Lexmark C540n User Manual

							Paper sizeDimensions250-sheet trayOptional
550-sheet trayMultipurpose
feederManual
feeder
Universal*148 x 210 mm
(5.8 x 8.3 in.) up to
216 x 356 mm
(8.5 x 14 in.)
76 x 127 mm (3 x 5 in.)
up to 216 x 356 mm
(8.5 x 14 in.)XX
7 3/4 Envelope
(Monarch)98 x 191 mm
(3.9 x 7.5 in.)XX
9 Envelope98 x 225 mm
(3.9 x 8.9 in.)XX
10 Envelope105 x 241 mm
(4.1 x 9.5 in.)XX
DL Envelope110 x 220 mm
(4.3 x 8.7 in.)XX
B5 Envelope176 x 250 mm
(6.9 x 9.8 in.)XX
C5 Envelope162 x 229 mm
(6.4 x 9 in.)XX
Monarch105 x 241 mm
(4.1 x 9.5 in.)XX
Other Envelope98 x 162 mm
(3.9 x 6.3 in.) up to
176 x 250 mm
(6.9 x 9.8 in.)XX
* When Universal is selected, the page is formatted for 216 x 356 mm (8.5 x 14 in.) unless the size is specified by the software
program.
Paper types supported by the printer
Notes:
Your printer model may have a 650-sheet duo drawer, which consists of a 550-sheet tray and an integrated
100-sheet multipurpose feeder. The 550-sheet tray part of the 650-sheet duo drawer supports the same paper as
the optional 550-sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and weights.
The optional 550-sheet tray is not available for all printer models.
Paper and specialty media guidelines
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							Paper typeStandard 250-sheet
trayOptional 550-sheet
trayMultipurpose feederManual feeder
Paper
Card stock
Transparencies*X
EnvelopesXX
Paper labels
* Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the standard tray, the manual feeder,
and the multipurpose feeder.
Paper types and weights supported by the printer
Notes:
Your printer model may have a 650-sheet duo drawer, which consists of a 550-sheet tray and an integrated
100-sheet multipurpose feeder. The 550-sheet tray part of the 650-sheet duo drawer supports the same paper as
the optional 550-sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and weights.
The optional 550-sheet tray is not available for all printer models.
Paper type250-sheet trayOptional 550-sheet
trayMultipurpose feederManual feeder
Light1, 260 to 74.9 g/m2 grain
long (16 to 19.9 lb
bond)60 to 74.9 g/m2 grain
long (16 to 19.9 lb
bond)60 to 74.9 g/m2 grain
long (16 to 19.9 lb
bond)60 to 74.9 g/m2 grain
long (16 to 19.9 lb
bond)
Plain1, 275 to 89.9 g/m2 grain
long (20 to 23.8 lb
bond)75 to 89.9 g/m2 grain
long (20 to 23.8 lb
bond)75 to 89.9 g/m2 grain
long (20 to 23.8 lb
bond)75 to 89.9 g/m2 grain
long (20 to 23.8 lb
bond)
Heavy1, 290 to 104.9 g/m2 grain
long (23.9 to 27.8 lb
bond)90 to 104.9 g/m2 grain
long (23.9 to 27.8 lb
bond)90 to 104.9 g/m2 grain
long (23.9 to 27.8 lb
bond)90 to 104.9 g/m2 grain
long (23.9 to 27.8 lb
bond)
Cardstock1, 2105 to 176 g/m2 grain
long (27.8 to 47 lb
bond)105 to 176 g/m2 grain
long (27.8 to 47 lb
bond)105 to 176 g/m2 grain
long (27.8 to 47 lb
bond)105 to 176 g/m2 grain
long (27.8 to 47 lb
bond)
1 Paper types must be set to match the supporting paper weights.
2 The duplex supports paper weights between 60–105 g/m2 (16–28 lb) grain long bond. The duplex does not support card
stock, transparencies, envelopes, or labels.
3 For 60 to 176 g/m2 (16 to 47 lb bond) paper, we recommend grain long fibers.
4 Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the 250-sheet tray, manual feeder, and
multipurpose feeder.
5 The pressure sensitive area must enter the printer first.
6 100 percent cotton content maximum weight is 90 g/m2 (24 lb) bond.
7 105  g/m2 (28 lb) bond envelopes are limited to 25 percent cotton content.
Paper and specialty media guidelines
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							Paper type250-sheet trayOptional 550-sheet
trayMultipurpose feederManual feeder
Glossy papersBook—88 to 176 g/m2
grain long (60 to 120 lb
book)
Cover—162 to
176 g/m
2 grain long (60
to 65 lb cover)
Book—88 to 176 g/m2
grain long (60 to 120 lb
book)
Cover—162 to
176 g/m
2 grain long (60
to 65 lb cover)
Book—88 to 176 g/m2
grain long (60 to 120 lb
book)
Cover—162 to
176 g/m
2 grain long (60
to 65 lb cover)
Book—88 to 176 g/m2
grain long (60 to 120 lb
book)
Cover—162 to
176 g/m
2 grain long (60
to 65 lb cover)
Card stock—maximum
(grain long)3Index Bristol—
120 g/m2 (67 lb)
Tag—120 g/m
2 (74 lb)
Cover—135 g/m
2
(50 lb)
Index Bristol—
120 g/m2 (67 lb)
Tag—120 g/m
2 (74 lb)
Cover—135 g/m
2
(50 lb)
Index Bristol—
120 g/m2 (67 lb)
Tag—120 g/m
2 (74 lb)
Cover—135 g/m
2
(50 lb)
Index Bristol—
120 g/m2 (67 lb)
Tag—120 g/m
2 (74 lb)
Cover—135 g/m
2
(50 lb)
Card stock—maximum
(grain short)1Index Bristol—
163 g/m2 (90 lb)
Tag—163 g/m
2 (100 lb)
Cover—176 g/m
2
(65 lb)
Index Bristol—
163 g/m2 (90 lb)
Tag—163 g/m
2 (100 lb)
Cover—176 g/m
2
(65 lb)
Index Bristol—
163 g/m2 (90 lb)
Tag—163 g/m
2 (100 lb)
Cover—176 g/m
2
(65 lb)
Index Bristol—
163 g/m2 (90 lb)
Tag—163 g/m
2 (100 lb)
Cover—176 g/m
2
(65 lb)
Transparencies4170–180 g/m2 (45 to
48 lb)N/A170–180 g/m2 (45 to
48 lb)170–180 g/m2 (45 to
48 lb)
Labels—maximum5Paper—131 g/m2
(35 lb bond)
Paper—131 g/m2 (35 lb
bond)Paper—131 g/m2
(35 lb bond)
Paper—131 g/m2
(35 lb bond)
Envelopes6,7XX60 to 105 g/m2 (16 to
28 lb bond)60 to 105 g/m2 (16 to
28 lb bond)
1 Paper types must be set to match the supporting paper weights.
2 The duplex supports paper weights between 60–105 g/m2 (16–28 lb) grain long bond. The duplex does not support card
stock, transparencies, envelopes, or labels.
3 For 60 to 176 g/m2 (16 to 47 lb bond) paper, we recommend grain long fibers.
4 Lexmark transparency part numbers 12A8240 and 12A8241 are supported from the 250-sheet tray, manual feeder, and
multipurpose feeder.
5 The pressure sensitive area must enter the printer first.
6 100 percent cotton content maximum weight is 90 g/m2 (24 lb) bond.
7 105  g/m2 (28 lb) bond envelopes are limited to 25 percent cotton content.
Paper and specialty media guidelines
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							Paper capacities
Input capacities
Notes:
Your printer model may have a 650-sheet duo drawer, which consists of a 550-sheet tray and an integrated
100-sheet multipurpose feeder. The 550-sheet tray part of the 650-sheet duo drawer supports the same paper as
the optional 550-sheet tray. The integrated multipurpose feeder supports different paper sizes, types, and weights.
The optional 550-sheet tray is not available for all printer models.
Paper type250-sheet trayOptional 550-sheet trayMultipurpose tray
Paper250 sheets1550 sheets1100 sheets1
Labels10022002502
Transparencies50X50
EnvelopesXX10
OtherXXVarious quantities3
1 Based on 75 g/m2 (20 lb) paper
2 Capacity varies depending on label material and construction.
3 Capacity varies depending on the weight and type of paper.
Output capacity
Paper typeStandard output bin1
Paper100 sheets2
1 Capacity may vary depending on media specifications and the printer operating environment.
2 Based on 75 g/m2 (20 lb) paper
Paper and specialty media guidelines
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							Printing
Printing a document
Printing a document
1Load paper into a tray or feeder.
2From the printer control panel Paper menu, set the Paper Size/Type to match the loaded paper.
3Send the print job:
For Windows users
aWith a document open, click File  Print.
bClick Properties, Preferences, Options, or Setup, and then adjust the settings as needed.
Note: To print on a specific size or type of paper, adjust the paper size or type settings to match the loaded
paper, or select the appropriate tray or feeder.
cClick OK, and then click OK.
For Macintosh users
aCustomize the settings as needed in the Page Setup dialog:
1With a document open, choose File > Page Setup.
2Choose a paper size or create a custom size to match the loaded paper.
3Click OK.
bCustomize the settings as needed in the Print dialog:
1With a document open, choose File > Print.
If necessary, click the disclosure triangle to see more options.
2From the Print dialog and pop-up menus, adjust the settings as needed.
Note: To print on a specific paper type, adjust the paper type setting to match the loaded paper, or select
the appropriate tray or feeder.
3Click Print.
Printing
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							Printing specialty documents
Additional information for printing on speciality medias may be found in the Cardstock and Label Guide available on
http://support.lexmark.com.
Tips on using letterhead
Page orientation is important when printing on letterhead. Use the following table to determine which direction to
load the letterhead:
Source or processPrint side and paper orientation
Standard 250-sheet tray
Optional 550-sheet tray
Simplex (one-sided) printing
from trays
Printed letterhead design is placed faceup. The top edge of the sheet with the logo is
placed at the front of the tray.
Duplex (two-sided) printing from
traysPrinted letterhead design is placed facedown. The top edge of the sheet with the logo
is placed at the back of the tray.
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
Printing
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							Source or processPrint side and paper orientation
Manual feeder (simplex printing)
Multipurpose feederPreprinted letterhead design is placed facedown. The top edge of the sheet with the
logo should enter the manual feeder first.
Manual feeder (duplex printing)
Multipurpose feederPreprinted letterhead design is placed faceup. The top edge of the sheet with the logo
should enter the manual feeder last.
Note: Check with the manufacturer or vendor to determine whether the chosen preprinted letterhead is acceptable for
laser printers.
Tips on using transparencies
Print samples on the transparencies being considered for use before buying large quantities.
When printing on transparencies:
Feed transparencies from the standard 250-sheet tray or the manual feeder.
Use transparencies designed specifically for laser printers. Check with the manufacturer or vendor to ensure that
the transparencies are able to withstand temperatures up to 175° C (350° F) without melting, discoloring, offsetting,
or releasing hazardous emissions.
Note: Transparencies can be printed at a temperature up to 180° C (356° F) if Transparency Weight is set to Heavy
and Transparency Texture is set to Rough. Select these settings in the Paper menu using a local utility.
To prevent print quality problems, avoid getting fingerprints on the transparencies.
Before loading transparencies, fan the stack to prevent sheets from sticking together.
We recommend Lexmark part number 70X7240 for letter-size transparencies and Lexmark part number 12A5010
for A4-size transparencies.
Printing
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							Tips on using envelopes
Print samples on the envelopes being considered for use before buying large quantities.
When printing on envelopes:
Feed envelopes from the manual feeder or optional multipurpose feeder.
Set the Paper Type to Envelope, and select the envelope size.
Use envelopes designed specifically for laser printers. Check with the manufacturer or vendor to ensure the
envelopes can withstand temperatures up to 200°C (392°F) without sealing, wrinkling, curling excessively, or
releasing hazardous emissions.
For the best performance, use envelopes made from 60 g/m2 (16 lb bond) paper. Use up to 105 g/m2 (28 lb bond)
weight for envelopes as long as the cotton content is 25% or less. All-cotton envelopes must not exceed 90 g/m
2
(24 lb bond) weight.
Use only new envelopes.
To optimize performance and minimize jams, do not use envelopes that:
–Have excessive curl or twist
–Are stuck together or damaged in any way
–Have windows, holes, perforations, cutouts, or embossing
–Have metal clasps, string ties, or folding bars
–Have an interlocking design
–Have postage stamps attached
–Have any exposed adhesive when the flap is in the sealed or closed position
–Have bent corners
–Have rough, cockle, or laid finishes
Adjust the width guides to fit the width of the envelopes.
Note: A combination of high humidity (over 60%) and the high printing temperature may wrinkle or seal envelopes.
Tips on using labels
Print samples on the labels being considered for use before buying large quantities.
Note: Use only paper label sheets. Vinyl, pharmacy, and dual-sided labels are not supported.
For detailed information on label printing, characteristics, and design, see the Card Stock & Label Guide available on
the Lexmark Web site at http://support.lexmark.com.
When printing on labels:
Use labels designed specifically for laser printers. Check with the manufacturer or vendor to verify that:
–The labels can withstand temperatures up to 210°C (410°F) without sealing, excessive curling, wrinkling, or
releasing hazardous emissions.
Note: Labels can be printed at a higher fusing temperature up to 220°C (428°F) if Label Weight is set to Heavy.
Select this setting using the Embedded Web Server, or from the printer control panel Paper menu.
–Label adhesives, face sheet (printable stock), and topcoats can withstand up to 25-psi (172-kPa) pressure without
delaminating, oozing around the edges, or releasing hazardous fumes.
Do not use labels with slick backing material.
Use full label sheets. Partial sheets may cause labels to peel off during printing, resulting in a jam. Partial sheets
also contaminate the printer and the cartridge with adhesive, and could void the printer and cartridge warranties.
Printing
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							Do not use labels with exposed adhesive.
Do not print within 1 mm (0.04 in.) of the edge of the label, of the perforations, or between die-cuts of the label.
Be sure adhesive backing does not reach to the sheet edge. Zone coating of the adhesive at least 1 mm (0.04 in.)
away from edges is recommended. Adhesive material contaminates the printer and could void the warranty.
If zone coating of the adhesive is not possible, remove a 2-mm (0.06-in.) strip on the leading and driver edge, and
use a non-oozing adhesive.
Portrait orientation works best, especially when printing bar codes.
Tips on using card stock
Card stock is heavy, single-ply specialty media. Many of its variable characteristics, such as moisture content, thickness,
and texture, can significantly impact print quality. Print samples on the card stock being considered for use before
buying large quantities.
When printing on card stock:
From MarkVision Professional, the printer software, or the printer control panel:
1Set the Paper Type to Card Stock.
2Set the Paper Weight to Card Stock Weight.
3Set the Card Stock Weight to Normal or Heavy.
Be aware that preprinting, perforation, and creasing may significantly affect the print quality and cause jams or
other paper handling problems.
Check with the manufacturer or vendor to ensure the card stock can withstand temperatures up to 200°C (392°F)
without releasing hazardous emissions.
Do not use preprinted card stock manufactured with chemicals that may contaminate the printer. Preprinting
introduces semi-liquid and volatile components into the printer.
Use grain short card stock when possible.
Printing
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							Printing from a flash drive
A USB port is located on the printer control panel of some models. Insert a flash drive to print supported file types.
Supported file types include: .pdf, .gif, .jpeg, .jpg, .bmp, .png, .tiff, .tif, .pcx, and .dcx.
Many flash drives are tested and approved for use with the printer. For more information, visit the Lexmark Web site
at www.lexmark.com.
Notes:
Hi-Speed USB devices must support the Full-speed standard. Devices only supporting USB Low-speed capabilities
are not supported.
USB devices must support the FAT (File Allocation Tables) system. Devices formatted with NTFS (New Technology
File System) or any other file system are not supported.
Before printing an encrypted .pdf file, enter the file password from the printer control panel.
You cannot print files for which you do not have printing permissions.
1Make sure the printer is on and Ready or Busy appears.
2Insert a flash drive into the USB port.
Note: If you insert the flash drive when the printer requires attention, such as when a jam has occurred, the printer
ignores the memory device.
3Press the arrow buttons until the document you want to print appears, and then press .
Note: Folders found on the flash drive appear as folders. File names are appended by the extension type (for
example, .jpg).
4Press  to print one copy, or enter the number of copies using the arrow buttons, and then press  to initiate
the print job.
Note: Do not remove the flash drive from the USB port until the document has finished printing.
Printing
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