HP Jornada 520 Series Pocket PC Users Guide
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Chapter 6 | Microsoft Pocket Outlook | 77 3. Using the Input panel, enter a description and a location for the appointment. 4. If needed, tap the date and time to change them. 5. Enter other desired information. (You may need to hide the Input panel to see all available fields.) 6. To add notes, tap the Notes tab. You can enter text, draw, or create a recording. For more information on creating notes, see “Notes: capturing thoughts and ideas” later in this chapter. 7. When you are finished, tap OK to return to Calendar. If you select Remind me in an appointment, your HP Jornada will remind you according to the options you set in the Sounds & Reminders control panel. 5 You can use Calendar to set up meetings with users of Outlook or Pocket Outlook. A meeting notice is created automatically and sent either when you synchronize Inbox or when you connect to your e-mail server. Indicate how you want meeting requests sent by tapping Tools and then Options. If you send and receive e-mail messages through ActiveSync, select ActiveSync. 1. Create an appointment. 2. In the appointment details, hide the Input panel, and then tap Attendees. 3. From the list of e-mail addresses you have entered in Contacts, select the meeting attendees. The meeting notice is created automatically and placed in the Outbox folder. For more information on sending and receiving meeting requests, see Calendar Help and Inbox Help on your HP Jornada. :# Contacts maintains a list of your friends and colleagues so that you can easily find the information you are looking for, whether you are at home or on the road. Using the infrared port on your HP Jornada, you can quickly share Contacts information with other Windows-powered devices.
78 | HP Jornada 520 Series User’s Guide The Contacts list When you tap a contact in the Contact list, a summary screen of the information you have entered is displayed. To change the way contacts are displayed in the list, tap Tools and then Options. 1. Tap New. 2. Using the Input panel, enter a name and other contact information. You will need to scroll down to see all available fields. 3. To assign the contact to a category, scroll to and then tap Categories. Select a category from the list. In the Contact list, you can display contacts by category. 4. To add notes, tap the Notes tab. You can enter text, draw, or create a recording. For more information on creating notes, see “Notes: capturing thoughts and ideas” later in this chapter. 5. When finished, tap OK to return to the Contact list.
Chapter 6 | Microsoft Pocket Outlook | 79 %:6 Use Tasks to keep track of what you have to do. In the Task list, overdue tasks are displayed in red. When you tap a task in the Task list, a summary screen of the information you entered is displayed. The Task list To change the way information is displayed in the list, tap Tools and then Options. 1. Tap New. 2. Using the Input panel, enter a subject. 3. You can enter a start date and due date or enter other information by first tapping the field. If the Input panel is open, you will need to hide it to see all available fields.
80 | HP Jornada 520 Series User’s Guide 4. To assign the task to a category, tap Categories, and then select a category from the list. (In the Task list, you can display tasks by category.) 5. To add notes, tap the Notes tab. You can enter text, draw, or create a recording. For more information on creating notes, see ”Notes: capturing thoughts and ideas” later in this chapter. 6. When finished, tap OK to return to the Task list. To quickly create a task with only a subject, tap Entry Bar on the Tools menu. Then, tap Tap here to add a new task and enter your task information. ): Quickly capture thoughts, reminders, ideas, drawings, and phone numbers with Notes. You can create a written note or a recording. You can also include a recording within a note. If a note is open when you create the recording, it will be included in the note as an icon. If the note list is displayed, the recording will be created as a standalone recording. The Notes list
Chapter 6 | Microsoft Pocket Outlook | 81 1. Tap New. 2. Create your note by writing, drawing, typing, and/or recording. For more information about using the Input panel, writing and drawing on the screen, and creating recordings, see “Entering information” in chapter 2. ;;; $ *4#5 HP info exchange allows you to send and receive PIM data to and from non– Windows-powered PDA devices (for example, Palm devices) from within Calendar, Contacts, and Tasks via infrared. You can also receive (but not send) memos from a PDA device and store them as text files in the My Documents folder of your HP Jornada. When you receive an item from a PDA device, it does not matter which Pocket Outlook application is active when you select Recv(non-Windows). For example, you can have Contacts open and still receive a Calendar or Task item. (HP info exchange is not available in Pocket Outlook Inbox.) HP info exchange runs only on your HP Jornada. No additional software is required for IrDA-equipped PDA devices. 0( -0! 35 ! 1. In Contacts, Calendar, Tasks, tap to select the item you want to send. 2. Make sure the PDA device is powered on. Align the infrared port on your HP Jornada with the infrared port on the receiving device. 3. Tap Send(non-Windows) on the Tools menu of a PIM application on your HP Jornada. The HP info exchange Send window will appear, indicating that your HP Jornada is looking for a receiving device. The PDA device will receive the transmitted items automatically. You cannot send notes from your HP Jornada to a non–Windows-powered device by infrared.
82 | HP Jornada 520 Series User’s Guide
0( -0! 3
5 !
1. Set the PDA device to beam selected item(s).
2. Align the infrared port on your HP Jornada with the infrared port on
the sending device.
3. Select
Recv(non-Windows) on the
Tools menu of a PIM application
on your HP Jornada. The HP info exchange Receive window will
appear indicating that your HP Jornada is looking for a sending
device.
1
+
1
HP info exchange makes it easy to exchange essential information with an
IrDA-equipped PDA device. The data fields of your HP Jornada Contacts,
Calendar, and Tasks applications are mapped to the data fields on the PDA
device to allow capture of important PIM information. However, not all of the
data fields correspond between the two devices, so not all data can be
exchanged. Some notes on the features and characteristics of the field
mappings for exchanged data are listed below:
• HP info exchange supports sending and receiving multiple contacts,
appointments and tasks.
• A number of Pocket Outlook fields are not used (e.g. Children, Spouse),
because they are not used by other PDA devices or are not supported by
the v-card standard.
• If the number of entries of important field types (e.g. phone numbers)
received exceeds the number of Pocket Outlook fields available to store
them, the extra entries will be placed in the Notes section of the item.
• For standard Contact fields (which support only single-line text), multiline
text on PDA devices is converted into single-line text, and all CR/LF pairs
converted to spaces. All information is retained.
• Your HP Jornada treats Business Cards received from a PDA device as
contacts.
• Contents marked as ”private” in other PDA devices are not sent to your
HP Jornada.
• Memos received from a PDA device are stored as text files in the My
Documents folder of your HP Jornada. The received memos may be
renamed so that no existing memos in your HP Jornada will be
overwritten. (You cannot send a memo from your HP Jornada to a PDA
device.)
84 | HP Jornada 520 Series User’s Guide /# Microsoft Pocket Word works with Microsoft Word on your desktop PC to give you easy access to copies of your documents. You can create new documents on your HP Jornada, or you can copy documents from your desktop PC to your HP Jornada. Synchronize documents between your desktop PC and your HP Jornada regularly so that you have the most up-to-date content in both locations. # 1. On the Start menu, tap Programs, and then tap the Pocket Word icon. 2. Tap the name of a document in the file list. –or– Tap New to open a blank document. To open a template rather than a blank document, select a template for new documents. On the Tools menu, tap Options, and then browse to select the default template. When you tap New, the template appears with appropriate text and formatting already provided. You can open only one document at a time; when you open a second document, you will be asked to save the first. You can save a document you create or edit in a variety of formats, including Pocket Word (.psw), Rich Text Format (.rtf), and Plain Text (.txt). You can enter information in Pocket Word in four modes: writing, drawing, typing, and recording. Use the View menu to switch between modes. Each mode has its own toolbar, which you can show and hide by tapping the Show/Hide Toolbar button on the Command bar. • Typing Mode. Use the Input panel to enter typed text into the document with either the soft keyboard or the Character Recognizer. For more information on entering typed text, see “Entering information” in chapter 2. • Writing Mode. In writing mode, use your stylus to write directly on the screen. Ruled lines are displayed as a guide, and the zoom magnification is greater than in typing mode to allow you to write more easily. For more information on writing and selecting writing, see “Entering information” in chapter 2. Written words are converted to graphics (metafiles) when a Pocket Word document is converted to a Word document on your desktop PC.
Chapter 7 | Companion programs | 85 • Drawing mode. In drawing mode, use your stylus to draw on the screen. Gridlines appear as a guide. When you lift your stylus off the screen after the first stroke, you will see a drawing box indicating the boundaries of the drawing. Every subsequent stroke within or touching the drawing box becomes part of the drawing. For more information on drawing and selecting drawings, see “Entering information” in chapter 2. • Recording mode. Use recording mode to embed a recording into your document. Recordings are saved as .wav files. For more information on recording, see “Entering information” in chapter 2. * ) • You can change the zoom magnification by tapping View and then Zoom. Then select the percentage you want. Select a higher percentage to enter text and a lower one to see more of your document. • If you are opening a Word document created on a desktop PC, select Wrap to Window on the View menu so that you can see the entire document. /# Microsoft Pocket Excel works with Microsoft Excel on your desktop PC to give you easy access to copies of your workbooks. You can create new workbooks on your device, or you can copy workbooks from your desktop PC to your device. Synchronize workbooks between your desktop PC and your device so that you have the most up-to-date content in both locations. Pocket Excel provides fundamental spreadsheet tools, such as formulas, functions, sorting, and filtering, which enable you to create simple workbooks such as expense reports and mileage logs. 6 1. On the Start menu, tap Programs, and then tap the Pocket Excel icon. 2. Tap the name of a workbook in the file list. –or– Tap New to open a blank workbook. To open a template rather than a blank workbook, select a template for new workbooks. On the Tools menu, tap Options, and then browse to select the default template. When you tap New, the template appears with appropriate text and formatting already provided.
86 | HP Jornada 520 Series User’s Guide You can open only one workbook at a time; when you open a second workbook, you will be asked to save the first. You can save a workbook you create or edit in a variety of formats, including Pocket Excel (.pxl) and Excel (.xls). * 0# • Use full-screen mode to see as much of your worksheet as possible. Tap View and then Full Screen. To exit full-screen mode, tap Restore. • If your workbook contains sensitive information, you can protect it with a password. To do so, open the workbook, tap Edit, and then Password. • Show and hide window elements. Tap View and then tap the elements you want to show or hide. • Freeze panes on a worksheet. First select the cell where you want to freeze panes. Tap View and then Freeze Panes. You might want to freeze the top and leftmost panes in a worksheet to keep row and column labels visible as you scroll through a sheet. • Split panes to view different areas of a large worksheet. Tap View and then Split. Then drag the split bar to where you want it. To remove the split, tap View and then Remove Split. • Show and hide rows and columns. To hide a row or column, select a cell in the row or column you want to hide. Then tap Format, then Row or Column, and then Hide. To show a hidden row or column, tap Tools, then Go To, and then type a reference that is in the hidden row or column. Then tap Format, then Row or Column, and then Unhide. /# $/ Use Microsoft Windows Media Player for Pocket PC to listen to digital audio files, such as songs or sound clips. Media Player supports sound files recorded in the following formats: WMA, MP3, and WAV. # ( 1. On the Start menu, tap Programs, and then tap the Windows Media Player icon.