Panasonic Digital Imaging Systems DP-2310/3010/3510/4510/6010 Operating Instructions

							Confidential Mailbox
61
Sending a Confidential Document to a Remote Stations Mailbox
Facsimile
Features
5
Dial by any one of the following methods:
• Manual Number Dialing, press   after each station is entered (up to 70
stations) 
• Address Book Dialing
(up to 200 stations)
Ex:
6
7
If necessary, inform the receiving person and tell them the Confidential Code.
OK
PANASONIC 
						

							Confidential Mailbox
62
After you have been informed that someone has transmitted a confidential document to a remote stations
mailbox, you can poll the confidential document from the remote station by following the procedure below.
Make sure that the FAX/EMAIL lamp is ON.  If not, press   to select the FAX/EMAIL mode.
NOTE1. The confidential file will be erased automatically at the center station after being polled.
Polling a Confidential Document from a Remote Stations Mailbox
1 
2 
3
Enter a 4-digit Confidential Code and press  .
Ex: and press 
4
Dial by any one of the following methods:
• Manual Number Dialing, press   after each station is entered (up to 70
stations) 
• Address Book Dialing
(up to 200 stations)
Ex:
5
MODE SETTINGPOLLING/ADV.COMM.
BASIC MENU
POLLING POLLED
MAILBOX
SUB ADDRESS TRANSMIT
PRINT OUT
STDFINE
TEXT/PHOTO
MEMORY XMTADDRESS BOOK
S-FINE 600dpi
LIGHTER DARKER
TEXT PHOTO DEFERRED
COMM.POLLING/
ADV.COMM.SELECT
MODEEDIT FILE
MODE
Polling/Advanced Comm
Select A Function
LAN RELAY XMT
MAILBOXPOLLINGConfidential Polling
Enter Password
4-digit
         _
OK
2233OK
Conf. Poll      STN(s):000
Enter Station(s)
AFRICA
ASIA AMERICA
ANTARTICA
APOLLO
BERLIN
BRAZIL
OK
PANASONIC 
						

							Confidential Mailbox
63
Facsimile
Features
No special setting is required, your machine comes with this feature ready to use.  Your machine receives a
confidential fax the same way it receives a normal fax message.  When receiving the confidential fax, the
display shows the following message (CONF. RCV REPORT) and prints out the Confidential Receive
Report.
Sample CONF. RCV Report
Explanation of Contents
NOTE1. If your machine receives two confidential faxes with same confidential code, both documents
are stored together in the same confidential mailbox.
2. Up to 20 Mailbox files can be stored in memory.  So, you can receive the confidential fax using
20 different confidential codes. 
3. If the memory overflows, the machine will stop receiving and release the line.
4. You can verify whether the unit has received a confidential fax by printing out the File List.
(See page 65)
Receiving a Confidential Document to Your Machines Mailbox
*************** -CONF. RCV REPORT- **************** DATE MMM-dd-yyyy ***** TIME 15:00 ********
             ** NOTICE OF CONFIDENTIAL DOCUMENT HELD **
  (1)          (2)                         (3)                   (4)
  FILE NO.     RECEIVED FROM               PAGES                 TIME RECEIVED
     040       PANAFAX                      001                  MMM-dd 15:00
                                                         -PANASONIC                -
************************************ -HEAD OFFICE     - ***** -        201 555 1212- *********
(1) File number : 001 to 999
(2) Received remote stations ID : Character ID or Numeric ID
(3) Number of pages received
(4) Received date and time 
						

							Confidential Mailbox
64
Use the following procedure to store a document in a confidential mailbox in your machine.  Once the
confidential document is stored in your machine, it can be polled by another machine.
Make sure that the FAX/EMAIL lamp is ON.  If not, press   to select the FAX/EMAIL mode.
NOTE1. The confidential file will be erased automatically after being polled.
If you wish to retain the confidential file even after being polled, change the setting of Fax
Parameter No. 42 (CONF. POLLED FILE SAVE) to Valid.
Storing a Confidential Document in Your Machines Mailbox
1a
Place original(s) face up on the ADF.
or
1b
Place a book or an original face down on the Platen Glass.
2 
3 
4
Enter a 4-digit Confidential Code and press  .
Ex: and press 
5
The document(s) will be stored into memory.
If necessary, inform the receiving party of the confidential document and tell
them the confidential code needed to poll the document.
MODE SETTINGPOLLING/ADV.COMM.
BASIC MENU
POLLING POLLED
MAILBOX
SUB ADDRESS TRANSMIT
PRINT OUT
STDFINE
TEXT/PHOTO
MEMORY XMTADDRESS BOOK
S-FINE 600dpi
LIGHTER DARKER
TEXT PHOTO DEFERRED
COMM.POLLING/
ADV.COMM.SELECT
MODEEDIT FILE
MODE
Polling/Advanced Comm
Select A Function
LAN RELAY XMT
MAILBOXPOLLEDConfidential Polled
Enter Password
4-digit
         _
OK
2233OK 
						

							Confidential Mailbox
65
Facsimile
Features
After you have been notified that someone has transmitted a confidential document to your machines
mailbox, use the following procedure to print out the confidential document.
Make sure that the FAX/EMAIL lamp is ON.  If not, press   to select the FAX/EMAIL mode.
NOTE1. The confidential file will be erased automatically after being printed out even if the setting of
Fax Parameter No. 42 (CONF. POLLED FILE SAVE) is changed to Valid.
Printing Out a Confidential Document from Your Machines Mailbox
1 
2 
3
Enter the Confidential Code of the document you want to print and then press
.
Ex: and press 
4
The machine will print out the confidential documents.
MODE SETTINGPOLLING/ADV.COMM.
BASIC MENU
POLLING POLLED
MAILBOX
SUB ADDRESS TRANSMIT
PRINT OUT
STDFINE
TEXT/PHOTO
MEMORY XMTADDRESS BOOK
S-FINE 600dpi
LIGHTER DARKER
TEXT PHOTO DEFERRED
COMM.POLLING/
ADV.COMM.SELECT
MODEEDIT FILE
MODE
Polling/Advanced Comm
Select A Function
LAN RELAY XMT
MAILBOXPRINT FILE
Print Conf. File
Enter Password
4-digit
        
         _     
OK
2233OK 
						

							Confidential Mailbox
66
If your memory becomes full, or you just want to clean out your confidential documents, you may delete one
or more confidential faxes stored in your machine by using the following procedure.
There are two types of confidential file deletions, one is to delete the file individually by its Confidential
Code, and the other is to delete all confidential files in memory.
To delete a file using Confidential Code
Make sure that the FAX/EMAIL lamp is ON.  If not, press   to select the FAX/EMAIL mode.
Deleting a Confidential Document Stored in Your Machines Mailbox
1 
2 
3
Enter a 4-digit Confidential Code and press  .
Ex: and press 
MODE SETTINGPOLLING/ADV.COMM.
BASIC MENU
POLLING POLLED
MAILBOX
SUB ADDRESS TRANSMIT
PRINT OUT
STDFINE
TEXT/PHOTO
MEMORY XMTADDRESS BOOK
S-FINE 600dpi
LIGHTER DARKER
TEXT PHOTO DEFERRED
COMM.POLLING/
ADV.COMM.SELECT
MODEEDIT FILE
MODE
Polling/Advanced Comm
Select A Function
LAN RELAY XMT
MAILBOXDELETE FILE
Delete Conf. File
Enter Password
4-digit
        
         _     
OK
2233OK 
						

							Confidential Mailbox
67
Deleting a Confidential Document Stored in Your Machines Mailbox
Facsimile
Features
To delete all confidential files in memory
Make sure that the FAX/EMAIL lamp is ON.  If not, press   to select the FAX/EMAIL mode.
1 
2 
3
4
MODE SETTINGPOLLING/ADV.COMM.
BASIC MENU
POLLING POLLED
MAILBOX
SUB ADDRESS TRANSMIT
PRINT OUT
STDFINE
TEXT/PHOTO
MEMORY XMTADDRESS BOOK
S-FINE 600dpi
LIGHTER DARKER
TEXT PHOTO DEFERRED
COMM.POLLING/
ADV.COMM.SELECT
MODEEDIT FILE
MODE
Polling/Advanced Comm
Select A Function
LAN RELAY XMT
MAILBOXDELETE FILE
Delete Conf. File
Enter Password
4-digit
OK
   Delete All Files?
YESNO
YES 
						

							68
Sub-Addressing
The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the
desired recipient(s) when used in combination with the Networking version of HydraFax/LaserFAX software.
This function conforms to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub-
Address.
Compatibility with Other Machines
Sub-Addressing Transmission Methods
Setting of Routing, Forwarding or Relaying
NOTE1. HydraFax and LaserFAX are trademarks of Wordcraft International Ltd.
2. UF-788 with PC Interface Option or the Option ROM installed.
General Description
• Sub-Addressing Transmission: D350F/DF-1100/DP-135FP/150FP/150FX/1810F/2000/2310/2500/3000/3010/3510/
4510/6010/DX-600/800/1000/2000/FP-D250F/UF-332/333/342/344/490/550/590/560/
585/595/770/788/790/880/885/890/895/990 (see note 2)
• Sub-Addressing Reception: DX-1000/2000/600/800 and DF-1100/UF-342/344/550/560/585/595/770/788/880 with 
PC Interface using the Networking version of HydraFax/LaserFAX software.
You can send a document with Sub-Address information to the desired recipient by the following methods.
• By registering the Sub-Address information into the Address Book stations.
• By specifying the Sub-Address information in the Manual Dialing Mode.
You can customize the Automatic Routing to any combination of LAN (Local Area Network), PSTN (Public Switched
Telephone Network) or PBX Extension with HydraFax/LaserFAX Routing Table (please refer to the HydraFax/LaserFAX
User Manual).
PSTN
Network
BobDaveJohn
Example of a Network
Document with SUB
e.g.
Dial :    2013331234
SUB=004
Document with SUB
e.g.
Dial:     2013331234
SUB=003
aaa
bbb
RJ11C
Extension Network
PBX
Tel No.
-
-
201-333-1234
LaserFaxG3 fax G3 fax
aaa
bbb Automatic Routing Table of LaserFax
SUB
001
002
003
004
005
006Destination
John
Dave
Bob
1000
1001
9-2126667777
LAN Network Ext. No.
1000
1001
1002 
						

							Sub-Addressing
69
Facsimile
Features
Setting the Sub-Address into a Address Book Number
1
 
2 
3
Enter the telephone number, press   then enter the Sub-address.
(Up to 20 digits)
(Up to 36 digits including telephone number, pauses, spaces, FLASH and Sub-
address)
Ex:Telephone number = 5551234, Sub-address =2762
Enter as:
Function Mode
Select A Function
GENERAL SETTINGS
FAX/EMAIL SETTINGSCOPIER SETTINGS
PRINTER SETTINGS
SCANNER SETTINGS
FAX/EMAIL SETTINGS00 Address Book
01 Add Telephone Number
Add Telephone Number
Enter Number
_
SUB-ADDR
5551234SUB-ADDR2762
Add Telephone Number
Enter Number
5551234s2762_ 
						

							Sub-Addressing
70
Setting the Sub-Address into a Address Book Number
NOTE1.  separates the Sub-address from the Telephone number and is indicated by an
s in the display.
4
And then continue to enter the station name, key name and favorite key
setting.
5
OK
Add Telephone Number
Enter Name
_
SUB-ADDR