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HP Jornada 700 Series Handheld PC Users Guide

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    							 Chapter 4 | Staying organized | 57 
      
    choose to accept or decline the meeting. If they accept, the 
    meeting is automatically placed in their schedule. In addition, 
    their response is automatically sent back to you, and your 
    calendar is updated. 
    Before you can send a meeting request, you must enter e-mail 
    addresses in Contacts and set up Inbox to send and receive 
    messages (see the Using Inbox section in chapter 6).  
    To create a meeting request  
    1. On the Start menu, point to Programs, point to Pocket 
    Outlook, and then tap Calendar.  
    –or– 
    Tap the Calendar hot key. 
    2. On the Tools menu, tap Options, and then choose a 
    mail transport: 
      If you send and receive messages using 
    synchronization, select ActiveSync.  
       If you connect to an ISP or network, select the 
    service you set up in Inbox or the HP Jornada dialup 
    application. 
    3. Tap OK. 
    4. On the File menu, tap Make Meeting. 
    5.  Enter the meeting information. 
    6.  Select the contacts you want to invite. 
    Select other desired options, and then tap OK. 
    Inbox automatically creates a meeting request and sends it to the 
    attendees the next time you connect to your mail server or 
    synchronize with your desktop PC. 
    Your HP Jornada will remind you about your appointments 
    and meetings by playing a sound, flashing the notification 
    light, and/or displaying a message on the screen. To choose the 
    way you prefer to be notified, open the appointment or 
    meeting, tap 
     , and then tap Reminder Options. You can 
    silence an alarm without even opening your HP Jornada by 
    pressing the blinking alarm-notification LED on the cover. 
      
    						
    							58 HP Jornada 700 Series Handheld PC 
     
    Managing names and addresses with Contacts 
    The Contacts program maintains a list of your friends and 
    colleagues so that you can easily find the information you 
    are looking for, whether you are at home or on the road. 
    Using the infrared port, you can also quickly share 
    Contacts information with other MS Windows for H/PC 
    2000–based mobile device users. 
     To create a new contact 
    1. On the Start menu, point to Programs, point to Pocket 
    Outlook, and tap Contacts.  
    –or– 
    Tap the Contacts hot key. 
    2. On the File menu, tap New Contact. 
    3.  Type a name. 
    4. Tap Business or Personal and type information in the 
    appropriate fields. Supply an e-mail address to send 
    meeting requests and e-mail messages to this contact. 
    5.  To add a note or assign the contact to a category, tap 
    Notes/Categories. Then, select the notes area and 
    enter your notes, or select a category from the list. 
    6.  When you are finished, tap OK. 
     You can send groups of contacts to another IrDA-equipped 
    H/PC 2000–based device. To do this, line up the infrared ports 
    on the two devices so that they are within 1 meter (3 feet) of 
    one another. On the Contacts list, select the item(s) you want 
    to send, and then on the File menu, tap Send. If you are 
    receiving items, tap Receive. Category information and notes 
    are not transmitted with the contact. 
    Keeping track of your workload with Tasks 
    The Tasks program helps you keep track of what you need 
    to do. Enter the details for a task on the task card, and  
    						
    							 Chapter 4 | Staying organized | 59 
      
    then assign a category. You can even associate a date with 
    the task and then set a reminder for yourself. 
     
    You can sort the list on any column by tapping the column 
    heading (the column used for sorting the list displays a triangle 
    in the heading). If you sort by status, active tasks are listed 
    before completed tasks. Or, you can filter your list to show only a 
    specific status of a task or tasks belonging to a specific category. 
    When your list is filtered, the filter button is selected. Overdue 
    tasks are displayed in red, bold text. 
    To create a new task  
    1. On the Start menu, point to Programs, point to Pocket 
    Outlook, and tap Tasks.  
    –or– 
    Tap the Tasks hot key. 
    2. On the File menu, tap New Task. 
    3.  Type a description of the task. 
    4.  Select the start date, due date, and other information. 
    5.  To add a note to a task, tap the Notes button, and then 
    tap once in the note-taking area. Type your note, and 
    then tap OK. 
    6.  When you are finished, tap OK. 
    Managing your e-mail with Inbox 
    Use Inbox to send and receive e-mail messages. You can access 
    your e-mail by synchronizing with your desktop PC or by 
    connecting to a mail server through an Internet or network 
    account. (For more information, see the Using Inbox section in 
    chapter 6 and the Synchronizing e-mail messages section in 
    chapter 3.)  
    						
    							60 HP Jornada 700 Series Handheld PC 
     
    Using HP viewer
    Using HP viewerUsing HP viewer Using HP viewer 
        
    HP viewer gives you a quick and versatile way to view the 
    information in your Pocket Outlook Calendar, Contacts, and 
    Tasks databases. HP viewer displays the information you choose 
    in as much detail as you want, including detailed contact 
    information, tasks and notes on a single screen, or all the 
    appointments and tasks scheduled for a single day, a week, or up 
    to 6 months at a time. HP viewer also enables you to view a 
    single field for any record or to switch instantly to Pocket Outlook 
    for editing. 
    By default, the HP viewer icon is displayed on the MS Windows 
    for H/PC 2000 desktop.  
     To start HP viewer 
    · On the Start menu, point to Programs, point to HP 
    Applications, and then tap HP viewer. 
    –or– 
    Press the HP viewer hot key. 
    HP viewer shows your Pocket Outlook information quickly. 
     HP viewer uses the same font settings as Internet Explorer. 
    Changing the font or font size in Internet Explorer will also 
    change the way information is displayed in HP viewer. 
    You can quickly switch from HP viewer to Pocket Outlook to look 
    at the selected date in all Calendar views. 
    To switch to Pocket Outlook  
    · On the Go menu, tap the appropriate program or view.  
    						
    							 Chapter 4 | Staying organized | 61 
      
    HP viewer displays the current date and your next scheduled 
    appointment below the toolbar in the Today Banner of the HP 
    viewer window. To quickly view detailed information about the 
    appointment, tap the appointment title in the Today Banner. 
    To switch between Calendar, Contacts, and Task 
    information 
    · Tap the appropriate icon on the left side of the HP viewer 
    window. 
    Viewing Calendar information 
    HP viewer lets you view your calendar in Day, Week, Month, or 
    n-Month view.  
    · Tap the Calendar icon on the left side of the HP viewer 
    window to display Calendar information. 
    · Tap a View button on the toolbar to change views. 
    · Tap the Go to Date button on the toolbar to view information 
    for a specific date. 
      n-month (displays up to 6 months) 
     Month 
     Week 
     Day 
      Today (GoTo Today command) 
      Date (GoTo Date command) 
     
    Day View offers a fast way to browse your schedule for the 
    current day or up to 7 days that you select.   
    						
    							62 HP Jornada 700 Series Handheld PC 
     
    To enable Day Zoom in n-Month View, Month View, or Week 
    View, press the spacebar to display appointments and tasks for 
    the selected date(s). Tap an icon next to an appointment or event 
    to expand a note or to display more information about that 
    appointment or event. 
     You can set HP viewer to always display Day Zoom for the date 
    you select by tapping  on the toolbar. 
     
    Week View enables you to display 1, 2, or 3 weeks of your 
    calendar at a time. Press 
     as you tap  or  on the 
    scroll bar to increase or decrease the number of weeks displayed. 
    Tap an event to display detailed information about that event. 
    Use Month View to display 5 weeks of data on a single screen, or 
    use n-Month View to display calendars for up to 6 months at a 
    time. Tap a day to display detailed information about 
    appointments or events scheduled on that day. 
     To show six months in n-month view, set the Task bar to auto-
    hide. Tap Start, Settings, then tap Task Bar to access the 
    Task Bar settings dialog. 
    Viewing Contacts information 
    HP viewer lets you view all information for a particular contact 
    on a single screen.  
      Type in the Find File As box to display only contacts 
    matching the letter(s) you type. 
      Tap a tab on the left side of the contact list to jump to contacts 
    that begin with a letter on the tab. To jump to contacts that 
    begin with the second letter on the tab, tap the tab again. 
      To change the field on which the contact list is sorted, tap the 
    field name at the top of the list, and then choose a field from 
    the Select Primary Key dialog box. 
    Viewing Tasks information  
    You can also use HP viewer to view task information for any 
    field, including Notes.  
    						
    							 Chapter 4 | Staying organized | 63 
      
      Type in the Find Task box to display only tasks that match 
    the letter(s) you type. 
    Capturing data with HP quick pad
    Capturing data with HP quick padCapturing data with HP quick pad Capturing data with HP quick pad 
        
    Use HP quick pad to enter all the notes and information 
    you acquire during your day. Quickly record names, 
    telephone numbers, and quick notes to yourself. You can 
    save this information in HP quick pad or create 
    appointments, tasks, e-mail messages, and even Pocket 
    Word documents from a single application. 
     
    With quick pad, you can check the date and time at a glance, 
    review your current appointments and tasks, and quickly find a 
    telephone number or address from your contact list.  
    Quickly jot notes and reminders or new contact information on 
    the notepad. Then, save your notes in quick pad or send them to 
    the appropriate database, such as your Contacts or Tasks list. 
    To start HP quick pad  
    · On the Start menu, point to Programs, point to HP 
    Applications, and tap HP quick pad. 
    –or– 
    Press the HP quick pad hot key.  
    						
    							64 HP Jornada 700 Series Handheld PC 
     
    To save information in HP quick pad 
    · On the File menu, tap New Page to create a blank notepad 
    page. 
    · Tap once in the notepad area, and then type the information 
    you want to save. 
    · On the File menu, tap Rename Page, and then type a 
    descriptive name for the information. 
    · On the File menu, tap Save. 
    You can create as many pages as you like. Retrieve information 
    by selecting the page title from the drop-down list, or by tapping 
    Find in Page on the Edit menu, and then typing a word or 
    words to search for.  
    To organize information for use in other programs 
    1.  In HP quick pad, open the page containing the information, 
    and select the text you want to export. 
    2. On the Send menu, select the program in which you want to 
    use the information: 
      Tap As E-mail Message to create an e-mail message 
    containing the selected text. 
      Tap To Calendar, To Contacts, or To Tasks to 
    create an entry in one of the Pocket Outlook 
    databases. 
      Tap As New Pocket Word Document to create a 
    Pocket Word document containing the selected text. 
    3.  In the dialog box that appears, add any necessary 
    information (for example, the start or end date of a task or 
    appointment, or addressees for an e-mail message), and then 
    tap OK. 
    Infrared send/receive of PIM data 
    Infrared send/receive of PIM data Infrared send/receive of PIM data  Infrared send/receive of PIM data  
        
    HP info exchange allows you to send and receive Contacts, 
    Calendar and Task items between your HP Jornada and 
    other IrDA-equipped, non-Windows powered PDA devices 
    (i.e., Palm devices). You can also receive (but not send)  
    						
    							 Chapter 4 | Staying organized | 65 
      
    memos from some PDA devices and store them as a text 
    file in the My Documents folder of your HP Jornada. 
    Using HP info exchange with non-Windows powered 
    PDA devices 
    HP info exchange allows you to send and receive PIM data 
    to and from non-Windows powered PDA devices from 
    within Pocket Outlook Calendar, Contacts and Tasks. (HP 
    info exchange is not available in Pocket Outlook Inbox.) 
    HP info exchange runs only on your HP Jornada – no 
    additional software is required for IrDA equipped PDA devices. 
     
    Sending data to a non-Windows PDA device 
    To send PIM information from your HP 
    Jornada to a non-Windows PDA device: 
     
    1.  Highlight items to send in your PIM application. 
    2.  Make sure the PDA device is powered on. Align the IR 
    windows of the two devices so that they are aimed directly at 
    each other. 
    3. Select Send(non-Windows) from the Tools menu of a PIM 
    application on your HP Jornada. The HP info exchange 
    Send window will appear indicating that it is looking for a 
    receiving device. 
    4.  The PDA device will receive the transmitted items 
    automatically.  
    						
    							66 HP Jornada 700 Series Handheld PC 
     
     
    HP info exchange menu items in Pocket Outlook Contacts 
    Receiving data from a non-Windows PDA device 
     To receive PIM information on your HP 
    Jornada from a non-Windows PDA device: 
    1.  Set the PDA device to beam selected item(s). 
    2.  Align the PDA device IR window so that it is aimed directly 
    at the IR window on the rear of your HP Jornada. 
    3. Select Recv(non-Windows) from the Tools menu of a PIM 
    application on your HP Jornada. The HP info exchange 
    Receive window will appear indicating that it is looking for 
    a sending device. 
     
    4.  The PIM item(s) sent by the PDA device will be received and 
    automatically placed in the appropriate location. 
    5.  Messages will be displayed confirming the number and type 
    of items transferred.  
    						
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