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HP Jornada 700 Series Handheld PC Users Guide

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    							 Chapter 4 | Staying organized | 67 
      
    About the data being transferred 
    HP info exchange makes it easy to send and receive essential 
    information to or from non-Windows PDA devices. The important 
    data fields of your HP Jornada PIM applications are mapped to 
    the data fields on the PDA device to allow capture of important 
    PIM information. Supported field mappings include: 
      Supports sending and receiving multiple contacts, 
    appointments and tasks. 
      A number of Pocket Outlook fields are not used (e.g. Children, 
    Spouse) since they are not used by non-Windows PDA devices, 
    or are not supported by the VCard standard. 
      Multiple entries of important field types will be placed in the 
    Notes section. 
      For standard Contact fields multi-line text is converted into a 
    single line with spaces for line breaks 
      Supports a Business Card beamed over from a Palm device 
    and treats it as another contact. 
    For more information about field mappings and data exchange, 
    see HP info exchange online help. 
    Recording and playing voice memos
    Recording and playing voice memosRecording and playing voice memos Recording and playing voice memos 
        
    You can use Microsoft Voice Recorder to quickly capture 
    thoughts, reminders, and ideas. Since your recordings are 
    captured in the compatible Wave (.wav) format, you can send 
    personalized voice messages to friends and colleagues as e-mail 
    attachments that can be opened in most Web browsers on a 
    desktop PC.  
    Voice Recorder is intended for recording personal voice memos 
    and is not suitable for recording presentations, music, or 
    lectures. Some static or electrical noise may be heard during 
    playback. 
     
      
    						
    							68 HP Jornada 700 Series Handheld PC 
     
    To record and to play a voice memo with Voice 
    Recorder 
    1. On the Start menu, point to Programs, point to 
    Accessories, and then tap Voice Recorder. 
    –or– 
    Press the Voice Recorder hot key. 
    2. Tap the Record button on the toolbar. A beep sounds when 
    recording begins, and the red Status LED indicates that 
    recording is in progress. 
    3.  Speak into the microphone to record your voice memo. 
    4.  To stop recording, tap the Stop button on the toolbar. The 
    new recording appears in the recording list. 
    5.  To play a recording, double-tap it in the recording list. To 
    pause playback, tap Play/Pause. Tap Play/Pause again to 
    resume playback.  
     You can play all of your recordings, one after another. Select 
    the recording you want to play first, tap Control and then tap 
    Play Sequential. The selected recording and following 
    recordings will be played. A short beep will sound between 
    recordings. 
    Recording formats 
    Your HP Jornada supports several formats for voice notes. The 
    formats vary in both the quality of the recording and the size of 
    the sound file. When selecting a recording format, you should 
    consider the quality you need as well as how much storage 
    memory the recording will use on your HP Jornada. 
    In addition, not all recording formats are compatible with other 
    software or computers. If you will share your recordings with 
    others or transfer a recording to your desktop PC, be sure to 
    choose a recording format that is supported by the software used 
    to play recordings on the other computer.  
    To select a recording format 
    1. On the Start menu, point to Programs, then point to 
    Accessories and then tap the Microsoft Voice Recorder 
    icon.  
    						
    							 Chapter 4 | Staying organized | 69 
      
    —or— 
      Press the Voice Recorder hot key on the HP Jornada 
    keyboard. 
    2. On the Tools menu tap Recording Format…, and then 
    select a recording format from the drop-down list.  
    The table below lists the compatibility of various recording 
    formats with other computers. The list of recording formats on 
    your HP Jornada indicates the sample rate, whether the format 
    is stereo or mono, and how much storage memory is required per 
    second of recording. You may need to experiment with different 
    sample rates and formats to determine which format best suits 
    your voice. 
    Compatibility 
    Format Quality HP Jornada 
    700 Series Windows 
    CE 2.0 
    device PC with 
    ActiveSync 
    installed Windows 
    95/98/NT 
    PCM High yes yes yes yes 
    GSM 6.10  Medium  yes  yes  no  no 
    Conserving memory 
    Voice memos may consume large amounts of storage memory on 
    your HP Jornada. If you record or store lots of voice memos, you 
    may need to take steps to conserve memory. 
      Delete voice memos you no longer need. Select the recording in 
    the list, and then tap Delete on the File menu. Note that 
    voice memos are deleted immediately; they are not moved to 
    the Recycle Bin and cannot be recovered. 
      Adjust the amount of storage memory available on your HP 
    Jornada using the Memory tab in the System control panel.  
      Add more memory to your device with a CompactFlash Card 
    or PC Card. (For a list of recommended cards, go to the 
    Hewlett-Packard Web site at www.hp.com/jornada
    .) 
      
    						
    							70 HP Jornada 700 Series Handheld PC 
      
    						
    							 Chapter 5 | Getting down to business | 71 
      
    5
    55 5 | Getting
    | Getting| Getting | Getting down to 
     down to  down to   down to 
    business
    businessbusiness business 
        
     
     
    Your Hewlett-Packard Jornada 700 Series Handheld PC can help 
    you stay productive and be efficient, even when you are away 
    from your desktop or notebook PC. You have access to Microsoft 
    Pocket Office and other pre-installed programs to help you 
    calculate expenses and conduct searches. Your HP Jornada also 
    includes the HP Jornada backup application, which keeps things 
    running smoothly.  
    In this chapter, you will learn more about: 
    · Microsoft Pocket Office, which includes: 
    -  Microsoft Pocket Word 
    -  Microsoft Pocket Excel 
    -  Microsoft Pocket PowerPoint 
    -  Microsoft Pocket Access 
    · Microsoft InkWriter 
    · HP Jornada backup application 
    · OmniSolve from LandWare  
      
    						
    							72 HP Jornada 700 Series Handheld PC 
     
    Working with Microsoft Pocket Office
    Working with Microsoft Pocket OfficeWorking with Microsoft Pocket Office Working with Microsoft Pocket Office 
        
    Microsoft Pocket Office makes it easy to work in the familiar 
    Office environment, even when you are away from your desktop 
    or notebook PC. You can start any of the Pocket Office programs 
    by double-tapping the appropriate icon on the desktop or by 
    pressing the appropriate HP hot key. For more detailed 
    information about these programs, see the Microsoft Pocket 
    Office topic in online Help. 
    Using Microsoft Pocket Word 
    You can create and edit documents or templates in Pocket Word 
    just as you do in Microsoft Word on your desktop computer. Begin 
    by placing the cursor in the document page and start typing in 
    either Outline or Normal view. A spelling checker is provided to 
    verify spelling accuracy, and you can quickly format text using 
    buttons and menu commands similar to those found in Microsoft 
    Word on your desktop PC. You can access international 
    characters and symbols for currencies from the Tools menu.  
    Pocket Word allows you to save documents in several file formats 
    so that your files can be opened by other users or other programs. 
    If you transfer documents between your HP Jornada and desktop 
    PC, Microsoft ActiveSync automatically converts the files to the 
    appropriate file type. If you send files by e-mail, be sure you save 
    your document in a format that can be opened by the recipient: 
    file type  extension  open with 
    Pocket Word document  .pwd  Pocket Word 
    Pocket Word template  .pwt  Pocket Word 
    Word 6.0/95/97/2000 
    document .doc Microsoft Word 
    2000 
    Word 6.0/95/97/2000 
    template .dot Microsoft Word 
    2000 
    Rich Text Format  .rtf  most word 
    processing 
    programs 
    ASCII text  .txt  any text editor  
    						
    							 Chapter 5 | Getting down to business | 73 
      
     
    To start Pocket Word 
     
    · On the Start menu, point to Programs, point to Office, and 
    then tap Microsoft Pocket Word. 
    –or– 
    Press the Microsoft Pocket Word hot key. 
    To create a document using Pocket Word  
    1. On the File menu, point to New, and then tap Document. 
    2.  Type the document. 
    3. On the File menu, tap Save. 
    4.  Type a name for your file, and then tap OK. 
    To see more of your document, on the View menu, tap  
    Full Screen. 
     
    Using Microsoft Pocket PowerPoint 
    You can deliver professional online presentations with Pocket 
    PowerPoint. Simply create the presentation in Microsoft 
    PowerPoint 97 on your desktop PC and transfer the presentation 
    to your device. You cannot create slides on your HP Jornada; 
    however, you can customize the title slide in the presentation and 
    change the order of the subsequent slides to suit a particular 
    client or audience. 
    You can show the presentation directly on your HP Jornada, or 
    you can use an HP VGA out card to connect an external monitor 
    or a projector and show the presentation to a large group. This 
    option allows you to view PowerPoint speaker notes on the HP 
    Jornada display while your presentation is showing on the 
    external monitor. Your Pocket PowerPoint file will include the 
    text, pictures, notes, and layout position of the original Microsoft 
    PowerPoint presentation, but will not include animations or slide 
    transitions. Animations are displayed as a single, still frame. 
      
    						
    							74 HP Jornada 700 Series Handheld PC 
     
     To start Pocket PowerPoint 
    · On the Start menu, point to Programs, point to  Office, 
    and tap Microsoft Pocket PowerPoint. 
    –or– 
    Double-tap the Microsoft Pocket PowerPoint icon on the 
    desktop. 
     To show a presentation 
    1.  Using Microsoft ActiveSync, copy the presentation from your 
    desktop PC to your HP Jornada. 
    2. On the Start menu, point to Programs, point to Office, and 
    tap Microsoft Pocket PowerPoint. 
    3. In the Open Presentation dialog box, select the 
    presentation you want to show, and then tap OK. 
    4.  To change the presentation display and slide-advance 
    options, on the Tools menu, tap Set Up Show. 
    5.  To show the presentation, tap View Show on the View 
    menu. If you chose Manual under Presentation Display in 
    step 4, use the Previous and Next buttons to control the 
    slides. 
     You can tailor a presentation by adding a new title slide to 
    your presentation. To do so, tap Title Slide on the 
    Tools menu. 
     To show a slide presentation on a VGA-
    compatible monitor 
    1.  Insert an HP VGA out card into your HP Jornada, and then 
    connect the card to a monitor or projector according to the 
    instructions that came with the card. 
    2.  Start PowerPoint, and open the presentation (see To show a 
    presentation earlier in this chapter). 
    3. On the Tools menu, tap Set Up Show. 
    4. From the View Show On list, select one of the VGA out 
    options.  
    						
    							 Chapter 5 | Getting down to business | 75 
      
    5.  To start the show, tap View Show on the View menu. 
    You can make the display fade to black during a presentation. 
    To do so, press
    . To make the screen fade to white, press 
    . Press  or  again to resume the presentation. 
     
    Using Microsoft Pocket Excel 
    You can use Pocket Excel to create workbooks, such as expense 
    reports and mileage logs. Pocket Excel provides fundamental 
    spreadsheet tools, such as formulas, functions, sorting, and 
    filtering. You can split panes to easily view different areas of a 
    large worksheet. You can also “freeze” the top and leftmost panes 
    in a worksheet to keep row and column labels or other data 
    visible as you scroll through a sheet.  
    Pocket Excel allows you to save workbooks in several file formats 
    so that your files can be opened by other users or other programs. 
    If you transfer workbooks between your HP Jornada and desktop 
    PC, Microsoft ActiveSync automatically converts the files to the 
    appropriate file type. If you send files by e-mail, be sure you save 
    your workbook in a format that can be opened by the recipient.  
    To start Pocket Excel  
    · On the Start menu, point to Programs, point to  Office, 
    and then tap Microsoft Pocket Excel. 
    –or– 
    Double-tap the Microsoft Pocket Excel icon on the desktop. 
    To create a workbook using Pocket Excel  
    1. On the File menu, point to New, and then tap Workbook. 
    2.  Create your worksheet. 
    3. On the File menu, tap Save. 
    4.  Type a name for your file, and then tap OK. 
    If your workbook contains sensitive information, you can 
    protect it with a password. To do so, open the workbook and 
    PasswordFile
      
    						
    							76 HP Jornada 700 Series Handheld PC 
     
    workbooks cannot be synchronized. 
    Using Microsoft Pocket Access 
    You can use Pocket Access to view and update data derived from 
    Microsoft Access, Microsoft SQL Server, and other ODBC 
    databases on your HP Jornada. You can open the database and 
    update data in the corresponding tables or you can fill out 
    electronic forms. Eventually, you should synchronize the new 
    information with a larger database on your desktop PC or your 
    corporate network. You can also use Pocket Access to create new 
    databases, tables, and SQL procedures directly on your device.  
     Programmers can use Microsoft ActiveX™ Data Objects for MS 
    Windows for H/PC 2000 (ADOCE) and Microsoft Visual 
    Basic™ or Microsoft Visual C++™ to develop custom database 
    solutions. For more information on creating custom database 
    solutions, go to the Microsoft Web site at 
    www.microsoft.com/mobile
    . 
     
    To create a new database and table 
    1. On the Start menu, point to Programs, point to Office, and 
    then tap Microsoft Pocket Access. 
    –or– 
    Double-tap the Microsoft Pocket Access icon on the desktop.  
    2. On the View menu, tap Database View, and then tap 
    Open/New Database on the File menu. 
    3.  Type a name for the database and tap OK. 
    4.  Double-tap the Create a New Table icon. 
    5. In the Field Name box, type a name. 
    6. From the Data Type list, select a data type. 
    · The data type of a field cannot be changed after the table is 
    saved.  
    · Text boxes have a size limit of 255 characters. To enter 
    longer notes, select the Memo data type. 
    · To enter numbers with decimal points, select the Float data 
    type. 
    · To enter numbers between -32,768 and +32,767, select the 
    Integer data type.  
    						
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