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Palmone IIIx Handheld Handbook

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    							Chapter 4 Page 63
    To look up an Address Book record:
    1. Display the Address List screen.
    2. Enter the first letter of the name you want to find.
    The list scrolls to the first entry that begins with that letter. If 
    you write another letter, the list scrolls to the first entry that 
    starts with those two letters. For example, writing an “s” scrolls 
    to “Sands,” and writing “sm” scrolls further to “Smith.” If you 
    sort the list by company name, the Look Up feature scrolls to 
    the first letter of the company name.
    3. Tap the record to view its contents.
    Using Find
    You can use Find to locate any text that you specify, in any 
    application.
    To use Find:
    1. Tap the Find icon  .
    Tip:If you select text in an application before you tap Find, the 
    selected text automatically appears in the Find dialog box.
    2. Enter the text that you want to find. 
    Find is not case-sensitive. For example, searching for the name 
    “davidson” also finds “Davidson.”
    Find locates any words that begin with the text you enter. For 
    example, searching for “plane” finds “planet,” but not “air-
    plane.”
    3. Tap OK. 
    Find searches for the text in all records and all notes.
    Look Up line 
    						
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    As your organizer searches for the text, you can tap Stop at any 
    time. You may want to do this if the entry you want appears be-
    fore your organizer finishes the search. To continue the search 
    after you tap Stop, tap Find More.
    4. Tap the text that you want to review.
    Using Phone Lookup
    Phone Lookup displays the Address List screen and lets you add the 
    information that appears in this list to a record.
    To use Phone Lookup:
    1. Display the record in which you want to insert a phone number. 
    The record can be in Date Book, To Do List, or Memo Pad.
    2. Tap the Menu icon  .
    3. Tap Options, and then tap Phone Lookup.
    4. Begin to spell the last name of the name you want to find. 
    The list scrolls to the first record in the list that starts with the 
    first letter you enter. Continue to spell the name you’re looking 
    for, or when you see the name, tap it.  
    						
    							Chapter 4 Page 65
    5. Tap Add.
    The name you selected, along with the other information associated 
    with it, is pasted into the record you selected in step 1.
    Phone Lookup tips
    Write the Graffiti Command stroke “/L” to activate the Phone Lookup 
    feature. You can also activate it in the following circumstances:
    nWhile entering text: For example, to insert the full name and phone 
    number for someone with the last name “Williams,” write the 
    Graffiti characters for “Wi” and then the Phone Lookup 
    Command stroke “/L.”
    Assuming you have only one Address Book record that begins 
    with “Wi,” your organizer inserts the full name “Williams” (and 
    its associated information). If you have more than one name that 
    begins with “Wi,” the Phone Lookup screen appears and 
    highlights the first record that begins with “Wi.”
    nFor selected text: Drag to highlight the text, and then write the Phone 
    Lookup Command stroke “/L.” Your organizer replaces the 
    selected text and adds the name and its associated information.
    Looking up names to add to expense records
    In Expense, Lookup displays the names in your Address Book that 
    have data in the Company field. You can add these names to a list of 
    attendees associated with an Expense record.
    To add names to an Expense record:
    1. Tap the Expense record to which you want to add names.
    2. Tap Details. 
    						
    							Page 66  Using Your Basic Applications
    3. Tap Who.
    4. Tap Lookup.
    The Attendees Lookup screen displays all the names in your 
    Address Book that have data in the Company field.
    5. Select the name you want to add, and then tap Add.
    The name appears in the Attendees screen.
    6. Repeat steps 4 and 5 to add more names.
    7. Tap Done.
    8. Tap OK.
    Sorting lists of records
    You can sort lists of records in various ways, depending on the 
    application. Sorting is available in applications that have List screens: 
    Address Book, To Do List, Memo Pad, and Expense.
    Note:You can also assign records to categories. See “Categorizing 
    records” earlier in this chapter.
    To sort records in To Do List and Expense:
    1. Open the application to display the List screen.
    2. Tap Show.
    3. Tap the Sort by pick list and select an option.
    4. Tap OK.
    To sort records in Address Book and Memo Pad:
    1. Open the application to display the List screen.
    2. Tap the Menu icon  .
    Tap here 
    						
    							Chapter 4 Page 67
    3. Tap Options, and then tap Preferences.
    Address Book:
    Memo Pad:
    4. Do one of the following:
    Address Book: Tap the setting you want.
    Memo Pad: Tap the Sort by pick list and select Alphabetic or 
    Manual.
    5. Tap OK.
    To sort the Memo List manually, tap and drag a memo to a new 
    location in the list. 
    Note:To make the list of your memos appear in Palm Desktop 
    software as you manually sorted it on your organizer, open 
    Memo Pad in Palm Desktop software and click List by. Then 
    select Order on handheld.
    Making records private
    In all basic applications except Expense, you can make individual 
    records private. Private records remain visible and accessible, 
    however, until you select the Security setting to hide all private 
    records. See “Security” in Chapter 3 for more information.
    Hiding private records
    You can hide records that you mark as private. If you define a 
    password for your organizer, you must enter it to display private 
    records. 
    						
    							Page 68  Using Your Basic Applications
    To hide private records:
    1. Tap the Applications icon  .
    2. Tap Security.
    3. Tap Hide.
    4. Tap Hide to confirm that you want to hide private records. 
    To display private records:
    1. Tap the Applications icon  .
    2. Tap Security.
    3. Tap Show.
    If you do not have a password, hidden records become visible. 
    If you have a password, the Show Private Records dialog box 
    appears. Go to step 4.
    4. Enter your password, and then tap Show.
    Tap Hide
    Tap Show 
    						
    							Chapter 4 Page 69
    To make a record private:
    1. Display the entry that you want to make private. 
    2. Tap Details. 
    3. Tap the Private check box to select it.
    4. Tap OK.
    Attaching notes
    In all basic applications except Memo Pad, you can attach a note to a 
    record. A note can be up to several thousand characters long. For 
    example, for an appointment in Date Book, you can attach a note with 
    directions to the location.
    To attach a note to a record:
    1. Display the entry to which you want to add a note. 
    2. In Address Book only: Tap Edit.
    3. Tap Details. 
    4. Tap Note.
    5. Enter your note.
    6. Tap Done.
    A small note icon appears at the right side of any item that has a note.
    To review or edit a note:
    1. Tap the Note icon  .
    To delete a note:
    1. Tap the Note icon  .
    2. Tap Delete.
    3. Tap Yes.
    Note icon 
    						
    							Page 70  Using Your Basic Applications
    Choosing fonts
    In all basic applications except Expense, you can change the font style 
    to make text easier to read. You can choose a different font style for 
    each application.
    To change the font style:
    1. Open an application.
    2. Tap the Menu icon  . 
    3. Tap Options, and then tap Font.
    4. Tap the font style you want to use.
    5. Tap OK.
    Small fontLarge font
    Bold font
    Tap here for small fontTap here for large fontTap here for bold font 
    						
    							Chapter 4 Page 71
    Application-specific tasks
    Date Book
    When you open Date Book, the screen shows the current date and a 
    list of times for a normal business day. 
    Scheduling an event
    A record in Date Book is called an “event.” An event can be any kind 
    of activity that you associate with a day. You can enter a new event on 
    any of the available time lines. 
    When you schedule an event, its description appears on the time line, 
    and its duration is automatically set to one hour. You can easily 
    change the start time and duration for any event.
    Note:It’s possible to schedule events that overlap, but Date Book 
    makes it easy to find such conflicts. See “Spotting event 
    conflicts” later in this chapter.
    You can also schedule events in your Date Book that occur on a 
    particular date but have no specific start or end times, such as 
    birthdays, holidays, and anniversaries. These are referred to as 
    “untimed events.” Untimed events appear at the top of the list of 
    times, marked with a diamond. You can have more than one untimed 
    event on a particular date.
    You can also schedule a repeating event, such as a weekly meeting, 
    and continuous events, such as a three-day conference or a vacation.
    To schedule an event for the current day:
    1. Tap the time line that corresponds to the beginning of the event.
    Tap a time 
    line
    Enter event  Time bar 
    shows 
    duration 
    						
    							Page 72  Using Your Basic Applications
    2. Enter a description of the event. You can enter up to 255 characters.
    3. If the event is one hour long, skip to step 7. If the event is longer or 
    shorter than an hour, tap the time of the event to open the Set Time 
    dialog box. 
    Tip:You can also open the Set Time dialog (to select a start 
    time) by making sure no event is selected, and then 
    writing a number on the number side of the Graffiti 
    writing area.
    4. Tap the time columns on the right side of the Set Time dialog to set 
    the Start Time.
    5. Tap the End Time box, and then tap the time columns to set the 
    End Time.
    6. Tap OK.
    7. Tap a blank area of the screen to deselect the event. A vertical line 
    appears next to the time, indicating the duration of the event.
    Tap the 
    time of an 
    event
    Start Time 
    highlightedTap to scroll to 
    earlier hours
    Tap to scroll to 
    later hours
    Tap to change 
    hours
    Tap to change 
    minutes 
    						
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