OKI B2540 MFP User Manual

							B2520 / B2540
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Terminal description
Front side
Back side
1Document feeder
2Paper output
3Master USB 
Connection (USB key)
4Cartridge access 
cover
5Paper tray
6Manual paper feed 
setup guides
7Manual input tray
8Fold-down stop for 
paper delivery
9Smart card insertion 
point
10Command panel
4 5 6 7 8 9
3 2 1
1Paper jam cover
2Power supply cord 
connection
3On/Off switch
4LAN Connection 
(Model B2540)
5Master USB 
connection (USB 
key) (model B2520)
6Slave USB 
Connection (for PC)
7Additional 
telephone cable 
socket
8Telephone cable 
socket1
2
3 4
5
6
7
8
10
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Command panel
Accessing terminal menus
All terminal functions and settings are available via the menu and are associated to a specific menu command.  
For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all 
terminal menus, sub-menus and their identification number). 
Two methods are available to access menu items : the step by step method or the shortcut method.
To print  the functions list that details the Step by step method:
1Press .
2Use the  or  button to browse the menu and select  5 - P
RINT. Confirm with OK.
3Use the  or  button to browse the menu P
RINT and select 51-FUNCTIONS LIST. Confirm with OK.
To print  the functions list with with the shortcut method:
1Press on .
2Enter 51 with the numerical keypad to directly print the functions list.
1. Screen.
2. Digital keypad.
3. Alphabetical keypad.
4. Key 
Í: deletes the character to the left of the 
cursor.
5. Key  : input or line feed.
6. Key  : access to special characters.
7. Key 
: Shift.
8. Key SCAN: document analysis to the PC.
9. Key COPY: local copy.
10. Key STOP PRINT: stops the current printing.
11. Key  : sending of an SMS (Short Message 
Service) (this feature is not available).
12. Key  : sending of a fax.
13. Key : 
access to directory and quick dial numbers.
14. Key : line manual connection, listen for tone 
during fax sending.
15. Key : multiple contact sending (fax, or e-mail).
16. Key : Validation.
17. Key OK: confirms the displayed selection.
18.Key : menu access and navigation down 
the menus.
19.Key C: back to the previous menu and input 
correction.
20. Key : navigation up the menus.
21. Key  : stops the current operation.
22. Key ECO: sets up the activation delay.
23. Key  : color analysis mode selection.
24. Key  : analysis resolution setup.
25. Key  : contrast setup.
26. Icon   : Superfin resolution.
27. Icon   :  Photo resolution.
28. Icon   : Fin resolution.
29. Icon   : color mode.
30. Icon   : activity on the telephone line.
31. Icon   : Fax mode.
32. Icon   : external answering machine mode.
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Packaging contents
The packaging contains the items listed below:
Multifunction device
1 toner cartridge
1 installation guide, 1 PC installation CD ROM with  
user guide pdf 
1 power cord
1 telephone cord
1 booklet (safety and warranty)
Device installation
1Unpack the device.
2Install the device respecting the security 
notices stated at the beginning of this 
booklet.
3Remove all stickers from the machine.
4Remove the plastic protection film from the 
screen.
Installing the document feeder
1Secure the document feeder by fitting the 
two clips (B) in the notches (A) provided for 
this purpose.
Feed cassette paper insertion
1Remove the paper feed cassette completely.
Before inserting paper, Refer to 
the paragraph Paper 
recommendations, page 10. Your 
device accepts a number of 
formats and types of papers.
You can use paper weighing 
between 17 and 28 lb. (60 and 
105 g/m2).
A
B
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- 14 - 2Push the lower panel down until it clicks.
3Setup the back side feed cassette stop by 
pushing the PUSH lever (A). 
Then adjust the lateral paper guides to the 
paper format by pushing lever (B) located on 
the left guide. Adjust the length paper guide 
to the paper format by pushing lever (C).
4Take a paper stack, pull the paper off and 
align it on a flat surface.
5Put the paper stack in the feed cassette (ex: 
250 sheets of 20 lb. (80 g/m²) paper).
6Put the feed cassette back in its location.
Cartridge installation
Refer to the section Consumables on page 72
1Stand in front of the machine.
2Push the left and right sides of the cover and 
pull it towards you at the same time.
3Unpack the new cartridge. Gently roll the 
cartridge 5 or 6 times to distribute the toner 
evenly inside the cartridge. Thoroughly 
rolling the cartridge will assure the 
maximum copies per cartridge.
4Insert the cartridge in its slot by pushing it 
until it clicks (last move down) as shown on 
the picture below. 
5Close the cover.
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Paper delivery stop
Adjust the paper delivery stop, depending on the format of 
the document to be printed. Do not forget to raise the flap 
to prevent the sheets from falling down.
Starting your device
Device connection
1Plug the end of the telephone line into the 
terminal socket and the other end into the 
wall telephone socket.2For the model B2540, plug end of the LAN 
cord (as provided by your network 
administrator) into port  of your fax machine 
and the other end into your local network 
port dedicated to your fax machine. 
3Make sure that the On/Off switch is on Off (O 
position). 
4Connect the power cord to the device.  
Plug the power cord to outlet on the wall. 
5Press the On/Off button to turn on the device 
(I position).
6By default, the machine is set to operate in 
the US in English. To modify this parameter, 
refer to Country, page 28.
7Set the date and time, refer to Date/Time, 
page 28. Before plugging the power cord, 
it is imperative to refer to the 
Safety booklet.
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Paper insertion in the manual 
input tray
The manual input tray allows you to use various 
paper formats with greater weights than the one 
used in the paper feed cassette. Only one sheet or 
envelope can be fed at a time.
1Spread the manual feed guides to the 
maximum.
2Insert a sheet or an envelope in the manual 
input tray.
3Adjust the paper guides against the right and 
left edges of the sheet or the envelope.  Before inserting paper, Refer to 
the paragraph Paper 
recommendations, page 10.
You can use paper, which weighs 
between 11 and 35 lb. (52 and 
160 g/m²).
Before printing, check that the 
paper format you are using 
matches the paper format set on 
the printer (refer to Copy, 
page 17).
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Copy
Your machine has the function to make one or 
more copies.
You can also setup several parameters in order to 
make copies at your will.
Simple copy
In this case, the default parameters are applied.
1Place the document to be copied in the 
automatic document feeder, printed face on 
the top. 
or 
Place the document to be copied face down 
on the glass, respecting the indications 
around the glass.
2Press the   button twice. The copy is 
made using the default parameters.
ECO mode copy
The ECO mode enables you to reduce the amount 
of toner consumed on the page so as to save your 
printing costs.
When the ECO mode is used, the toner 
consumption is reduced and the print density 
becomes lighter.
1Place the document to be copied in the 
automatic document feeder, printed face on 
the top. 
or 
Place the document to be copied face down 
on the glass, respecting the indications 
around the glass.
2Press the   button.
3Press the   button.
Advanced copying
The sophisticated copy allows to do custom setups 
for the current copy.
1Place the document to be copied in the 
automatic document feeder, face printed on 
the top. 
or 
Place the document to be copied face down 
on the glass, respecting the indications 
around the glass.2Press the   button.
3Enter the number of copies that you want 
and confirm with the OK button.
4Choose the paper tray AUTOMATIC or 
MANUAL with the buttons  or , then 
confirm with the OK button.
5Choose with the buttons  or  the printing 
option (see examples below) depending on 
the copy mode that you want: 
- Combined mode (document feeder): 
1 Page to 1, 2 Pages to 1, or 
4 Pages to 1. 
- Poster mode (flat-bed scanner): 
1 Page to 1, 1 Page to 4 or 1 page to 9. 
Confirm with the OK button.
6Adjust the desired zoom level, from 25% 
TO 400% with the buttons  or , confirm 
with the OK button (only available in  After step 1, you can directly enter 
the number of copies with the 
numerical keypad and press the OK 
button to validate. Then refer to step 
4.
ECO
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- 18 - 1 Page to 1 copy mode).
7Adjust the desired origin values with the 
digital keyboard buttons  or  then 
confirm with the OK button.
8Choose the resolution depending on the 
printing quality that you want DRAFT, 
AUTO, QUALITY TEXT or PHOTO with the 
buttons  or , then confirm with the OK
button.
9Adjust the contrast level with the buttons 
or , then confirm with the OK button.
10Adjust the desired brightness level with the 
buttons  or , then confirm with the OK
button.
11Choose the paper type NORMAL, THICK
with the buttons  or , then confirm with 
the OK button.
Special setup for the copying
To enter various settings, press the  button and 
the appropriate numbers on the keypad. For 
example, to change the resolution, press the  
button, then press 8, 4, 1, on the keypad.
Setups done through this menu become the device 
default setups after you confirm.
Resolution setup
The RESOLUTION parameter allows you to setup 
the photocopy resolution.
 841 - ADVANCED FCT/COPY/RESOLUTION
1Choose the resolution with the buttons  or 
  according to the following table:.
2Confirm your choice by pressing the OK
button.
Zoom setup
The ZOOM parameter allows you to reduce or 
enlarge an area of a document by choosing the 
origin and the zoom level to apply to the 
document, from 25 to 400 %.
 842 - ADVANCED FCT/COPY/ZOOMING
1Enter the desired zoom level with the 
Alpanumerical keyboard or choose among 
predefined values with the buttons  and . 
2Confirm your choice by pressing the OK
button.
Assembled copy setup
 843 - ADVANCED FCT/COPY/ASSEMBLED
The ASSEMBLED parameter allows you to 
assemble or disassemble your copies. Enter the 
desired setting and confirm your choice by 
pressing the OK button.
Analysis origin setup
If you want, you can change the origin of the 
scanner.
By entering new values for X and Y in mm (X < 
209 and Y  < 280), you move the analysed area as 
shown on the diagram below.
 844 - ADVANCED FCT/COPY/ORIGIN
1Select the X and Y coordinates with the 
buttons  or .
2Setup the desired coordinates with the 
digital keyboard or the buttons  and , 
confirm your choice by pressing on the OK
button. When the quality of the printing is not 
satisfying, you can proceed to a 
calibration (see Calibrate your 
scanner, page 35).
Parameter Signification
DRAFT
Low resolution.
AUTO
Standard resolution for 
documents containing text and 
graphics.
QUALITY 
TEXTOptimal resolution for 
documents containing text.
PHOTO
Optimal resolution for 
documents containing 
photographies.
You can also change the resolution by 
pressing the   button.
Analysed area
BEGIN. OF SHEET
END OF SHEET
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Contrast setup
The CONTRAST parameter allows to choose the 
photocopy contrast.
 845 - ADVANCED FCT/COPY/CONTRAST
1Setup the desired level of contrast with the 
buttons  and , confirm by pressing the 
OK button.
2You can also directly setup the desired 
contrast with the   button, press several 
times on this button until the desired setup 
without using the Menu 845.
3Quit this menu by pressing the 
 button.
Brightness setup
The BRIGHTNESS parameter allows to lighten or 
darken your original document.
 846 - ADVANCED FCT/COPY/LUMINOSITY
1Setup the desired brightness with the 
buttons  and .
2Confirm your choice by pressing the OK
button.
3Quit this menu by pressing the 
 button.
Paper type setup
 851 - ADVANCED FCT/SCAN. & PRINT/PAPER 
TYPE
1Select the paper NORMAL 13 to 20 lb. (60-
90 g/m²) or THICK 24 TO 36 LB. (90-162 g/
m²) that you use with the buttons  and .
2Confirm your setup by pressing the OK
button.
3Quit this menu by pressing the 
button.
Paper tray selection
The Automatic selection can have two meanings  
depending on the paper format defined on the 
paper trays. The following table describes the 
different cases.
 852 - ADVANCED FCT/SCAN. & PRINT/TRAY 
PAPER
1Select the default paper tray to use, 
AUTOMATIC or MANUAL, with the buttons 
 and .
2Confirm by pressing the OK button.
3Quit this menu by pressing the 
button.
Sheet-feed analysis margins setup 
If you want to, you can offset the lateral margins 
of the document to the left or right during the 
analysis with your sheet-feed scanner. 

 853 - ADVANCED FCT/SCAN. & PRINT/ S.F. 
MARGINS 
1Setup the left / right margins offsets (by 0.5 
mm steps) with the buttons  and . 
2Confirm by pressing the OK button. 
3Quit this menu by pressing the   
button. 
Analysis margins setup
If you want to, you can offset the lateral margins 
of the document to the left or right during the 
analysis with your flat-bed scanner.
 854 - ADVANCED FCT/SCAN. & PRINT/
FLATBED MARG
1Setup the left / right margins offsets (by 
0.5 mm steps) with the buttons  and .
2Confirm by pressing the OK button.
3Quit this menu by pressing the 
button.
Default tray Tray used for copy
SAME PAPER 
FORMAT IN 
THE TRAYSAUTOMATIC
Selection between 
the main tray and the 
manual tray.
MANUALThe manual tray is 
used.
DIFFERENT 
PAPER FOR-
MAT IN THE 
TRAYSAUTOMATICThe main tray is used
MANUALThe manual tray is 
used.
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Left and right printing margins setup
If you want to, you can offset the lateral margins 
of the document to the left or right during printing.
 855 - ADVANCED FCT/SCAN. & PRINT/
PRINTER MARG
1Setup the left / right margins offsets (by 
0.5 mm steps) with the buttons  and .
2Confirm by pressing the OK button.
3Quit this menu by pressing the 
button.
Top and bottom printing margins setup
If you want to, you can offset the lateral margins 
of the document towards the top or the bottom 
during printing.
 856 - ADVANCED FCT/SCAN. & PRINT/TOP 
PRINT.
1Setup the top / bottom margins offsets (by 
0.5 mm steps) with the buttons  and .
2Confirm by pressing the OK button.
3Quit this menu by pressing the 
button.
Format paper setup
This menu allows you to define the default paper 
format of the manual tray and the main tray. You 
can also setup the default scanning width.
 857 - ADVANCED FCT/SCAN. & PRINT/PAPER  
FORMAT
1Select the paper tray for which you want to 
define a default paper format with the 
buttons  and .
2Confirm by pressing the OK button.
3Choose the paper format with the buttons 
or   according to the following table:.
4Confirm by pressing the OK button.
5Quit this menu by pressing the 
button. Paper tray Available paper format
MAN. TRAY
A5, A4, Legal and Letter
AUTO. TRAYA5, A4, Legal and Letter
SCANNERLTR/LGL and A4
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