OKI B2540 MFP User Manual

							Downloaded From ManualsPrinter.com Manuals 
						

							- 2 -
B2520 / B2540
Copyright Information
Copyright © 2006 Oki Data 
Document Information
B2520 MFP/B2540 MFP User’s Guide
P/N 59389901, Revision 1.0
November, 2006
Disclaimer
Every effort has been made to ensure that the information in this document is complete, accurate, and 
up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot 
guarantee that changes in software and equipment made by other manufacturers and referred to in this 
guide will not affect the applicability of the information in it. Mention of software products manufactured 
by other companies does not necessarily constitute endorsement by Oki.
While all reasonable efforts have been made to make this document as accurate and helpful as possible, 
we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the 
information contained herein.
The most up-to-date drivers and manuals are available from the Oki web site:
http://www.okiprintingsolutions.com
Trademark Information
Oki and Microline are registered trademarks of Oki Electric Industry Company, Ltd.
ENERGY STAR is a trademark of the United States Environmental Protection Agency.
Microsoft® Windows® 98, Microsoft® Windows® Millennium®, Microsoft® Windows NT®, Microsoft® 
Windows 2000®, Microsoft® Windows XP®, and any other Microsoft® product referred to here are 
registered trademarks of Microsoft Corporation registered and/or used in the United States and/or in 
other countries.
Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.
Adobe® and the Adobe® products referred to here are registered trademarks of Adobe Systems 
Incorporated.
PaperPort9SE is a registered trademark of ScanSoft.
All the other brands or products referred to as examples or in order to give additional information are 
registered trademarks of their respective owners.
The informations contents of this user manual are subject to change without notice. 
Regulatory Information
As an ENERGY STAR Program Participant, the manufacturer has 
determined that this product meets the ENERGY STAR guidelines for 
energy efficiency.
.
Downloaded From ManualsPrinter.com Manuals 
						

							- 3 -
B2520 / B2540
Dear customer
For your security and comfort, we urge you to carefully read the Safety booklet before attempting use.
In buying this multifunction machine, you have opted for a quality product. Your device satisfies all of 
the different needs of a modern office automation tool.
This machine allows you to scan and fax in color and black and white, to print and copy in black and 
white. You can connect the multifunction device to your PC (Microsoft Windows 98SE/ME/2000SP3/XP).
Install the software included to use the multifunction device as a printer. Also, you can scan, edit and 
save documents through your PC. If you have a  WLAN adaptor (optional) you can communicate with a 
personal computer wirelessly.
WLAN is an option working only with an original adaptor that you can obtain from your retailer. You will 
find further information on our website: www.okiprintingsolutions.com.
Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.
The B2520 / B2540 multifunction machines, come with a 600 dpi scanner and a black and white laser 
printer offering a printing speed of 17 ppm. The Companion Suite Pro LL software provided allows you 
to use your multifunction machine as a scanner and a printer from a personal computer. It also gives 
you the ability to manage your multifunction machine.
Consumables
Refer to the Maintenance section of this booklet.
Downloaded From ManualsPrinter.com Manuals 
						

							B2520 / B2540
- 4 -
Contents
Copyright Information  2
Document Information  2
Disclaimer 2
Trademark Information  2
Regulatory Information  2
Dear customer  3
Consumables 3
Security 7
Security directives  7
Positions of Safety labels on the machine  8
Symbols for the main power switch  8
Installation 9
Location conditions  9
Cautions of use  9
Paper recommendations  10
Loading paper in the main unit tray  10
Handling of paper  10
Humidity control  10
Use of envelopes  10
EP Cartridge recommendations  10
Terminal description  11
Command panel  12
Accessing terminal menus  12
Packaging contents  13
Device installation  13
Installing the document feeder  13
Feed cassette paper insertion  13
Cartridge installation  14
Paper delivery stop  15
Starting your device  15
Device connection  15
Paper insertion in the manual input tray  16
Copy 17
Simple copy  17
ECO mode copy  17
Advanced copying  17
Special setup for the copying  18
Resolution setup  18
Zoom setup  18
Assembled copy setup  18
Analysis origin setup  18
Contrast setup  19
Brightness setup  19
Paper type setup  19
Paper tray selection  19
Sheet-feed analysis margins setup  19
Analysis margins setup  19
Left and right printing margins setup  20
Top and bottom printing margins setup  20
Format paper setup  20
Fax 21
Fax transmission  21
Immediate transmission  21
Delayed transmission  21
Transmission with auto redial  21
Fax reception  21
Relay broadcast  22
Fax answering machine  22
Saving an access code  23
Activating / Deactivating the answering 
machine 23Printing fax messages stored in the 
memory 23
Fax rerouting  23
Activating rerouting  23
Setting the re-direction contact   23
Printing rerouted documents  24
Rerouting fax messages to a USB 
memory key  24
Activating rerouting  24
Printing rerouted documents  24
Transmission waiting queue  24
Performing immediate transmission 
from the waiting queue  24
Consulting or modifying the waiting 
queue 24
Deleting a transmission on hold  25
Printing a document in waiting or in 
deposit 25
Printing the waiting queue  25
Cancelling a transmission in progress  25
MailBoxes (MBX Fax)  25
Creating an MBX  25
Modifying the features of a MBX  25
Printing the contents of a MBX  26
Deleting a MBX  26
Printing the MBX list  26
MBX deposit in your fax  26
MBX deposit in a remote fax  26
MBX polling from a remote fax  26
Deposit and Polling  26
Placing a document in deposit  27
Polling a deposited document  27
Parameters/Setup 28
Date/Time 28
Your fax number/Your name  28
Type of network  28
Geographical settings  28
Country 28
Network 28
Language 29
Local prefix  29
Transmission report  29
Document feed type  29
Economy period  30
Reception Mode  30
Reception without paper  30
Number of copies  30
Fax or PC reception   30
Received faxes reduction mode  31
Technical Parameters  31
Printing the functions guide  34
Printing the logs  34
Print the list of setups  34
Font printing  34
Lock the machine  34
Lock the keyboard  34
Lock the numbers  35
Read the counters  35
Sent pages counter  35
Received pages counter  35
Scanned pages counter  35
Printed pages counter  35
Display the consumables status  35
Calibrate your scanner  35
Downloaded From ManualsPrinter.com Manuals 
						

							B2520 / B2540
- 5 - Directory 36
Creating subscribers record  36
Creating subscribers list  36
Modifying a record  36
Deleting a record or a list  37
Printing the directory  37
Local network settings  38
Selecting the type of your local network  38
Ethernet network settings (Model B2540)  38
Automatic configuration  38
Manual configuration  38
IP address  38
Sub-network mask  38
Gateway address  38
IEEE Address (or Ethernet address) or 
MAC address  38
NetBIOS names  38
Server Names  38
WLAN network  39
Type of radio network  39
Radio infrastructure network  39
Radio ad-hoc network  39
Radio networks (WLAN)  39
Connect your WLAN adaptor  40
Configure your network  40
Creating or rejoining a network  40
Referring to or changing your network 
parameters 40
An example of how an AD-HOC 
network may be set up  42
Setting up a multifunction machine  42
Setting up the PC  42
Message service (Model B2540)  43
Information required to set up message 
service 43
Configuring initialization parameters  43
Access to servers parameters  43
Access to SMTP authentification 
parameters 43
Sending an E-Mail  43
Sending an E-mail text  44
Scan to FTP  44
Simply put the file in an FTP server  44
Connection configuration  44
Standard settings  44
Selecting the connection type  44
Selecting the transmission type  45
Modifying the connection period  
(Periodic type)  45
Modifying the connection time(s) 
(Set Times type)  45
Selecting the print mode for the 
deposit notice  45
Printing the Internet settings  45
Mail sorting  45
F@X Only mode  45
PC Only mode  45
Share PC mode  45
USB memory key  46
Use of the USB memory key  46
Print your documents  46
Print the list of files located in the key 46
Print the files located in the key  46
Delete your files located in the key  47Analyze the USB memory key content  48
Save a document on a USB memory key  48
PC Features  49
Introduction 49
Configuration requirements  49
Installation 49
Install the software on your PC  49
Connections 51
USB Connection  51
Test the driver installation.  51
Network connection  52
Uninstall the software from your PC  53
Multifunction Terminals Supervision  53
Checking the connection between  
the PC and the multifunction machine  53
MF Director  54
Graphical presentation  54
Utilities and applications activation  54
MF Monitor  54
Graphical presentation  54
Display the consumable status  55
Scan To  55
Companion Suite Pro LL functions  55
Document analysis  55
Analysis with Scan To  55
Analysis from a TWAIN compatible 
software 56
Character recognition software (OCR)  56
Printing 56
Printing with the multifunction 
machine 56
Address book  56
Add a contact to the terminal address 
book 57
Add a group to the terminal address 
book 57
Manage the address book  58
Modify the information related to 
a contact  58
Modify a group  58
Delete a contact or a group from 
the address book  58
Print the address book  58
Import or export a directory  58
Import a directory  58
Save your address book  58
Fax communications  58
Presentation of the Fax window  59
Send a fax  59
Send a fax from the hard disk or the 
terminal 59
Send a fax from application  60
Receive a fax  60
Follow-up of fax communications  60
The outbox  60
The send memory (items sent)  61
The outbox log  61
The inbox log  61
Fax parameters  61
Access to fax parameters  61
Description of the tab Log and Report  61
Description of the tab Fax Parameters 62
Cover sheet  62
Creating a cover sheet  62
Downloaded From ManualsPrinter.com Manuals 
						

							B2520 / B2540
- 6 - Description of the tab Cover page  63
Creating a cover page template  63
Maintenance 66
Service 66
General information  66
Toner cartridge replacement  66
Issues with smart cards  66
Cleaning 67
Scanner reading system cleaning  67
Printer cleaning  67
Printer external cleaning  67
Printer issues  67
Error messages  67
Paper jam  68
Scanner issues  69
Miscellaneous issues  69
Communication errors  69
Transmission from the feeder  69
Transmission from memory  69
Communication error codes  70
General codes  70
Specifications 71
Physical specifications  71
Electrical specifications  71
Environmental specifications  71
Peripheral specifications  71
Consumables 72
Service and Support  73
Downloaded From ManualsPrinter.com Manuals 
						

							- 7 -
B2520 / B2540
Security
Security directives
Before turning on your device, check that the outlet that you are going to plug it into conforms to the 
indications shown on the information plate (voltage, current, power network frequency) located on your 
device. This device shall be connected to a single phase power network. The device shall not be installed 
on bare ground.
Batteries and rechargeable batteries, packaging and electric and electronic equipment (EEE), shall be 
thrown away, as specified by the Instructions of the ENVIRONMENT chapter of this manual.
Because of the device model, the power connector is the only way to disconnect the device from the 
power network, that is why it is imperative to apply the following safety measures: your device shall be 
connected to a power outlet located nearby. The outlet shall be easily accessible.
Your device is delivered with a grounded power cord. It is imperative to connect a grounded connector 
to a grounded outlet connected to the building earthing.
For installation conditions and safe use precautions, refer to chapter “Installation”, page 9. Repairs-maintenance: Repairs and maintenance should only be carried 
out by a qualified technician. No user serviceable parts inside the machine. 
To reduce the risk of electrical shock, you shall not proceed with these 
operations yourself, because by opening or removing the lids, you could 
expose yourself to two hazards:
- The laser beam can cause irreversible eye damage.
- Avoid contact with powered parts because it can lead to electrical 
shock with unfortunate consequences.
Downloaded From ManualsPrinter.com Manuals 
						

							- 8 -
B2520 / B2540
Positions of Safety labels on the machine
The device has warning labels at the positions shown below. For your safety, you must never touch 
these surfaces when you remove a paper jam or when you replace the EP cartridge.
Symbols for the main power switch
This machine uses the following symbols for the main power switch:
- means POWER ON.
-  means POWER OFF.
Downloaded From ManualsPrinter.com Manuals 
						

							B2520 / B2540
- 9 -
Installation
Location conditions
By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has 
the following characteristics:
- Choose a well ventilated location.
- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the 
installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids 
can be easily opened. 
- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.
- The ground outlet (refer to the security notices presented in the Safety booklet) to which you plan to connect the 
machine must be located close to this one and have an easy access.
-Make sure that the machine is not directly exposed to sun light.
- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or 
ventilation system, nor in an area subject to large temperature or humidity fluctuations. 
- Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.
-Keep the machine away from any object that could obstruct its ventilation ports.
- Do not place the machine close to draperies or any other flammable objects.
- Choose a location where splashes of the water and other liquids are limited.
- Make sure that this location is dry, clean and dust free.
Cautions of use
Take into account the important precautions below when using the machine.
Running environment:
- Temperature: 10 °C to 32 °C with a maximum fluctuation of 10 °C per hour.
- Humidity: 15 to 80% of ambient humidity (without condensation), with a maximum fluctuation of 20% per hour.
Terminal:
The section below describes the precautions to be taken when using the machine:
- Never turn the machine off or open the lids while printing.
- Never use gas or flammable liquids, or objects generating a magnetic field close to the machine.
- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents 
a potential fire hazard or an electric shock hazard.
- Never touch the power cord with wet hands. You risk getting an electric shock.
- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged 
and create a fire hazard or an electric shock hazard.
- Always unplug the power cord when you plan not to use the machine for a long period of time.
- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric 
shock hazard.
- Always make sure that the machine is not sitting on the power cord or any other electrical cables. Make sure also 
that neither cord nor cable is introduced to the machine inner mechanism. This would expose you to a machine 
malfunction risk or a fire hazard.
- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface 
cable to the printer (use a shielded interface cable).
- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these 
circuits can cause an electric shock risk.Make sure to place the machine in a well ventilated area. When in operation, the printer generates a 
small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in a 
poorly ventilated area. For a secure use, make sure you place the machine in a well ventilated area.
Downloaded From ManualsPrinter.com Manuals 
						

							B2520 / B2540
- 10 - - Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.
- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the 
ventilation ports or other ports. Such items create fire hazards or electric shock hazards.
- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water 
or liquid can cause a fire hazard or an electric shock hazard.
- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and 
contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord 
immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.
- Avoid using the machine during a thunder storm, this can cause an electric shock hazard due to lightning.
- Never move the terminal during printing.
- Always lift the terminal when you wish to move it.
Paper recommendations
Loading paper in the main unit tray
- Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and 
paper jams.
- Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed 
failure, skewing, and paper jams.
- Adding paper in the stack must be avoided because it may cause double feeding.
- When withdrawing the cassette from the main unit, always support it with both hands to avoid doing drop it.
- If you use paper already printed by your machine or another printer, the printing quality may not be optimal.
Handling of paper
- Curling must be corrected before printing. Curls must not exceed 10 mm.
- Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions 
of high humidity.
Humidity control
- Do not use paper which has become damp, or paper which has been left unused for a very long time.
- After opening the paper, it must be kept in a plastic bag.
- Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not 
be used.
Use of envelopes
- Feeding can be done only through the manual feed.
- Recommended area should be the area which excludes 15 mm from the leading edge, 10 mm from and both the 
left and right edges, and the rear edge.
- A few lines may be given in solid print at the part of being overlapped.
- Envelopes which are not recommended may lead to improper printing (Refer to the paragraph Peripheral 
specifications, page 71).
- Curled envelope after printing should be fixed manually.
- Small crumples on the edge of the wide side of envelopes. Smearing, or less clear printing may appear on the 
reverse side.
- Set envelope by pressing the folding line of four edges properly after releasing air inside. Set envelope in a proper 
position after aligning in case it is bent or warped.
EP Cartridge recommendations
- Must not be stood on the side, or held upside down.
Downloaded From ManualsPrinter.com Manuals