Panasonic Kx Fpg381 Plain Paper Fax Operating Instructions

							2. Preparation
29
For Fax Advantage assistance, call 1-800-435-7329.
Initial Programming
2.12 Date and time
Date and time can be set using either the 
handset or the base unit.
2.12.1 Using the handset
Make sure the base unit and the handset are 
not being used.
1Press {CONF/FUNCTION}.
2Scroll to “Date and time” by pressing {v} 
or {e}.
3Press {>}.
LThe cursor (|) will appear on the display.
4Enter the 4-digit year, and 2 digits each for 
the month and day (8 digits in all).
Example: 2003 August 10
Press {2}{0}{0}{3}, then {0}{8} {1}{0}.
5Enter the current 4-digit hour/minute. Press 
{*} to select “AM” or “PM”.
Example: 10:15 PM (12 hour clock entry)
1.Press {1}{0}{1}{5}.2.Press {*} repeatedly to display “PM”.
6Press the right soft key ({SAVE}).
LIf 3 beeps sound, the setting is not 
correct. Start again from step 4.
7Press {OFF} to exit the program.
To check the date and time
Repeat steps 1 to 3.
LThe date and time will be displayed. When 
finished, press {OFF}.
2.12.2 Using the base unit
1Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
SETDATE&TIME
PRESS SET
3Press {SET}.
LThe cursor (|) will appear on the display.
M:|
01/D:01/Y:03
TIME: 12:00AM
4Enter 2 digits each for month, day and year.
Example: August 10, 2003
Press {0}{8} {1}{0} {0}{3}.
M:08/D:10/Y:03
TIME:|
12:00AM
5Enter the current 4-digit hour/minute. Press 
{*} to select “AM” or “PM”.
{CONF/FUNCTION}
{OFF} {>}{e}{v}
{SAVE}
{SET}{MENU}
{}
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							2. Preparation
30
For Fax Advantage assistance, call 1-800-435-7329. Example: 10:15 PM (12 hour clock entry)
1.Press {1}{0} {1}{5}.
M:|
08/D:10/Y:03
TIME: 10:15AM
2.Press {*} repeatedly to display “PM”.
M:|
08/D:10/Y:03
TIME: 10:15PM
6Press {SET}.
LThe next feature will be displayed.
LIf 3 beeps sound, the setting is not 
correct. Start again from step 4.
7Press {MENU} to exit the program.
Note:
LThe date and time will be printed on each 
page transmitted from your unit.
LThe accuracy of the clock is approximately 
±60 seconds a month.
To correct a mistake
Press {} to move the cursor to the 
incorrect number, and make the correction.
For Caller ID service users (page 40)
LCaller ID will reset the clock after the first ring 
if the adjusted time is incorrect.
LIf the time has not previously been set, Caller 
ID will not adjust the clock.
LCaller ID will automatically adjust the clock 
for daylight saving time.
2.13 Your logo
The logo can be your company, division or name.
1Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
YOUR LOGO
PRESS SET
3Press {SET}.
LThe cursor (|) will appear on the display.
LOGO=|
4Enter up to 30 characters for your logo. See 
the character table on page 30 for details.
5Press {SET}.
LThe next feature will be displayed.
6Press {MENU} to exit the program.
Note:
LYour logo will be printed on each page 
transmitted from your unit.
To select characters with the dialing button
ButtonsCharacters
{1}#&’()@,–.
/1
{2}abc ABC2
{3}def DEF3
{4}ghi GHI 4
{5}jklJKL5
{SET}{MENU} {STOP}
{}{A}{B}
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							2. Preparation
31
For Fax Advantage assistance, call 1-800-435-7329. Note:
LTo enter another character located on the 
same dialing button, press {>} to move the 
cursor to the next space.
To enter your logo
Example:“BILL”
1.Press {2} 5 times.
LOGO=|
B
2.Press {4} 6 times.
LOGO=B|
I
3.Press {5} 6 times.
LOGO=BI|
L
4.Press {>} to move the cursor to the next 
space and press {5} 6 times.
LOGO=BIL| L
To correct a mistake
1.Press {} to move the cursor to the 
incorrect character.
2.Press {STOP}.
LTo erase all of the digits, press and hold 
{STOP}.
3.Enter the correct character.
To select characters using {A} or {B}
Instead of pressing the dialing buttons, you can 
select characters using {A} or {B}.
1.Press {A} or {B} repeatedly to display the 
desired character.
2.Press {>} to move the cursor to the next 
space.
LThe character displayed is selected.
3.Return to step 1 to enter the next character.
Display order of characters
{6}mn o MN O 6
{7}pqr s PQRS7
{8}tuvTUV8
{9}wx y z WX YZ 9
{0}0 (Space)
{STOP}Delete button
ButtonsCharacters
Capital 
alphabetNumber
Symbol: Pressing {A}
: Pressing {B}
Lower-case 
alphabet
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							2. Preparation
32
For Fax Advantage assistance, call 1-800-435-7329.
2.14 Your fax number
1Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2Press {} repeatedly to display the 
following.
YOUR FAX NO.
PRESS SET
3Press {SET}.
LThe cursor (|) will appear on the display.
NO.=|
4Enter up to 20 digits for your fax number.
Example:NO.=1234567|
5Press {SET}.
LThe next feature will be displayed.
6Press {MENU} to exit the program.
Note:
LYour fax number will be printed on each page 
transmitted from your unit.
LThe {*} button enters a “+” and the {#} 
button enters a space.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
To correct a mistake
1.Press {} to move the cursor to the 
incorrect number.
2.Press {STOP}.
LTo erase all of the digits, press and hold 
{STOP}.
3.Enter the correct number.
Option
2.15 Registration of 
additional handsets
You can expand this unit by adding up to 7 
additional handsets. A maximum of 8 handsets 
can be registered at the base unit. Generally a 
maximum of 3 extensions can operate at a time.
If 3 other extensions are in use, such as 
conducting an external/internal call, you may not 
be able to use your unit.
The included handset is pre-registered and is 
assigned the extension number 1, indicated 
by “[1]” shown on the display. You do not 
need to register this handset.
If you purchase additional handsets (page 9), 
you must register each of them at the base unit. 
Only one handset can be registered at a time. A 
handset will be assigned an extension number 
when registered.
When registering a handset make sure the 
base unit and the other handsets are not 
{MENU}
{}{STOP}
{SET}
Up to 7 additional handsets can be added.
L Model shown is KX-TGA270S.
+
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							2. Preparation
33
For Fax Advantage assistance, call 1-800-435-7329. being used. Registration must be completed 
within 1 minute.
The handset display shows the instructions as 
follows.
1Base unit:
Press {MUTE}.
2Handset:
1.Press the right soft key ({OK}).
2.Wait until a long beep sounds and the 
display shows the registered number. 
The registration will be complete.
LThe registered number “[1]” to “[8]” 
will be shown on the top right of the 
display.Example: Extension number 2
Note:
LTo stop registration, press {OFF} on the 
handset and press {MUTE} on the base unit.
LTo cancel a handset registration, see page 
77.
LTo re-register a handset to a different base 
unit of the same model, see page 77.
LThe maximum number of extensions that can 
be used at once may decrease, depending 
on the state of usage, such as using the 
reception booster mode (page 34), or when 
the answering machine is taking a call.
{MUTE}
{OFF} {OK}
OK
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							3. Telephone
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3 Telep hone Mak in g a nd Answering Calls
3.1 Making phone calls
3.1.1 Using the handset
1Lift the handset and press {TA L K}.
2Dial the telephone number.
3When finished talking, press {OFF} or place 
the handset on the charger.
Note:
LTo use the “PRIVACY” (call privacy) feature 
using the soft key (page 10), see page 48.
LTo use the “MUTE” and reception booster 
features, see the following.
To mute your conversation
You can mute your conversation during a call so 
the other party cannot hear you. When the call is 
muted, you will be able to hear the other party.
Press the right soft key ({MUTE}) (page 10).
L“MUTE” will flash.
LTo release the mute, press the right soft key 
({MUTE}).
LWhen you switch between the receiver and 
speaker, the mute will be released.
Reception booster feature
This feature allows the handset to improve the 
sound quality when using it in an area with 
interference.
Press {
						

							3. Telephone
35
2.Press {v} or {e} repeatedly to select the 
number.
LYou can also scroll through the list by 
pressing {PAUSE/REDIAL}.
LTo delete the displayed number, press 
{HOLD/CLEAR}.
LTo exit the list, press {OFF}.
3.Press {TA L K} or {SP-PHONE}.
3.1.2 Using the base unit
1Press {DIGITAL SP-PHONE}.
2Dial the telephone number.
LWhen the other party answers, talk into 
the microphone.
3When finished talking, press {DIGITAL SP-
PHONE}.
To mute your conversation
You can mute your conversation during a call so 
the other party cannot hear you. When the call is 
muted, you will be able to hear the other party.
Press {MUTE}.L“SP-PHONE MUTE” will be displayed.
LTo release the mute, press {MUTE}.
To put a call on hold
Press {HOLD}.
L“HOLD” will be displayed.
LTo release the hold, press {DIGITAL SP-
PHONE} on the base unit or press {TA L K} or 
{SP-PHONE} on the handset.
LIf you do not press a button for more than 6 
minutes, a beep will sound every 30 seconds. 
After 4 additional minutes on hold, the line 
will be disconnected.
To redial the last number dialed from the 
base unit
Press {DIGITAL SP-PHONE}, then press 
{REDIAL/PAUSE}.
3.2 Answering phone calls
3.2.1 Using the handset
1Lift the handset and press {TA L K}.
LYou can also answer a call by pressing 
any dialing button {0} to {9}, {*}, or {#} 
(Any key talk feature).
2When finished talking, press {OFF} or place 
the handset on the charger.
Answering phone calls hands-free
1.Lift the handset and press {SP-PHONE}, 
and talk into the microphone.
2.When finished talking, press {OFF} or place 
the handset on the charger.
Auto talk feature (Handset)
This feature allows you to answer a call by simply 
lifting the handset off the charger, without 
pressing {TA L K} or {SP-PHONE}. The default  Speakerphone operation
LAdjust the base unit speaker volume using 
{A} or {B}.
LTalk alternately with the caller in a quiet 
room.
LIf the other party has difficulty hearing you, 
press {B} to decrease the speaker 
volume.
LIf the other party’s voice from the speaker 
cuts in/out during a conversation, press 
{B} to decrease the speaker volume.
{DIGITAL SP-PHONE}
{REDIAL/PAUSE} {A}{B}
{HOLD}
{MUTE}
{TALK}
{SP-PHONE}
{OFF}
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							3. Telephone
36
setting is OFF. To activate this feature, see page 
74.
3.2.2 Using the base unit
1Press {DIGITAL SP-PHONE} and talk into 
the microphone.
2When finished talking, press {DIGITAL SP-
PHONE}.
Automatic Dialing
3.3 Storing names and 
telephone numbers into 
the navigator directory
You can make a call or send a fax to a person 
stored in the directory by selecting an item 
shown on the display. The base unit and handset 
each have their own individual directories, up to 
50 names and phone numbers each, and you 
can copy directory items from one extension to 
another (page 39). When the system has 
additional handsets (page 32), each handset 
can have its own directory. To use a directory, 
first store the items, then see page 37 to make a 
phone call.
3.3.1 Using the handset
Make sure the handset is not being used.
1Press {CONF/FUNCTION}.
2Press {>} at “Save directory”.
3Enter up to 16 characters for a name. See 
the character table on page 36 for details.
4Press {v}.
5Enter up to 22 digits for the telephone 
number.
6Press {v}.
7Press the right soft key ({SAVE}).
LTo program other items, repeat steps 2 to 
7.
8Press {OFF}.
To select characters with the dialing button
{DIGITAL SP-PHONE}
ButtonsCharacters
{1}#&’()@,–.
/1
{2}abc ABC2
{3}def DEF3
{4}ghi GHI 4
{5}jklJKL5
{6}mnoMNO6
{7}pqr s PQRS7
{8}tuvTUV8
{9}wxyzWXYZ9
{CONF/FUNCTION}
{OFF} {}{v} {SAVE}
{HOLD/CLEAR}
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							3. Telephone
37
Note:
LTo enter another character located on the 
same dialing button, press {>} to move the 
cursor to the next space.
To correct a mistake
1.Press {} to move the cursor to the 
incorrect character/number.
2.Press {HOLD/CLEAR}.
LTo erase all of the digits, press and hold 
{HOLD/CLEAR}.
3.Enter the correct character/number.
3.3.2 Using the base unit
LYou can also send faxes using the navigator 
directory (page 51).
1Press {MENU} repeatedly to display 
“DIRECTORY SET”.
2Press {*}.
DIRECTORY
1ITEM
3Enter up to 16 characters for a name (see 
page 30 for instructions).
4Press {SET}.
5Enter up to 22 digits for the telephone 
number.
6Press {SET}.
LTo program other items, repeat steps 3 to 
6.
7Press {MENU}.
Helpful hints:
LFor your convenience, HELP-FAX (1-800-
435-7329) has been stored in the base unit directory. If you cannot solve a problem, call 
this number from the base unit (page 38). If 
not needed, you can erase it (page 38).
LYou can confirm the stored items by printing 
the telephone number list (page 93).
Note:
LIf “SPACE= 5 DIRS.” is displayed only 5 
more items can be stored.
To correct a mistake
1.Press {} to move the cursor to the 
incorrect character/number.
2.Press {STOP}.
LTo erase all of the digits, press and hold 
{STOP}.
3.Enter the correct character/number.
3.4 Making a phone call 
using the navigator 
directory
Before using this feature, program the desired 
names and telephone numbers into the 
navigator directory (page 36, 37).
LKeep the front cover page open for button 
locations.
3.4.1 Using the handset
Make sure the handset is not being used.
1Press {}.
2Press {v} or {e} repeatedly to display the 
desired item.
3Press {TA L K} or {SP-PHONE}.
LThe unit will start dialing automatically.
To search for a name by initial
Example:“LISA”
1.Press {}.
2.Press {v} or {e} to initiate the directory.
3.Press {5} repeatedly to display any name 
with the initial “L” (see the character table, 
page 36).
LTo search for symbols (not letters or 
numbers), press {1}.
4.Press {v} repeatedly to display “LISA”.
LTo stop the search, press {OFF}.
LTo dial the displayed number, press 
{TA L K} or {SP-PHONE}. {0}0 (Space)
{HOLD/
CLEAR}Delete button
ButtonsCharacters
{MENU}
{}{STOP}
{SET}
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							3. Telephone
38
3.4.2 Using the base unit
1Press {}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {DIGITAL SP-PHONE}.
LThe unit will start dialing automatically.
To search for a name by initial
Example:“LISA”
1.Press {}.
2.Press {A} or {B} to initiate the directory.
3.Press {5} repeatedly to display any name 
with the initial “L” (see the character table, 
page 30).
LTo search for symbols (not letters or 
numbers), press {1}.
4.Press {B} repeatedly to display “LISA”.
LTo stop the search, press {STOP}.
LTo dial the displayed number, press 
{DIGITAL SP-PHONE}.
3.5 Editing a stored item
LKeep the front cover page open for button 
locations.
3.5.1 Using the handset
Make sure the handset is not being used.
1Press {}.
2Press {v} or {e} repeatedly to display the 
desired item.
3Press the right soft key ({EDIT}).
LIf you do not need to edit the name, skip 
to step 5.
4Edit the name. For further details, see the 
storing procedure on page 36.
5Press {v}.
LIf you do not need to edit the telephone 
number, skip to step 7.
6Edit the telephone number. For further 
details, see the storing procedure on page 
36.
7Press {v}.
8Press the right soft key ({SAVE}).
9Press {OFF}.
3.5.2 Using the base unit
1Press {}.
2Press {A} or {B} repeatedly to display the 
desired item.
3Press {MENU}.
4Press {*}.
LIf you do not need to edit the name, skip 
to step 6.
5Edit the name. For further details, see the 
storing procedure on page 37.
6Press {SET}.
LIf you do not need to edit the telephone 
number, skip to step 8.
7Edit the telephone number. For further 
details, see the storing procedure on page 
37.
8Press {SET}.
3.6 Erasing a stored item
LKeep the front cover page open for button 
locations.
3.6.1 Using the handset
Make sure the handset is not being used.
1Press {}.
2Press {v} or {e} repeatedly to display the 
desired item.
3Press {HOLD/CLEAR}.
LTo cancel erasing, press {