains the following topics:
•
Handle the print cartridges
•
Check the estimated ink levels
•
Replace the print cartridges
•
Use a photo print cartridge
•
Use the print cartridge protector
•
Align the print cartridges
•
Clean the print cartridges
•
Clean the print cartridge contacts
•
Clean the area around the ink nozzles
•
Remove ink from y our skin and clothing
Handle the print cartridges
Before you replace or clean a print cartridge, you should know the part names and how
to handle the print cartridges.
1Copper-colored contacts
2Plastic tape with pink pull tab (m ust be removed before installing)
3Ink nozzles under tape
Hold the print cartridges by their black plastic sides, with the label on top. Do not touch
the copper-colored contacts or the ink nozzles.
NOTE:Handle the print cartridges carefully. Dropping or jarring cartridges can cause
temporary printing problems, or even permanent damage.
Chapter 11
66 Maintain the HP All-in-One
Maintain the HP All-in-One 
						

							
Check the estimated ink levels
You can easily check the ink supply level to determine how soon you might need to
replace a print cartridge. The ink supply level shows an estimate of the amount of ink
remaining in the print cartridges.
TIP:You can also print a self-test report to see if your print cartridges might need to
be replaced.
NOTE: The HP All-in-One can only detect the ink levels for genuine HP ink. The ink
levels in print cartridges that are refilled or have been used in other devices, might
not register accurately.
To check the ink levels from the HP Photosmart Software
1. In the HP Solution Center, click  Settings, point to  Print Settings , and then click
Printer Toolbox .
NOTE:You can also open the  Printer Toolbox from the Print Properties  dialog
box. In the  Print Properties  dialog box, click the  Services tab, and then click
Service this device .
The Printer Toolbox  appears.
2. Click the  Estimated Ink Level  tab.
The estimated ink levels for the print cartridges appear.
Related topics
“
Troubleshoot print cartridges” on page 83
Replace the print cartridges
Follow these instructions when the ink level is low.
NOTE: When the ink level for the print cartridge is low, a message appears on your
computer screen. You can also check the ink levels by using the software installed
with the HP All-in-One.
When you receive a low-ink warning message, make sure you have a replacement print
cartridge available. You should also replace the print cartridges when you see faded text
or if you experience print quality issues related to the print cartridges.
To order print cartridges for the HP All-in-One, go to 
www.hp.com/buy/supplies . If
prompted, choose your country/region, follow the prompts to select your product, and
then click one of the shopping links on the page.
NOTE: At this time, some portions of the HP Web site are available in English only.
Work with print cartridges 67
Maintain the HP All-in-One