Panasonic Kx Fpg381 Plain Paper Fax Operating Instructions

							3. Telephone
49
Note:
LIf the room monitor feature of the destination 
unit is OFF, “DENIED” will be displayed and 
busy tone will sound.
3.18 2-way radio 
communication (when the 
system has additional 
handsets)
If you purchase additional handsets (page 9), 
you can use two handsets in 2-way radio mode, 
which allows the two handsets to communicate 
with each other completely independent of the 
base unit. To use this feature, this 2-way radio 
mode must be turned ON for both handsets. 
Once the mode is ON, the handset can be 
used only to talk in 2-way radio mode, and 
the following features cannot be used:
–Making/answering external and internal 
calls
–Searching caller information or the 
directory
–Programming
–Accessing mailboxes to listen to 
messages
–Receiving Caller ID information
After using 2-way radio mode, remember to 
turn the mode OFF, otherwise battery life 
(page 20) will be shortened.
LKeep the front cover page open for button 
locations.
3.18.1 To turn the 2-way radio 
mode ON
Make sure the handset is not being used.
1Press {CONF/FUNCTION}.
2Scroll to “2Way radio mode” by pressing 
{v} or {e}, then press {>}.
3Press {v} or {e} repeatedly to select “On”.
4Press the right soft key ({SAVE}).
LThe display will show “2Way radio 
mode”.
To turn the mode OFF
Place the handset on the charger.
L“2Way radio mode” will disappear and the 
mode will turn OFF.
LYou can also turn OFF the mode as follows:
1.Press {CONF/FUNCTION}.2.Press {v} or {e} repeatedly to select 
“Off”.
3.Press the right soft key ({SAVE}).
3.18.2 To call another handset
Make sure the mode is ON on both your 
handset and the destination handset, and the 
displays show “2Way radio mode”.
1Press {TA L K}, {SP-PHONE} or 
{INTERCOM/TRANSFER}.
2Enter an extension number using a dialing 
button ({1} to {8}).
LThe called handset will ring for 1 minute.
LTo stop calling, press {OFF}.
3When the called party answers, talk into the 
handset.
LYou can switch to the receiver or the 
speaker by pressing {TA L K} or {SP-
PHONE}.
4To end the conversation, press {OFF}.
To adjust the ringer volume for 2-way radio 
mode (high/medium/low/off)
While the handset is not in use, press {v} or 
{e}.
LTo turn the ringer OFF, press {v} repeatedly 
until “Off” is displayed. “Ringer off” will 
be displayed.
3.18.3 To answer a call
1Press {TA L K}, {SP-PHONE} or 
{INTERCOM/TRANSFER} to answer the 
call.
2To end the conversation, press {OFF}.
0519_FPG381.book  Page 49  Monday, May 19, 2003  6:46 PM 
						

							4. Fax
50
4Fax Sen ding Faxe s
4.1 Sending a fax manually
1Adjust the width of the document guides (1) 
to the size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN (2) until a single beep is heard and 
the unit grasps the document.
3If necessary, press {A} or {B} repeatedly to 
select the desired resolution.
4Press {DIGITAL SP-PHONE}.
5Dial the fax number.
6When a fax tone is heard:
Press {FA X / S TA R T}.
When the other party answers your call:
Ask them to press their start button. When 
the fax tone is heard, press {FAX/START}.
To select the resolution
Select the desired resolution according to the 
type of document.
–“STANDARD”: For printed or typewritten 
originals with normal-sized characters.
–“FINE”: For originals with small printing.
–“SUPER FINE”: For originals with very small 
printing. This setting only works with other 
compatible fax machines.–“PHOTO”: For originals containing 
photographs, shaded drawings, etc.
LUsing the “FINE”, “SUPER FINE” and 
“PHOTO” settings will increase transmission 
time.
LIf the resolution setting is changed during 
feeding, it will be effective from the next page.
To redial the last number
1.Press {REDIAL/PAUSE}.
2.Press {FA X / S TA R T}.
LIf the line is busy, the unit will automatically 
redial the number up to 2 times.
LTo cancel redialing, press {STOP}.
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add 
the other pages (up to 10 at a time) before the 
last page feeds into the unit.
Pre-dialing a fax number
You can dial the fax number first before inserting 
the document. This is convenient if you need to 
refer to the document for the other party’s fax 
number.
1.Enter the fax number.
2.Insert the document.
3.Press {FA X / S TA R T}.
Sending from memory (Quick scan feature)
You can scan the document into memory before 
sending it. To use this feature, activate feature 
#34 (page 70).
1.Insert the document.
2.Enter the fax number.
3.Press {FA X / S TA R T}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then 
transmit the data. If the document exceeds 
the memory capacity, transmission will be 
canceled and this feature will be turned OFF 
automatically. You must transmit the entire 
document manually.
LThis feature cannot be used if {DIGITAL SP-
PHONE}, {TA L K} or {SP-PHONE} is 
pressed.
To stop transmission
Press {STOP}.
{A}{B}{STOP}
{FAX/START}
{SET}
{REDIAL/PAUSE}
{DIGITAL SP-PHONE}
{HELP}
2
1
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							4. Fax
51
Sending a fax with the voice guide
You can send documents by following the voice 
guide.
1.Press {HELP} 2 times.
2.Press {SET}.
3.Follow the voice guide.
LAfter transmission, the voice guide will turn 
OFF automatically.
Sending report for confirmation
A sending report provides you with a printed 
record of transmission results. To use this 
feature, activate feature #04 (page 68). For an 
explanation of error messages, see page 79.
Journal report
A journal report provides you with a printed 
record of the 30 most recent faxes. To print it 
manually, see page 93. To print it automatically 
after every 30 new fax communications, activate 
feature #22 (page 69). For an explanation of 
error messages, see page 79.
4.2 Documents you can 
send
Minimum document size
Maximum document sizeEffective scanning area
LShaded area (1) will be scanned.
Document weight
LSingle sheet:
45 g/m
2 to 90 g/m2 (12 lb. to 24 lb.)
LMultiple sheets:
60 g/m
2 to 80 g/m2 (16 lb. to 21 lb.)
Note:
LRemove clips, staples or other fasteners.
LDo not send the following types of 
documents: (Use copies for fax 
transmission.)
–Chemically treated paper such as carbon 
or carbonless duplicating paper
–Electrostatically charged paper
–Badly curled, creased or torn paper
–Paper with a coated surface
–Paper with a faint image
–Paper with printing on the opposite side 
that can be seen through the other side, 
such as newsprint
LCheck that ink, paste or correction fluid has 
dried completely.
LTo transmit a document with a width of less 
than 210 mm (8
1/4), we recommend using a 
copy machine to copy the original document 
onto A4 or letter-sized paper, then 
transmitting the copied document.
4.3 Sending a fax using 
the navigator directory
Before using this feature, program the desired 
names and telephone numbers into directory 
(page 37).
LKeep the front cover page open for button 
locations.
1Adjust the width of the document guides to 
the size of the document.
128 mm
(5)
128 mm
(5)
600 mm
(23 
5/8) 
216 mm
(8 1/2)
216 mm(8 1/2)
208 mm(8 3/16)
 4 mm  4 mm(5/32)
 2 mm  2 mm
(1/16)
1
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							4. Fax
52
2Insert the document (up to 10 pages) FACE 
DOWN until a single beep is heard and the 
unit grasps the document.
3If necessary, press {A} or {B} repeatedly to 
select the desired resolution (page 50).
4Press {>}.
5Press {A} or {B} repeatedly to display the 
desired item and press {FAX/START}.
Fax auto redial
If the line is busy or if there is no answer, the unit 
will automatically redial the number up to 2 
times.
LTo cancel redialing, press {STOP}.
If your unit does not send a fax
LConfirm that you have entered the number 
correctly, and that the number is a fax 
number.
LConfirm that the other party’s fax machine is 
answering by turning on the connecting tone 
feature (feature #76 on page 72).
4.4 Broadcast 
transmission
By programming items from the directory (page 
37) into the broadcast memory, you can send the 
same document to multiple parties (up to 20). 
Your programmed items will remain in the 
broadcast memory, allowing frequent re-use. 
See page 52 for broadcast transmission 
instructions.
LKeep the front cover page open for button 
locations.
4.4.1 Programming items into 
the broadcast memory
1Press {MENU} repeatedly to display 
“DIRECTORY SET”.
2Press {#}.
LThe number in brackets indicates the 
number of registered items.
3Press {A} or {B} repeatedly to display the 
desired item.
4Press {SET}.
LTo program other items, repeat steps 3 
and 4 (up to 20 items).
5Press {SET}.Note:
LIf you program the wrong item, press {STOP} 
after step 4 to erase the item.
LConfirm the stored items by printing a 
broadcast programming list (page 93).
4.4.2 Adding a new item into the 
broadcast memory
After initial programming, you can add new items 
(up to a combined total of 20).
1Press {}.
2Press {A} or {B} repeatedly to display 
“”.
3Press {MENU}.
4Press {*}.
5Press {A} or {B} repeatedly to display the 
desired item.
6Press {SET}.
LTo add other items, repeat steps 5 and 6 
(up to 20 items).
7Press {STOP} to exit the program.
4.4.3 Erasing a stored item from 
the broadcast memory
1Press {}.
2Press {A} or {B} repeatedly to display 
“”.
3Press {MENU}.
4Press {#}.
5Press {A} or {B} repeatedly to display the 
desired item you want to erase.
LTo cancel erasing, press {STOP}.
6Press {SET}.
7Press {SET} again.
LTo erase other items, repeat steps 5 to 7.
8Press {STOP} to exit the program.
4.4.4 Sending the same 
document to pre-programmed 
parties
1Insert the document FACE DOWN.
2If necessary, press {A} or {B} repeatedly to 
select the desired resolution (page 50).
3Press {>}.
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							4. Fax
53
4Press {A} or {B} repeatedly to display 
“”.
5Press {SET}.
LThe document will be fed into the unit and 
scanned into memory. The unit will then 
transmit the data to each party, calling 
each number sequentially.
LAfter transmission, the stored document 
will be erased automatically, and the unit 
will automatically print a broadcast 
sending report.
Note:
LIf you select “FINE”, “SUPER FINE” or 
“PHOTO” resolution, the number of pages that 
the unit can transmit will decrease.
LIf the document exceeds the memory 
capacity, transmission will be canceled.
LIf a party is busy or does not answer, it will be 
skipped and redialed later up to 2 times.
To send the same document to a one-time 
group of items
You can also select a one-time group of parties 
to send the same document to. After 
transmission, this group will be deleted.
1.Insert the document.
2.Press {>}.
3.Press {A} or {B} repeatedly to display “”.
4.Press {SET} to start programming the items 
you want to transmit to.
5.Press {A} or {B} repeatedly to display the 
desired item.
6.Press {SET}.
LTo program other items, repeat steps 5 
and 6 (up to 20 items).
7.Press {SET} to start transmission to the 
programmed items.
To cancel broadcast transmission
1.Press {STOP} while the unit displays 
“BROADCASTING”.
LThe display will show “SEND 
CANCELED?”.
2.Press {SET}.
Receiving Faxes
4.5 Receiving a fax 
manually (AUTO ANSWER 
OFF)
4.5.1 Activating TEL mode
Set the fax machine to TEL mode by pressing 
{AUTO ANSWER} repeatedly to display the 
following.
TEL MODE
LThe AUTO ANSWER indicator turns OFF.
{STOP}
{FAX/START}
{DIGITAL SP-PHONE}
OFF
{TALK}
{SP-PHONE}
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							4. Fax
54
How to receive calls/faxes with the base 
unit
1.Press {DIGITAL SP-PHONE} to answer the 
call.
2.When:
–document reception is required,
–a fax calling tone (slow beep) is heard, or
–no sound is heard,
press {FAX/START}.
CONNECTING.....
LThe unit will start fax reception.
LIf you do not answer the call within 15 
rings, the unit will temporarily activate the 
answering machine. The greeting 
message will then be played and the other 
party can then send a fax.
How to receive calls/faxes with the handset
1.Lift the handset and press {TA L K} or {SP-
PHONE} to answer the call.
2.When:
–document reception is required,
–a fax calling tone (slow beep) is heard, or
–no sound is heard,
press {*}{#}{9} (default fax activation 
code) firmly.
LYou can also press {FA X / S TA R T} on the 
base unit.
Note:
LTo receive fax documents using the handset, 
you must set remote fax activation to ON 
(feature #41, page 71) beforehand.
To stop receiving
Press {STOP}.
How to receive faxes with an extension 
telephone
You can receive fax documents using an 
extension telephone.
Important:
LUse a touch tone telephone as the 
extension telephone.
1.When the extension telephone rings, lift the 
handset of the extension telephone.
2.When:
–document reception is required,
–a fax calling tone (slow beep) is heard, or
–no sound is heard,press *#9 (default fax activation code) 
firmly.
3.Replace the handset.
LThe fax machine will start reception.
Note:
LTo receive fax documents using the 
extension telephone, you must set remote fax 
activation to ON (feature #41 on page 71) 
beforehand.
4.6 Receiving a fax 
automatically (AUTO 
ANSWER ON)
4.6.1 Activating TAM/FAX mode
1Set feature #77 to “TAM/FAX” (page 73) 
beforehand.
2Press {AUTO ANSWER} repeatedly to 
display the following.
TAM/FAX MODE
2 RINGS
LThe unit announces “Answer set” and the 
current day and time.
LThe unit will announce the remaining 
recording time if it is less than 5 minutes.
LThe display will show the ring setting in 
TAM/FAX mode. If you wish to change it, 
{SET}{A}{B}
ON
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							4. Fax
55
press {A} or {B} repeatedly to display 
the desired setting, and press {SET}.
LThe AUTO ANSWER indicator turns ON.
LThe remaining time for recording 
messages will be displayed.
Note:
LThe maximum recording time allowed for 
each message can be changed (feature #10 
on page 69, or page 75).
LWhile an incoming call is being recorded, you 
can monitor it through the speaker. If this 
feature is not required, set feature #67 to 
OFF (page 72).
LIf the unit announces “Memory full” and “ALL 
MAILBOX FULL” is displayed on the base 
unit, erase unnecessary messages (page 63, 
65).
How to receive calls
When receiving calls, the unit works as a fax 
and/or answering machine.
LIf the call is a phone call, the unit will record a 
voice message automatically.
LIf a fax calling tone is detected, the unit will 
receive a fax automatically.
Receiving a voice message and fax 
document in one call
The caller can leave a voice message and send 
a fax document during the same call. Inform the 
caller of the following procedure beforehand.
1.The caller calls your unit.
LThe answering machine will answer the 
call.
2.The caller can leave a message after the 
greeting message.
3.The caller presses *9.
LThe unit will activate the fax function.
4.The caller presses the start button to send a 
document.
Changing the ring setting in TAM/FAX 
mode
You can select from “2” (default), “3”, “4”, “5”, “6”, 
“7” or “TOLL SAVER”. This setting can be 
changed by feature #06 on page 69, or page 75.
–“TOLL SAVER”: When you call the unit from a 
remote location to listen to new messages 
(page 66), the number of times the unit rings 
will tell you if there are any new voice 
messages. The unit will answer on the 2nd 
ring when there is at least one new recorded 
message. The unit will answer on the 4th ring 
when there are no new recorded messages. 
If you do not want to listen to old messages, hang up when you hear the 3rd ring, because 
it indicates there are no new messages. You 
will not pay for the call.
Note:
LIf you set to “5”, “6” or “7”, receiving faxes 
may not be possible.
4.6.2 Activating FAX ONLY mode
1Set feature #77 to “FAX ONLY” (page 73) 
beforehand.
2Press {AUTO ANSWER} repeatedly to 
display the following.
FAXONLYMODE
3 RINGS
LThe display will show the ring setting in 
FAX ONLY mode. If you wish to change it, 
press {A} or {B} repeatedly to display 
the desired setting, and press {SET}.
LThe AUTO ANSWER indicator turns ON.
How to receive calls
When receiving calls, the unit will automatically 
answer all calls and only receive fax documents.
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							5. Distinctive Ring
56
5 Distinctive Ring Distinctive Ring
5.1 Distinctive Ring 
service from your phone 
company
This service is convenient if you wish to have a 
different number for your fax machine and 
telephone, even when you use them on a single 
telephone line.
Distinctive Ring is a service offered by your local 
telephone company which allows you to use 
several telephone numbers on one telephone 
line. When a call is made to one of your phone 
numbers, the telephone company sends a ring 
pattern to your telephone line to indicate which 
number the call is intended for. By setting up this 
unit for Distinctive Ring, you can make the fax 
machine automatically start fax reception when 
a call comes to the fax number.
To use this service, you must subscribe to 
the Distinctive Ring service offered by your 
local telephone company.
5.2 Using two or more 
phone numbers on a 
single telephone line
5.2.1 Activating the Distinctive 
Ring feature
1Press {MENU}.
2Press {#}, then {3}{1}.
3Press {A} or {B} repeatedly to select “ON”.
4Press {SET}.
5Press {MENU}.
How to receive calls
If the incoming call is for the fax number, the fax 
machine will ring with the assigned ring pattern 
and automatically start fax reception.
If the incoming call is for the phone number:
–the fax machine will keep on ringing in TEL 
mode.
–the fax machine will record a voice message 
in TAM/FAX mode.
–fax communication will be attempted in FAX 
ONLY mode.
5.3 Using three or more 
phone numbers on a 
single telephone line
You may wish to use three or more phone 
numbers for a single telephone line to distinguish 
which number the call was addressed to. A 
different ring pattern must be assigned for each 
number.
Example: Using three phone numbers
To use one phone number for the fax, program 
the ring pattern assigned for the fax in feature 
#32 (page 57). In the example, the ring pattern 
assigned for fax is a triple ring, so you should 
program “C” (triple ring).
{SET}{MENU}
{A}{B}
Telephone 
numberRing patternUse
012 1234 Standard 
ringPersonal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSettings in 
feature #32
Standard ring (one long ring) A
Double ring (two short rings) B
Triple ring (short-long-short 
rings) C
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
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							5. Distinctive Ring
57
5.4 Programming the ring 
pattern assigned for fax
LKeep the front cover page open for button 
locations.
1Set feature #31 to “ON” (page 56).
2Press {MENU}.
3Press {#}, then {3}{2}.
4Press {A} or {B} repeatedly to select the 
ring pattern assigned for fax.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short-rings)
D: Other triple ring (short-short-long rings)
B–D (default setting): For the ring pattern of 
B, C and D
5Press {SET}.
6Press {MENU}. Other triple ring (short-short-
long rings) D
Ring patternSettings in 
feature #32
1st ring 2nd ring
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							6. Copy
58
6 Copy Copying
6.1 Making a copy
1Adjust the width of the document guides (1) 
to the size of the document.
2Insert the document (up to 10 pages) FACE 
DOWN (2) until a single beep is heard and 
the unit grasps the document.
3If necessary, press {A} or {B} repeatedly to 
select the desired resolution.
4Press {COPY}.
LIf necessary, enter the number of copies 
(up to 30).
5Press {START}.
LThe unit will start copying.
Note:
LAny transmittable document can be copied 
(page 51).
To select the resolution
Select the desired resolution according to the 
type of document.
–“FINE”: For printed or typewritten originals 
with small printing.
–“SUPER FINE”: For originals with very small 
printing.
–“PHOTO”: For originals containing 
photographs, shaded drawings, etc.
LIf you select “STANDARD”, copying will be 
done using “FINE” mode.
Quick scan feature
This feature is helpful when you want to copy a 
document, but do not want to wait for the unit to 
print the copy because you need the document 
for other uses. The unit can scan a document 
into memory, release the original document, then 
print the copy. To use this feature, activate 
feature #34 (page 70).
LThe document will be fed into the unit and 
scanned into memory. The unit will then print 
the data.
If the document exceeds the memory 
capacity, copying of the exceeded document 
will be canceled and this feature will be 
turned OFF automatically.
To stop copying
Press {STOP}.
6.1.1 More copying features
To enlarge a document
1.Press {>} after step 4 on page 58.
2.Press {A} repeatedly to select “150%” or 
“200%”.
3.Press {START}.
LThe unit will enlarge the center of the 
upper part of the document. To make an 
enlarged copy of the bottom of the 
document, turn the document around, 
and then make a copy.
To reduce a document
1.Press {>} after step 4 on page 58.
2.Press {B} repeatedly to select “92%”, “86%” 
or “72%”.
3.Press {START}.
{START}
{>}{A}{B}
{STOP}
{COPY}
2
1
Example: 150% enlarged copy
AB
CDAB
CD
Original document
Enlarged copy
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