Lexmark C540n User Manual

							Before you install the printer on a wired network, make sure that:
You have completed the initial setup of the printer.
The printer is connected to your network with the appropriate type of cable.
For Windows users
1Insert the Software and Documentation CD.
Wait for the Welcome screen to appear.
If the CD does not launch after a minute, then do the following:
aClick , or click Start and then click Run.
bIn the Start Search or Run box, type D:\setup.exe, where D is the letter of your CD or DVD drive.
2Click Install Printer and Software.
3Click Agree to agree to the License Agreement.
4Select Suggested, and then click Next.
Note: To configure the printer using a static IP address, using IPv6, or to configure printers using scripts, select
Custom and follow the instructions on the computer screen.
5Select Wired Network Attach, and then click Next.
6Select the printer manufacturer from the list.
7Select the printer model from the list, and then click Next.
8Select the printer from the list of printers discovered on the network, and then click Finish.
Note: If your configured printer does not appear in the list of discovered printers, click Add Port and follow the
instructions on the computer screen.
9Follow the instructions on the computer screen to complete the installation.
For Macintosh users
1Allow the network DHCP server to assign an IP address to the printer.
2Print the network setup page from the printer. For information on printing a network setup page, see “Printing a
network setup page” on page 24.
3Locate the printer IP address in the TCP/IP section of the network setup page. You will need the IP address if you
are configuring access for computers on a different subnet than the printer.
4Install the drivers and add the printer.
aInstall a PPD file on the computer:
1Insert the Software and Documentation CD in the CD or DVD drive.
2Double-click the installer package for the printer.
3From the Welcome screen, click Continue.
4Click Continue again after viewing the Readme file.
5Click Continue after viewing the license agreement, and then click Agree to accept the terms of the
agreement.
6Select a Destination, and then click Continue.
7From the Easy Install screen, click Install.
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							8Type the user password, and then click OK.
All the necessary software is installed on the computer.
9Click Restart when installation is complete.
bAdd the printer:
For IP printing:
In Mac OS X version 10.5 or later
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Click IP.
5Type the IP address of your printer in the Address field.
6Click Add.
In Mac OS X version 10.4 and earlier
1From the Finder desktop, choose Go > Applications.
2Double-click Utilities.
3Double-click Printer Setup Utility or Print Center.
4From the Printer List, click Add.
5Click IP.
6Type the IP address of your printer in the Address field.
7Click Add.
For AppleTalk printing:
In Mac OS X version 10.5
1From the Apple menu, choose System Preferences.
2Click Print & Fax.
3Click +.
4Click AppleTalk.
5Select the printer from the list.
6Click Add.
In Mac OS X version 10.4 and earlier
1From the Finder desktop, choose Go > Applications.
2Double-click Utilities.
3Double-click Printer Setup Utility or Print Center.
4From the Printer List, click Add.
5Choose the Default Browser tab.
6Click More Printers.
7From the first pop-up menu, choose AppleTalk.
8From the second pop-up menu, select Local AppleTalk zone.
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							9Select the printer from the list.
10Click Add.
Note: If the printer doesnt show up in the list, you may need to add it using the IP address. Contact your
system support person for assistance.
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							Minimizing your printers environmental impact
Lexmark is committed to environmental sustainability and is continually improving its printers to reduce their impact
on the environment. We design with the environment in mind, engineer our packaging to reduce materials, and provide
collection and recycling programs. For more information, see:
The Notices chapter
The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
The Lexmark recycling program at www.lexmark.com/recycle
By selecting certain printer settings or tasks, you may be able to reduce your printers impact even further. This chapter
outlines the settings and tasks that may yield a greater environmental benefit.
Saving paper and toner
Studies show that as much as 80% of the carbon footprint of a printer is related to paper usage. You can significantly
reduce your carbon footprint by using recycled paper and the following printing suggestions, such as printing on both
sides of the paper and printing multiple pages on one side of a single sheet of paper.
For information on how you can quickly save paper and energy using one printer setting, see “Using Eco-Mode” on
page 36.
Using recycled paper and other office papers
As an environmentally conscientious company, Lexmark supports the use of recycled paper produced specifically for
use in laser (electrophotographic) printers.
While no blanket statement can be made that all recycled paper will feed well, Lexmark consistently tests papers that
represent recycled cut size copier papers available on the global market. This scientific testing is conducted with rigor
and discipline. Many factors are taken into consideration both separately and as a whole, including the following:
Amount of post-consumer waste (Lexmark tests up to 100% post-consumer waste content.)
Temperature and humidity conditions (Testing chambers simulate climates from all over the world.)
Moisture content (Business papers should have low moisture: 4–5%.)
Bending resistance and proper stiffness means optimum feeding through the printer.
Thickness (impacts how much can be loaded into a tray)
Surface roughness (measured in Sheffield units, impacts print clarity and how well toner fuses to the paper)
Surface friction (determines how easily sheets can be separated)
Grain and formation (impacts curling, which also influences the mechanics of how the paper behaves as it moves
through the printer)
Brightness and texture (look and feel)
Recycled papers are better than ever; however, the amount of recycled content in a paper affects the degree of control
over foreign matter. And while recycled papers are one good path to printing in an environmentally responsible manner,
they are not perfect. The energy required to de-ink and deal with additives such as colorants and “glue” often generates
more carbon emissions than does normal paper production. However, using recycled papers enables better resource
management overall.
Lexmark concerns itself with the responsible use of paper in general based on life cycle assessments of its products. To
gain a better understanding of the impact of printers on the environment, the company commissioned a number of
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							life cycle assessments and found that paper was identified as the primary contributor (up to 80%) of carbon emissions
caused throughout the entire life of a device (from design to end-of-life). This is due to the energy-intensive
manufacturing processes required to make paper.
Thus, Lexmark seeks to educate customers and partners on minimizing the impact of paper. Using recycled paper is
one way. Eliminating excessive and unnecessary paper consumption is another. Lexmark is well-equipped to help
customers minimize printing and copying waste. In addition, the company encourages purchasing paper from suppliers
who demonstrate their commitment to sustainable forestry practices.
Lexmark does not endorse specific suppliers, although a converter’s product list for special applications is maintained.
However, the following paper choice guidelines will help alleviate the environmental impact of printing:
1Minimize paper consumption.
2Be selective about the origin of wood fiber. Buy from suppliers who carry certifications such as the Forestry
Stewardship Council (FSC) or The Program for the Endorsement of Forest Certification (PEFC). These certifications
guarantee that the paper manufacturer uses wood pulp from forestry operators that employ environmentally and
socially responsible forest management and restoration practices.
3Choose the most appropriate paper for printing needs: normal 75 or 80 g/m2 certified paper, lower weight paper,
or recycled paper.
Unacceptable paper examples
Test results indicate that the following paper types are at risk for use with laser printers:
Chemically treated papers used to make copies without carbon paper, also known as carbonless papers
Preprinted papers with chemicals that may contaminate the paper
Preprinted papers that can be affected by the temperature in the printer fuser
Preprinted papers that require a registration (the precise location on the page) greater than ± 2.3 mm (± 0.9 in.),
such as optical character recognition (OCR) forms. In some cases, registration can be adjusted with a software
application to successfully print on these forms.)
Coated papers (erasable bond), synthetic papers, thermal papers
Rough-edged, rough or heavily textured surface papers or curled papers
Recycled papers that fail EN12281:2002 (European testing)
Paper weighing less than 60 g/m2 (16 lb)
Multiple part forms or documents
For more information about Lexmark, visit www.lexmark.com. General sustainability-related information can be found
at the Environmental Sustainability link.
Conserving supplies
There are a number of ways you can reduce the amount of paper and toner you use when printing. You can:
Use both sides of the paper
If your printer model supports duplex printing, you can control whether print appears on one or two sides of the paper
by selecting 2-sided printing from the Print dialog or the Lexmark Toolbar.
Place multiple pages on one sheet of paper
You can print up to 16 consecutive pages of a multiple-page document onto one side of a single sheet of paper by
selecting a setting from the Multipage printing (N-Up) section of the Print dialog.
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							Check your first draft for accuracy
Before printing or making multiple copies of a document:
Use the preview feature, which you can select from the Print dialog or the Lexmark Toolbar, to see how the document
will look before you print it.
Print one copy of the document to check its content and format for accuracy.
Avoid paper jams
Carefully select and load paper to avoid paper jams. For more information, see “Avoiding jams” on page 119.
Saving energy
Using Eco-Mode
Use Eco-Mode to quickly select one or more ways to reduce your printers environmental impact.
Note: See the table for the multiple settings that change when you select an Eco-Mode setting.
ChooseTo
EnergyReduce energy use, especially when the printer is idle.
Printer engine motors do not start until a job is ready to print. You may notice a short delay before the
first page is printed.
The printer enters Power Saver mode after one minute of inactivity.
PaperDuplex is enabled on printer models supporting duplex.
Energy/PaperUse all the settings associated with Energy mode and Paper mode.
OffUse factory default settings for all settings associated with Eco-Mode. This setting supports the performance
specifications for your printer.
To select an Eco-Mode setting:
1From the printer control panel, press .
2Press the arrow buttons until Settings appears, and then press .
3Press the arrow buttons until General Settings appears, and then press .
4Press the arrow buttons until Eco-Mode appears, and then press .
5Select the setting you want, and then press.
Submitting changes appears.
Reducing printer noise
Use Quiet Mode to reduce the printer noise.
Note: See the table for the multiple settings that change when you select a Quiet Mode setting.
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							ChooseTo
OnReduce printer noise.
You may notice a reduction in processing speed.
Printer engine motors do not start until a job is ready to
print. You may notice a short delay before the first page
is printed.
Fans run at a reduced speed or are turned off.
If your printer has faxing capability, fax sounds are
reduced or disabled, including those made by the fax
speaker and ringer.
OffUse factory default settings. This setting supports the
performance specifications for your printer.
To select a Quiet Mode setting:
1From the printer control panel, press .
2Press the arrow buttons until Settings appears, and then press .
3Press the arrow buttons until General Settings appears, and then press .
4Press the arrow buttons until Quiet Mode appears, and then press .
5Select the setting you want, and then press.
Submitting changes appears.
Adjusting Power Saver
1Make sure the printer is on and Ready appears.
2From the printer control panel, press .
3Press the arrow buttons until Settings appears, and then press .
4Press the arrow buttons until General Settings appears, and then press .
5Press the arrow buttons until Timeout appears, and then press .
6Press the arrow buttons until Power Saver appears, and then press .
7Press the arrow buttons to enter the number of minutes for the printer to wait before entering the Power Saver
mode. Available settings range from 1–240 minutes.
8Press .
Submitting changes appears.
9Press , and then press  until Ready appears.
Note: Power Saver settings can also be adjusted by typing the printer IP address into the address field of your Web
browser.
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							Recycling
Lexmark provides collection programs and environmentally pro gr e s s i v e  a p p r o a c h e s  to  r e c y c l i n g .  F o r  m o r e  i n f o r m a ti o n ,
see:
The Notices chapter
The Environmental Sustainability section of the Lexmark Web site at www.lexmark.com/environment
The Lexmark recycling program at www.lexmark.com/recycle
Recycling Lexmark products
To return Lexmark products to Lexmark for recycling:
1Visit our Web site at www.lexmark.com/recycle.
2Find the product type you want to recycle, and then select your country from the list.
3Follow the instructions on the computer screen.
Recycling Lexmark packaging
Lexmark continually strives to minimize packaging. Less packaging helps to ensure that Lexmark printers are transported
in the most efficient and environmentally sensitive manner and that there is less packaging to dispose of. These
efficiencies result in fewer greenhouse emissions, energy savings, and natural resource savings.
Lexmark cartons are 100% recyclable where corrugated recycling facilities exist. Facilities may not exist in your area.
The foam used in Lexmark packaging is recyclable where foam recycling facilities exist. Facilities may not exist in your
area.
When you return a cartridge to Lexmark, you can reuse the box that the cartridge came in. Lexmark will recycle the
box.
Returning Lexmark cartridges for reuse or recycling
The Lexmark Cartridge Collection Program diverts millions of Lexmark cartridges from landfills annually by making it
both easy and free for Lexmark customers to return used cartridges to Lexmark for reuse or recycling. One hundred
percent of the empty cartridges returned to Lexmark are either reused or demanufactured for recycling. Boxes used
to return the cartridges are also recycled.
To return Lexmark cartridges for reuse or recycling, follow the instructions that came with your printer or cartridge and
use the pre-paid shipping label. You can also:
1Visit our Web site at www.lexmark.com/recycle.
2From the Toner Cartridges section, select your country from the list.
3Follow the instructions on the computer screen.
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							Loading paper and specialty media
This section explains how to use the 250-sheet tray, the manual feeder, an optional 550-sheet tray and the 650-sheet
duo drawer with an integrated multipurpose feeder. It also includes information about paper orientation, setting the
Paper Size and Paper Type, and linking and unlinking trays.
Linking and unlinking trays
Linking trays
Tray linking is useful for large print jobs or multiple copies. When one linked tray is empty, paper feeds from the next
linked tray. When the Paper Size and Paper Type settings are the same for any trays, the trays are automatically linked.
The Paper Size setting for all trays must be set manually from the Paper Size menu. The Paper Type setting must be set
for all trays from the Paper Type menu. The Paper Type menu and the Paper Size menu are both available from the
Paper Size/Type menu.
Unlinking trays
Unlinked trays have settings that are not the same as the settings of any other tray.
To unlink a tray, change the following tray settings so that they do not match the settings of any other tray:
Paper Type (for example: Plain Paper, Letterhead, Custom Type )
Paper Type names describe the paper characteristics. If the name that best describes your paper is used by linked
trays, assign a different Paper Type name to the tray, such as Custom Type , or define your own custom name.
Paper Size (for example: letter, A4, statement)
Load a different paper size to change the Paper Size setting for a tray. Paper Size settings are not automatic; they
must be set manually from the Paper Size menu.
Warning—Potential Damage: Do not assign a Paper Type name that does not accurately describe the type of paper
loaded in the tray. The temperature of the fuser varies according to the specified Paper Type. Paper may not be properly
processed if an inaccurate Paper Type is selected.
Assigning a custom paper type name to a tray
Assign a Custom Type  name to a tray to link or unlink it. Associate the same Custom Type  name to each tray
that you want to link.
1Make sure the printer is on and Ready appears.
2From the printer control panel, press .
3Press the arrow buttons until Paper Menu appears, and then press .
4Press the arrow buttons until Size/Type appears, and then press .
5Press the arrow buttons, and then press  to select the tray.
The Paper Size menu appears.
6Press the arrow buttons until the Paper Type menu appears.
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							7Press .
8Press the arrow buttons until Custom Type  or another custom name appears, and then press .
Submitting changes appears, followed by Paper Menu.
9Press , and then press  to return to the Ready state.
Setting the paper size and type
1Make sure that the printer is on and Ready appears.
2From the printer control panel, press .
3Press the arrow buttons until Paper Menu appears, and then press .
4Press the arrow buttons until Size/Type appears, and then press .
5Press the arrow buttons until the correct tray appears, and then press .
6Press  when Size appears.
7Press the arrow buttons until the correct size appears, and then press .
Submitting changes appears, followed by Size.
8Press the arrow buttons until Type appears, and then press .
9Press the arrow buttons until the correct type appears, and then press .
Submitting changes appears, followed by Type.
Configuring Universal paper settings
The Universal Paper Size is a user-defined setting that lets you print on paper sizes that are not preset in the printer
menus. Set the Paper Size for the specified tray to Universal when the size you want is not available from the Paper
Size menu. Then, specify all of the following Universal size settings for your paper:
Units of Measure (inches or millimeters)
Portrait Height and Portrait Width
Feed Direction
Note: The smallest supported Universal size is 76 x 127 mm (3  x 5 in.); the largest is 216 x 356 mm (8.5 x 14 in.).
Specify a unit of measure
1Make sure the printer is on and Ready appears.
2From the printer control panel, press .
3Press the arrow buttons until Paper Menu appears, and then press .
4Press the arrow buttons until Universal Setup appears, and then press .
5Press the arrow buttons until Units of Measure appears, and then press .
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