Panasonic Kx Ncp500/1000, Kx Tde100/200, Kx Tde600 Operating Manual

							•
The hotel operator must be using a 6-line display PT to use the Room Status Control features.
•While in Room Status Control mode:
a.The hotel operator’s extension can only check extensions in/out and ready/not ready. All
other operations will be ignored.
b. The light of each DSS button shows the room status of the corresponding extension as
follows:
Off: Checked-out and Ready
Flashing Red : Checked-out and Not Ready
Red on: Checked-in
[Light Pattern Example: Checked-in Mode] c.
The lights of other buttons may not show their normal display.
d. The hotel operator’

s extension is considered to be busy. Callers to that extension will
hear a busy tone.
To check in a guest Document Version  2013-05  
Operating Manual 121 1.3.60 Room Status Control Room1230 
DSS button
Room1231
Room1232 
Room1233
Room1234
Rooms 1230 and 1234
are currently in
checked-in status.
Check-in button
Check-out button
Cleaned-up button Press Check-in. Dial extension number and then press 
ENTER, or press desired DSS.
OR
extension no.
(DSS)
While on-hookENTER
Press YES. Press EXIT
or Check-in to finish.
EXIT
OR
(Check-in)
(Check-in)
6-Line Display PT
     Room: 1234
  Confirm check in?
    NO         YES
  Enter Room Number
        EXIT    ENTER
To continue  
						

							•
After check -in, Remote Extension Dial Lock is deactivated, and the guest can make outside
calls from the room extension. (Refer to "2.1.5  Remote Extension Dial Lock ".)
• When the room status of extensions is changed, detailed room status information is recorded
with the PBX automatically. This requires system programming.
 To check out a guest
•
After check-out, Remote Extension Dial Lock is activated, and outside calls from the room
extension are restricted. (Refer to "2.1.5  Remote Extension Dial Lock

".)
• After check-out, wake-up call and Call Log information for the room extension are cleared
automatically. In addition, features set on the room extension are reset to the default settings.
For a list of features that are reset, refer to "1.3.26  Extension Feature Clear".
• When the room status of extensions is changed, detailed room status information is recorded
with the PBX automatically. This requires system programming.
 122 Operating Manual
Document Version  2013-05  1.3.60 Room Status Control DateTimeExt CO Dial Number
03:07PM
1234 Check in 02/02/00 Press Check-out.
While on-hook
Dial extension number and then press 
ENTER, or press desired DSS.
OR
(Check-out)
Press YES.Press EXIT
or Check-out to finish.
OR
extension no.
(DSS)
ENTER
EXIT
(Check-out)
6-Line Display PT
     Room: 1234
 Confirm check out?
    NO         YES
  Enter Room Number
        EXIT    ENTER
To continue  DateTimeExt CO Dial Number
08:08AM
1234 Check out 02/03/00  
						

							To change the cleaning status of a room
•
For information about other Hospitality features, refer to  "1.3.34  HOSPITALITY
FEATURES". Customizing Your Phone
•
3.1.4  Customizing the Buttons
Create or edit a Check-in, Check

-out, or Cleaned-up button.
1.3.61  Self Labeling (KX-NT366/KX-NT560) For KX-NT366:The KX-NT366 IP-PT has 12 flexible buttons, and a
display for each button to show what feature, telephone
number 

or extension number is assigned to it. The display
can also be switched to show 3 other sets (Pages) of 12
flexible buttons assignment by pressing the NEXT PAGE
key. Different features, telephone numbers or extension
numbers can be assigned to each button in every set. This
means that 48 flexible buttons are available to an
extension user. For KX-NT560:
The KX-NT560 IP-PT has 8 flexible buttons, and the telephone

’s display shows which feature, telephone
number, or extension number is assigned to each button. You can press the Page key to display 3 other sets Document Version  2013-05  
Operating Manual 1231.3.61 Self Labeling (KX-NT366/KX-NT560)Press Cleaned-up.
Dial extension number and then press 
ENTER, or press desired DSS.
OR
extension no.
(DSS)
While on-hook
ENTER
Press EXIT
or Cleaned-up to finish.
EXIT
OR
(Cleaned-up)
(Cleaned-up)
  Enter Room Number
        EXIT    ENTER
To continue
6-Line Display PT   Page 4
Page 3
Bank 
Home
Sales
LCS
PDN
CO 6 
CO 5
CO 4
CO 3
CO 2
Page 1 Page 2  
						

							(pages) of 8 flexible button assignments. A different feature, telephone number, or extension number can be
assigned to each button in each set. This means that 32 flexible buttons are available.
To switch display
•
When you answer an incoming call or when you seize a CO line, the display automatically
changes to the page that contains the green lit button.
• After 
customizing each button, you can set the displayed text for the button. For details about
customizing buttons, refer to "3.1.4  Customizing the Buttons".
1.3.62  Speed Dialing, Personal You can store up to 100 numbers at your extension for your personal use.
This feature is also known as Station Speed Dialing.
To store a phone number 124 Operating Manual
Document Version  2013-05  1.3.62 Speed Dialing, PersonalPage 4
Headset
Wrap-up
Log-in
Log-outCompany-A
Company-B
Company-C
Company-DPage 3
Headset
Wrap-up
Log-in
Log-outCompany-A
Company-B
Company-C
Company-DPage 2
S-CO1
S-CO2
S-CO3
S-CO4S-CO5
S-CO6
S-CO7
S-CO8
Page 1
Bank Home
Sales-1
Sales-2DN-1
DN-2
DN-3
DN-4 KX-NT366/KX-NT560
Press NEXT PAGE
to display the desired page.
OR  Off-hook.Enter personal speed 
dialing number 
(2 digits).Enter #.
desired 
phone no.personal speed 
dialing no.
Enter desired 
phone number 
(max. 32 digits).
PT/SLT/SIP Extn.
On-hook.
03
Enter     30. 
Enter CO line access number 
before outside phone number.
C.Tone  
						

							To dial
•
To call using a directory, refer to "1.4.3  Directories ".
1.3.63  Speed Dialing, System You can make calls using speed dialing numbers stored in the PBX. •
To call using a directory, refer to "1.4.3  Directories
 ".
1.3.64  SVM (Simplified Voice Message) Your PBX can provide you with answering machine service.
Your extension is assigned a message box, into which callers can leave voice messages for you.
After callers reach your message box, they will hear your personal greeting message. You can record two
kinds 

of personal greetings: a normal greeting message and a greeting message for each time mode. You can
also play back and clear your greeting messages and the voice messages left by callers.
–  Recording a Normal Greeting Message
–  Recording a Greeting Message for Each Time Mode
–  Redirecting Your Calls to Your Message Box
–  Leaving Voice Messages
–  Listening to Voice Messages Left by Callers
–  Accessing Your Message Box from an Outside Telephone
–  Accessing the Message Box of Another Extension from Your Extension
Document Version  2013-05  
Operating Manual 1251.3.64 SVM (Simplified Voice Message)Enter    .Dial personal speed 
dialing number (2 digits).
personal speed 
dialing no.
Off-hook.
Press AUTO DIAL
or enter        .
OR
AUTO DIAL
STORE
PT/SLT/SIP Extn.  Off-hook.
Dial system speed 
dialing number (3 digits).
system speed 
dialing no.
Press AUTO DIAL 
or enter        .OR
AUTO DIAL
STORE
PT/SLT/PS/SIP Extn.          
						

							•
This feature is not available for SIP Extensions  (except the KX-HGT100). Even if a caller
leaves a voice messages for a SIP Extension (except the KX-HGT100), the Message button
light or Message/Ringer Lamp will not turn on to tell you that a voice message has been
received.
• You may hear a busy tone when trying to access your message box if too many other users
are already accessing their message boxes. In that case, wait a few minutes and try again.
• If the used recording space (including greeting messages and voice messages left by callers)
for the SVM feature reaches a certain limit, the display informs you that the recording space
is almost full, and you will hear dial tone 3 when going off-hook.
Dial Tone 3 •
Operation Reference When Accessing Your Message Box
After 

entering the SVM feature number ( 38), the operations below are available by entering
the corresponding numbers.
Operation No. Operation To clear the normal greeting message
To record a normal greeting message
To play back the normal greeting message
To listen to voice messages left by callers
To set a greeting message for each time mode
To leave a voice message to another extension’s 

message box.126 Operating Manual
Document Version  2013-05  1.3.64 SVM (Simplified Voice Message) 1 s   0 1 2 3 8 # 6  
						

							 Recording a Normal Greeting Message
To record To play back
•
* This step can be omitted. Document Version  2013-05  
Operating Manual 1271.3.64 SVM (Simplified Voice Message) PT/SLT/PS/KX-HGT100
On-hook.
Off-hook.Enter    38.
1
Enter 1.
83C.Tone   
Record
message.
Example: You have reached John. I am sorry I cannot
take your call right now. Please leave a message.
C.Tone   
The greeting
message is
played back.OR
AUTO DIAL
STORE
dial key
Press STORE or any
dial key (0–9,   , #).
1
0Clear
Rerecord
OR
Enter 0 or 1 while the greeting
message is being played back.
*A confirmation
tone is heard. PT/SLT/PS/KX-HGT100
Off-hook.Enter    38.
2
Enter 2.
83C.Tone   
On-hook.
The greeting message
is played back.
1
0Clear
Rerecord
OR
Enter 0 or 1 while the greeting
message is being played back.
*A confirmation
tone is heard.   
						

							To clear
 Recording a Greeting Message for Each Time Mode
In addition to a normal greeting message, you can record a specific greeting message for each time mode
(day/lunch/break/night).
To record 128 Operating Manual
Document Version  2013-05  1.3.64 SVM (Simplified Voice Message)PT/SLT/PS/KX-HGT100
Off-hook.Enter    38.
0
Enter 0.
83C.Tone   
On-hook.  PT/SLT/PS/KX-HGT100
On-hook.
Off-hook.Enter    38.
8
Enter 8.
83C.Tone   
Record
message.
1
0
2
3
Day
Night
Lunch
Break
Enter the desired
time mode.
1
Enter 1.
Example: You have reached John. I am sorry I am
out for lunch right now. Please leave a message.
C.Tone   OR
AUTO DIAL
STORE
dial key
Press STORE or any
dial key (0–9,   , #).
The greeting message
is played back.
1
0Clear
Rerecord
OR
Enter 0 or 1 while the greeting
message is being played back.
*A confirmation
tone is heard.  
						

							To play back
•
* This step can be omitted.
To clear •
If both the greeting message for a certain time mode and the normal greeting message have
been recorded, callers will hear the greeting message for that time mode. However, if no
greeting message has been recorded for a certain time mode, the normal greeting message
will be played instead. Document Version  2013-05  
Operating Manual 1291.3.64 SVM (Simplified Voice Message)PT/SLT/PS/KX-HGT100
Off-hook.Enter    38.
8
Enter 8.
831
0
2
3
Day
Night
Lunch
Break
Enter the desired 
time mode.
2
Enter 2.
C.Tone   
On-hook.
The greeting message
is played back.
1
0Clear
Rerecord
OR
Enter 0 or 1 while the greeting
message is being played back.
*A confirmation
tone is heard.  0
Enter 0.
C.Tone   
On-hook.
PT/SLT/PS/KX-HGT100
Off-hook.Enter    38.
8
Enter 8.
831
0
2
3
Day
Night
Lunch
Break
Enter the desired
time mode.   
						

							 Redirecting Your Calls to Your Message Box
You  can set incoming calls to be redirected to your own message box so that callers can leave voice messages
when you cannot answer the phone.
To set/cancel •
The default floating extension number for the SVM feature is 591.  Leaving Voice Messages
If 
 the extension user you called is not able to answer your call, and your call is redirected to the message box,
you will hear the greeting message. Then, you can leave a voice message for that extension. It is also possible
to leave a voice message directly in the message box of a desired extension by following the steps below: 130 Operating Manual
Document Version  2013-05  1.3.64 SVM (Simplified Voice Message) PT/SLT/PS/KX-HGT100
floating extension no. 
for the SVM feature
On-hook.Enter floating extension
number for the SVM feature.Enter required number.
2
0
3
4
5
Cancel
All Calls
Busy
No Answer
Busy/No Answer
Off-hook.
Enter    71. Enter 0 to 2 as you desire.
1
2
0Both Calls
Intercom CallsOutside Calls
OR
OR17
C.Tone
Enter #. 
#
For Cancel, go on-hook 
directly after entering 0.