OKI B2540 MFP User Manual

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Received faxes reduction mode
This menu allows you to reduce received faxes for 
printing. This adjustment can be automatic or 
manual.
Automatic mode:
This mode automatically resizes received faxes.
To set automatic mode:
246 - SETUP / RECEPTION / REDUCTION 
1Select Automatic and confirm with OK.
2To exit this menu, press  .
Manual mode:
The machine proposes a 70 to 100 % reduction. 
Outside these values, the machine beeps for error. 
This fixed reduction will be used when printing 
received documents, regardless of the used paper 
format.
To set the manual mode:
246 - SETUP / RECEPTION / REDUCTION
1Select FIXED and confirm with OK.
2Enter the reduction value (between 70 and 
100) and confirm with OK.
3To exit this menu, press  .
Technical Parameters
As delivered your machine is preset by default. 
However, you may adjust it to meet your 
requirements by resetting the technical 
parameters.
 
To set the technical parameters: 
29 - SETUP / TECHNICALS
1Select the desired parameter and confirm 
with OK.
2With the keys 
 or , modify the parameter 
settings by following the table below and 
press OK.
Parameter                         Signification
1 - Scanning 
mode
Default value of the scan mode 
resolution for the documents 
to be transmitted.
2 - TX headerIf this parameter is on, your 
header will appear on all 
documents sent to your 
subscribers with your name, 
number, date and number of 
pages.
Note: U. S. regulations require 
that every fax include the date, 
time it is sent, and the name 
and fax number of the sender.
3 - TX speedTransmission speed for 
outgoing documents. 
For a quality telephone line 
(compatible, no echo), 
communications occur at 
maximum speed.
However, it may be necessary 
to restrict the transmission 
speed for some calls.
4 - Echo protectIf this parameter is on, the on-
line echo will be reduced 
during long distance calls.
6 - EPT modeFor some long distance calls 
(satellite), the on-line echo 
may disturb the call.
7 - COM. displayChoice between transmission 
speed displayed or number of 
the page in progress.
8 - Eco energy 
(ECO)Choosing the printer standby 
delay: the printer will switch to 
standby after a delay (in 
minutes) of NON-operation or 
during the period of time of 
your choice.
10 - RX headerIf this parameter is on, all 
documents received by your 
fax will include the subscriber’s 
header with his name, number 
(if available) fax print date and 
the page number.
11 - RX speedTransmission speed for 
incoming documents. 
For a quality telephone line 
(compatible, no echo), 
communications occur at 
maximum speed.
However, it may be necessary 
to restrict the transmission 
speed for some calls.
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12 - RingsNumber of rings to 
automatically start your 
machine.
13 - Discard sizeThe Discard Size parameter 
only defines the printing of 
received faxes . The number of 
lines of a document can be too 
high for the printing paper 
format. This parameter defines 
the threshold beyond which 
the extra lines are printed on a 
second page. Bellow this 
threshold, extras lines are 
deleted. 
If you choose With, the 
threshold is set on 3 
centimeters.
If you choose Without, the 
threshold is set on 1 
centimeter.
20 - E.C.M.This parameter helps correct 
the calls made on disturbed 
telephone lines. It is used 
when the lines are weak or  too 
noisy. Transmission times may 
be longer.
25 - TEL 
ImpedanceThis parameter lets you choose 
between a complex impedance 
and a 600 Ohm impedance, 
depending on the telephone 
network your terminal is 
connected to.
73 - Improve 
rep @This parameter lets you 
automatically register the 
Internet address of your 
subscribers fax during a call (if 
available).
74 - Erase 
mailboxWhen the fax machine receives 
an e-mail with an attachment 
and cannot open it, it erases 
the message from the ISP 
MBX, prints and transmits with 
a notice of uncomprehension 
to the message sender.
At E-mail reception, the fax 
does not destroy the MBX 
message, it prints a notice of 
uncomprehension asking you 
to recuperate this message 
with your computer 
equipment.
This parameter is useful only if 
you have PC equipment. The 
memory capacity is limited, 
you need to empty your MBX 
or else new messages may not 
be received.
Parameter                         Signification
75 - Text 
Attchmt.Editing YES / NO and printing 
the received Internet 
documents.
76 - Attchmt 
format Default format of document 
sent on the Internet:
PDF : monochrome or color
IMAGE : monochrome (TIFF) 
or color (JPEG)
77 - LAN speedTo define the communication 
speed of the peripheral units in 
relation to the implemented 
Local Area Network (LAN).
80 - Toner save Makes printing lighter to save 
toner cartridge ink.
81Font numberStarts the printing of the log 
list.
This parameter lets you set the 
default PCL font. The possible 
values are included between 5 
and 128 inclus. The default 
value is 0 (Courier).
82 Form linesThis parameter lets you set the 
number of lines per page.
This variable is linked to the 
PJL variables: PAPER and 
ORIENTATION. If you modify 
one of these variables, the 
Form Lines variable is 
automatically updated (only 
for the print job in progress) to 
respect the same spacing. 
The possible values are 
included between 5 and 128 
inclus. The default value is 60.
83 Font pitchThis parameter lets you set the 
default font spacing, in 
characters per inch (the 
default font must be of type 
non-proportional).
The possible values are 
included between 0.44 and 
99.99 inclus. The default value 
is 10.00.
84 PtsizeThis parameter lets you set the 
default font height, in points 
(the default font must be of 
type proportional).
The possible values are 
included between 4.00 and 
999.75 (by step of 0.25). The 
default value is 12.00.
Parameter                         Signification
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85 Line termin.This parameter lets you define 
line breaks conversion: , 
 and .
The possible values are 
included between 0 and 3. The 
default value is 0.
86 OrientationThis parameter lets you set the 
page orientation: portrait or 
landscape. The default value is 
portrait.
90 - RAW Port RAW network print port 
connection.
91 - Printer 
error timeoutTime-out before document 
being printed is deleted 
following a print error in PC 
print mode.
92 - Printer wait 
timeout   Wait time-out for data from PC 
before the task is deleted in PC 
print.
93 - Replace 
formatPage format change. This 
parameter allows you to print a 
LETTER format document on 
A4 pages using the LETTER/A4 
setting.
94 - Printer 
classPrinting in PCL-/Postscript 
Mode
Printing in GDI mode
95 Symbol setThis parameter lets you set the 
default character set. The 
possible values are included 
between CS1 and CS30 inclus. 
The default value is CS1 
(Roman8).
96 - NBR. WEP 
KeysNumber of WEP keys allowed 
(from 1 to 4).
Parameter                         Signification
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Printing the functions guide
 51 - PRINT / FUNCTIONS LIST
1Press on 
 and enter 51 with the digital 
keypad.
The printing of the functions guide starts.
Printing the logs
The incoming and outgoing logs list the last 30 
transmissions (incoming and outgoing) made by 
your machine.
An automatic print out will take place after every 
30 transmissions. However, you may request a 
print out at any time.
Each log (incoming or outgoing) contains a table 
with the following information:
• date and time of the incoming or outgoing 
document,
• subscriber’s number or E-mail address,
• transmission mode (Normal, Fine, SFine or 
Photo),
• number of pages sent or received,
• call duration,
• incoming or outgoing results: noted CORRECT 
if properly transmitted, 
or 
information codes for special calls (polling, 
manual subscribers, etc.)
• reason for call error (example: your subscriber 
does not answer)
 
To print the logs:
52 - PRINT / LOGS
1Press on 
 and enter 52 with the digital 
keypad.
The printing of the logs starts.
Print the list of setups
To print the list of setups:
54 - PRINT / SETUP
1Press on 
, enter 54 with the digital keypad. 
The printing of the list of setups starts.
Font printing
You can print the list of fonts installed on your 
terminal at any time.
To pr int PC L f ont s:                                                 
57 - PRINT / PCL FONTS
To print SG Script fonts:
58 - PRINT / SGSCRIPT FONTS
Lock the machine
This function prevents non-authorized people from 
accessing the machine. An access code will be 
required every time someone wants to use the 
device. After each use, the device will lock 
automatically.
Before that you have to enter a lock code.
811 - ADVANCED FCT / LOCK / LOCKING CODE
1Press on 
, enter 811 with the digital 
keyboard.
2Enter your lock code (4 digits) with the 
keyboard, confirm with OK.
3Enter again your lock code (4 digits) with the 
keyboard, confirm with OK.
4Quit this menu by pressing the 
 button.
Lock the keyboard
Everytime you use your machine, you will have to 
enter your code.
812 - ADVANCED FCT / LOCK / LOCK KEYBD.
1Press on 
, enter 812 with the keyboard.
2Enter the lock code and confirm with OK.
3With the buttons 
 or , choose WITH and 
confirm with OK.
4Quit this menu by pressing the 
 button.
The printing is not possible on A5 paper 
format.
The printing is not possible on A5 paper 
format.
The incoming and outgoing logs are 
printed on the same page.The printing is not possible on A5 paper 
format.
If a code is already registered, enter the 
old code before typing the new one.
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Lock the numbers
This function locks dialling and the numerical 
keypad is disabled. Transmissions are only 
possible from numbers included in the directory.
To access the number interlocking option:
813 - ADVANCED FCT / LOCK / LOCK NUMBER
1Enter the four-digit interlock code with the 
keypad.
2Press key OK to confirm.
3With keys 
 or  of the navigator, select 
the option DIRECT ONLY.
4Press key OK to confirm.
5Quit this menu by pressing the 
 button.
Read the counters
This function allows you to view the activity 
counters for your machine at any time. 
According to your needs, you can read the 
counters for:
• sent pages,
• received pages,
• scanned pages,
•printed pages.
Sent pages counter
To view the number of pages sent from your 
machine:
821 - ADVANCED FCT / COUNTERS / SENT 
PAGES
1Press on 
, enter 821 with the keyboard.
2The number of sent pages appears on the 
screen.
3Quit this menu by pressing the 
 button.
Received pages counter
To view the number of pages received on your 
machine:
822 - ADVANCED FCT / COUNTERS / RECEIVED 
PG
1Press on 
, enter 822 with the keyboard.
2The number of received pages appears on 
the screen.
3Quit this menu by pressing the 
 button.
Scanned pages counter
To view the number of pages scanned on your 
machine:
823 - ADVANCED FCT  /  COUNTERS  /  SCANNED 
PAGE1Press on 
, enter 823 with the keyboard.
2The number of scanned pages appears on 
the screen.
3Quit this menu by pressing the 
 button.
Printed pages counter
To view the number of pages printed on your 
machine:
824 - ADVANCED FCT / COUNTERS / PRINTED 
PG
1Press on 
, enter 824 with the keyboard.
2The number of printed pages appears on the 
screen.
3Quit this menu by pressing the 
 button.
Display the consumables status
You can read at any time the remaining toner in 
the cartridge. This level appears in percentage.
86 - ADVANCED FCT / CONSUMABLES
1Press on 
, enter 86 with the keyboard.
2The available toner percentage appears on 
the screen.
3Quit this menu by pressing 
the  button.
Calibrate your scanner
You can do this operation when the quality of 
photocopied documents is not satisfactory 
anymore.
80 - ADVANCED FCT / CALIBRATION
1Press on 
, enter 80 with the keyboard, 
confirm with OK.
2The scanner is triggered and a calibration is 
done automatically.
3At the end of the calibration, the machine 
comes back to the screen saver
.
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Directory
Your multifunction machine lets you create a 
directory by memorizing subscriber records and 
subscriber lists. Your machine can store up to 250 
subscriber records, which you can group in 20 
subscriber lists.
For all subscriber records or subscriber lists you 
may create, consult, modify or delete contents. 
You can also print the directory.
Furthermore, your machine lets you create and 
manage your phone directory from your PC Kit. 
For more information on this feature, refer to 
chapter PC Features, page 49.
Creating subscribers record
To create subscribers record:
 11 - DIRECTORY / NEW CONTACT
1Press on , enter 11 with the digital keypad.
2Enter the NAME of your contact with the 
alphanumerical keypad (20 characters 
maximum), confirm with OK.
3Enter the TEL number of your contact with 
the digital keypad (30 digits maximum), 
confirm with OK.
4Choose the RECORD NO from your directory 
with the digital keypad or accept the 
displayed number, and confirm with OK. 
At this stage, you may associate an e-mail 
address or an FTP address to your 
subscriber. If you do not wish to do so, 
confirm with  OK and refer to step 5.
To associate an e-mail address:
• Enter the E-Mail address of your 
subscriber and confirm with OK.
• Define the attachment format (Image or 
PDF) then confirm with OK. 
• Refer to step 5.
Or to associate an FTP address :
• Do not enter the e-mail address and 
confirm with OK.
• Enter the FTP address of the contact (for 
example: 134.1.22.9), then confirm with 
OK.
• Enter the FTP user name (for example: 
Durand) then confirm with OK.
• Enter the 
password of the FTP user, then 
confirm with OK.
• If necessary, enter the file destination 
directory (when this field is not 
completed, the files are stored directly 
under the root) of the FTP server  (for 
example: server name / Durand). 
Confirm with OK.• Define the attachment format (Image or 
PDF) then confirm with OK. 
• Refer to step 5.
5Select W. ASSOC. KEY if you want to assign 
a shortcut key (letter) to your subscriber 
record. The first available letter appears, use 
 or  to choose another letter. Confirm 
with OK.
6Select the appropriate transmission RATE to 
send faxes among the values 2400, 4800, 
7200, 9600, 12000, 14400 and 33600 using 
 or . Confirm with OK. 
The maximum speed can be used if the 
telephone line is of good quality, meaning 
appropriate, without echo.
Creating subscribers list
To create subscribers list:
 12 - DIRECTORY / NEW GROUP
1Press on , enter 12 with the digital keypad.
2Enter the LIST NAME with the 
alphanumerical keypad (20 characters 
maximum), confirm with OK.
3CALLED NUMBER: use  or  to select 
from existing records the contacts of your 
list and confirm with OK. Repeat this 
operation for each subscriber you want to 
add to your list.
4Enter the LIST NUMBER assigned to your 
list with the digital keypad or accept the 
displayed number, and confirm with OK.
Modifying a record
To modify a subscribers record or list:
 13 - DIRECTORY / MODIFY
1Press , enter 13 with the digital keypad.
2With  or , browse the directory and select 
the record or list you want to modify by 
pressing OK.
3With  or , browse the entries of the 
selected record or list. Press on OK when the 
entry you want to modify appears on screen.
4The cursor appears at the end of the line. 
Press on C to delete characters. If your multifunction machine is 
connected to a PABX, you may insert a 
pause for dial tone after the outgoing 
local prefix dialling. To do so, insert the 
character / after the local prefix.
In the directory, the letter G placed 
next to a name identifies a subscribers 
group.
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- 37 - 5Enter the new entry and confirm with OK.
6Repeat the operations for each line you want 
to modify.
Deleting a record or a list
To delete a subscribers record or list:
 14 - DIRECTORY / CANCEL
1Press on , enter 14 with the keypad.
2With  or , browse the directory and select 
the record or list you want to delete by 
pressing  OK.
3Press on OK to confirm the deletion.
4Repeat the operations for each record or list 
you want to delete.
Printing the directory
To print the directory:
 15 - DIRECTOR  / PRINT
1Press on , enter 15 with the keypad.
The printing of the directory starts, in alphabetical 
order.The printing is not possible on A5 
paper format.
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Local network 
settings
You may connect your multifunction terminal to an 
Ethernet or a wireless network.
However, practical knowledge of your computer 
configuration is required to set up a network.
Selecting the type of your local 
network
This parameter allows you to configure your 
terminal accordingly to the type of network you 
will install it in.
 26 - SETUP/LOCAL NETWORK
1Select the desired network type using the  
or  buttons  
- WLAN if using a wireless network 
- LAN ETHERNET if using a wired network
2Confirm with OK.
Ethernet network settings 
(Model B2540)
Automatic configuration
We recommend that you carry out a manual 
configuration of your terminal. The automatic 
configuration of the local network settings may be 
considered, if your local network features a DHCP 
or BOOTP server that can dynamically assign 
addresses to the peripheral devices present on the 
LAN.
To automatically configure the local network 
settings:
 271 - SETUP/LAN ETHER/IP CONFIG. 
1Choose Automatic and press OK to confirm. 
The terminal scans the local network for a 
DHCP or BOOTP server that can assign it its 
settings dynamically (the message Self-conf 
is displayed).
2Once the message Self-conf has 
disappeared, check for the IP Address, Sub-
network mask and Gateway address. If 
these are missing, you should carry out a 
manual configuration (see below).
Manual configuration
To configure your terminal manually, you should 
obtain the usual information used to set a 
peripheral device (IP address, sub-network mask, 
network and gateway address).To configure the local network setting manually:
  271 - SETUP/LAN ETHER/IP CONFIG.
1Choose Manual and press OK to confirm.
IP address
 272 - SETUP/LAN ETHER/ADRESSE IP
1Enter the IP address of your terminal and 
press OK to confirm.
Sub-network mask
 273 - SETUP/LAN ETHER/MSK SS RES.
1Enter the sub-network mask of your terminal 
and press OK to confirm.
Gateway address
 274 - SETUP/LAN ETHER/PASSERELLE
1Enter the IP address of the network gateway 
and press OK to confirm.
IEEE Address (or Ethernet address) 
or MAC address
 275 - SETUP/LAN ETHER/IEEE ADDRESS
The Ethernet card of your terminal already has an 
unmodifiable, yet consultable, IEEE address.
NetBIOS names
These names, which can be used with the network 
options, are used to identify your terminal 
machine from a PC connected to a local network 
(for instance with the name IMP-NETWORK-1).
 276 - SETUP/LAN ETHER/NETBIOS 1
 277 - SETUP/LAN ETHER/NETBIOS 2
1Enter the selected name (15 characters 
max) and press OK to confirm.
Server Names
The WINS1 and WINS2 servers, used with the 
network options, allow access to terminals on 
other sub-networks by means of their NetBIOS 
name.
 278 - SETUP/LAN ETHER/NETBIOS 1
 279 - SETUP/LAN ETHER/NETBIOS 1
1Enter the IP address of each server, then 
validate with OK. 
 
If the terminal is set up in Automatic 
configuration mode (menu 271), these 
addresses can be filled in automatically 
by certain DHCP servers.
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WLAN network
You can connect your machine to a PC using a USB 
cable or make a wireless connection (via radio) 
with a PC or network.
If you have a WLAN adaptor, you can incorporate 
your machine as a network printer into a radio 
network. This works only with an approved 
adaptor that you can obtain from our ordering 
department.
Type of radio network
A radio network or WLAN (Wireless Local Area 
Network) is created when at least two computers, 
printers or other peripheral devices communicate 
with each other in a network via radio waves (high 
frequency waves). The transmission of data in the 
radio network is based on the standards 802.11b 
and 802.11g. According to how the network is set 
up, it may be described as an infrastructure 
network or an ad-hoc network.
Radio infrastructure network
In an infrastructure network, several devices 
communicate via a central access point (a 
gateway or router). All data is sent to the access 
point (gateway or router) from where it is re-
distributed.
Radio ad-hoc network
In an ad-hoc network, the devices communicate 
directly with each other without passing through 
an access point. The speed of communication 
across the whole radio network is as fast as the 
weakest connection in the network. The speed of 
communication is also dependent on spatial distance between transmitter and receiver, as well 
as the number of barriers, such as walls or 
ceilings.
Radio networks (WLAN)
Three steps are necessary to incorprate your 
machine into a radio network (WLAN):
1Configure the network to your PC.
2Set up the parameters for your machine so 
that it can function in a network.
3Having set up the parameters your device, 
install the Companion Suite LL software onto 
your PC with the necessary printer drivers. Beware, when you are using a wireless 
connection, that certain items of medical 
equipment, sensitive or security 
systems may be affected by the radio 
transmissions of your device; in all 
cases, please follow safety guidelines 
closely. 
The PC and all other devices must have 
their parameters set up to the same 
network as the multifunction machine. 
All the details needed for setting up the 
device, such as the network names 
(SSID), type of radio network, WEP key, 
IP address or subnetwork mask, must 
match the specifications of the network. 
You will find these details on your PC or 
on the access point.
To find out how to set up the 
parameters for your PC, please consult 
the users’ manual for your server.  For 
large networks, please seek the advice 
of your network administrator.
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Connect your WLAN adaptor
Your machine belongs to a new generation of 
terminals that you can incorporate into a WLAN 
network using a WLAN USB key.
1Plug your WLAN USB key into the USB port 
of your machine.
Configure your network
Creating or rejoining a network
Before attempting to use a WLAN adaptor on your 
machine, you must enter the parameters that will 
allow a WLAN network to recognise your machine.On your machine you will find simple 
instructions that guide you step by step 
through the set-up of your network. 
 
 281 - SETUP / WLAN / ASS. CONFIG.
1Type in , select the menu SETUP using the 
keys  or  and confirm with OK.
2Select WLAN using the keys  or  and 
confirm with OK.
3Select ASS. CONFIG. using the keys  or  
and confirm with OK.
4Select NEW NETWORK using the keys  or 
 and confirm with OK.
5SSID appears on the screen, enter the name 
of your network using the numerical keypad, 
pressing the keys one after the other until 
you obtain the name you want (32 
characters maximum) and confirm with OK.
6AD-HOC MODE or INFRA. MODE appear 
on the screen. Go back to the beginning of 
the chapter and make your choice. 
Select one of these modes and confirm with 
OK.
- If you choose AD-HOC mode, the sub-
menu CHANNEL appears, enter a figure 
between 1 and 13 and confirm with OK.
7WITHOUT SECURITY or WITH SECURITY 
appear on the screen. 
Select the option you want and confirm with 
OK.
- If you choose WITH SECURITY the sub-
menu WEP KEY 1 appears, enter the key 
number (1 to 4 maximum) that you are 
using on your network.
8IP CONF.: MANU or IP CONF.: AUTO 
appear on the screen. 
If you choose to set up the system manually, 
go to the next paragraph and enter the 
parameters IP ADDRESS, SUBNET MASK 
and GATEWAY.
9At the end of this procedure, you return to 
the main menu of ASS. CONFIG.
10Exit this menu by pressing the 
 key.
Referring to or changing your 
network parameters
Each of the parameters of your network may be 
changed as your network develops.
 2822 - SETUP / WLAN / PARAMETERS / IP 
ADDRESS Your machine’s network radio adaptor 
transmits data using the radio protocol 
IEEE 802.11g; it can also be 
incorporated into an existing IEEE 
802.11b network.
When connecting to your machine, only 
use the approved adaptor. Other 
transmitting or receiving adaptors may 
damage your device. 
Regardless of whether you use your 
machine in an infrastructure or ad-hoc 
network, you must set up certain 
network and security parameters (for 
example, the Service-Set-ID (SSID) 
and the WEP key). These must match 
the network’s specifications.
We recommend that the settings of 
your WLAN network should only be 
changed by a person with a good 
knowledge of the configuration of your 
computer. 
If you choose an exisiting network, 
steps 5 and 6 ( and possibly 7) are 
carried out automatically.
The WEP key number may be 
configured in the menu:
 29 - SETUP / TECHNICALS / WEP 
KEYS NBR
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