Panasonic Kxfpc95 Fax Machine Operating Instructions

							51
Sending Faxes
600 mm 
(23
5⁄8)
Paper width Minimum size 
128 mm
(5
)
128 mm
(5
)
Maximum size
216 mm
(8
1⁄2) 
208 mm (83⁄16) 
Effective scanning area
 4 mmScanned
area
216 mm (81⁄2)
Note:
Remove clips, staples or other similar fastening objects.
Check that ink, paste or correction fluid has dried.
Do not send the following types of documents. Use copies for fax transmission.
— Chemically treated paper such as carbon or carbonless duplicating paper
— Electrostatically charged paper
— Heavily curled, creased or torn paper
— Paper with a coated surface
— Paper with a faint image
— Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
Documents you can send
Document weight
Single sheet:
45 g/m
2to 90 g/m2
(12 lb. to 24 lb.)
Multiple sheets:
60 g/m
2to 75 g/m2
(16 lb. to 20 lb.) 
						

							52
Sending Faxes
01 2345678 0051 SND
00COMMUNICATION ERROR   43 Jan. 20 2000 09:19AM
YOUR LOGO    :
YOUR FAX NO. :
Jan. 20 09:18AM
SENDING REPORT
CODE
NO. USAGE TIME MODE PAGESSTART TIME RESULT
OTHER FACSIMILE
SND: Sent directly. Communication
message (p. 89)Error code
Sample of a sending report
Reports for confirmation
To confirm the communication results, the following reports are available.
Sending report
This report will provide you with a printed record of fax transmission results. To use this feature,
activate feature #04 (p. 83).
Journal report
The unit stores the 30 most recent fax communication results. When a new communication
occurs, the oldest communication result will be erased.
—To print manually, see page 105.
—
To print automatically after every 30 new fax communications, select “ON” with feature #22 (p. 84).
If you select “OFF”, the unit will not print the journal automatically but store the records of fax
communications.
NO.
01
02
03
04
053332222
9998765
John
555556677USAGE TIME
0045
0058
0048
0245
0350MODE
SND
RCV
RCV
SND
SND
RCVPAGES
01
02
01
03
05
03OK
OK
OK
COMMUNICATION ERROR  43
OK
OK START TIMEJan. 25 2000 11:22AM
Jan. 21 07:14AM
Jan. 21 08:17AM
Jan. 21 09:18AM
Jan. 22 10:35AMRESULT CODE
OTHER FACSIMILE
JOURNAL
Communication
message (p. 89)Error code
Sample of a journal report
YOUR LOGO    :
YOUR FAX NO. :
SND: Sent directly.
RCV: Received directly. 
						

							53
Sending Faxes
1
Press twice.
Display:
2
Press .
3
Insert the document FACE DOWN.
If necessary, press 
repeatedly to select the desired setting 
(p. 49).
4
Press .
You can also use the handset.
5
Dial the fax number.
6
When a fax tone is heard, press
.
FAX START
DIGITAL SP-PHONE
RESOLUTION
SET
1.SEND1
GUIDE
HELP
To transmit, insert the document
face down until you hear the beep.
Voice guide:
Press the speaker phone button,
then dial the phone number. 
When the fax tone is heard, press
the start button.
Start transmission.
Sending a fax with the voice guide!
You can send documents by following the voice guide. After transmission, the voice guide will
turn off automatically.
FACE DOW
N
SET
Display
FAX START
RESOLUTION
DIGITAL SP-PHONE
HELP 
						

							FACE DOW
N
JOG DIAL
STOP
SET
Display
FAX START
RESOLUTION
54
Sending Faxes
1
Insert the document FACE DOWN.
If necessary, press 
repeatedly to select the desired setting 
(p. 49).
2
Rotate  until the following is
displayed.
Display:
3
Press .
4
Rotate  until the desired name
is displayed.
Example:
5
Press .
To program other stations, repeat steps 4 
and 5 (up to 20 stations).
6
Press  after programming all of
the desired stations.
The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
After transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report (p. 57).
FAX START
DIR=Bill [
001]
SET
Bill [
000]
JOG DIAL
DIR= [
000]
SET

JOG DIAL
RESOLUTION
One time broadcast transmission!
This feature is useful for sending the same document to selected parties whose fax numbers are
stored in the JOG DIAL directory. If you only wish to send a document once, select the parties
for each transmission.
Before programming, make sure that the desired stations have been stored in the JOG
DIAL directory (p. 36).
Note:
If you select the “FINE”, “SUPER FINE” or
“HALF TONE” resolution, the number of
pages that the unit can transmit will decrease.
If one of the stations is busy or does not
answer, the station will be skipped. All
skipped stations will be redialed up to 2 times
after all of the other stations have been
called.
To cancel the broadcast setting
1.Press  while the unit displays the following
message.
Display:
The display will show the following.
2.Press .
SET
YES:SET/NO:STOP
SEND1CANCELED?
1BROADCASTING
STOP 
						

							JOG DIALSET
STOP
DIRECTORY PROGRAM
Display
55
Sending Faxes
Programming the stations in the broadcast memory
1
Press twice.
2
Press .
3
Rotate  until the desired name
is displayed.
Example:
4
Press .
Example:
lTo program other stations, repeat steps 3
and 4 (up to 20 stations).
5
Press  after programming all of the
desired stations.
6
Press  to exit the program.STOP
PRESS1DIR.PROG.
USE1JOG-DIAL1OR
111
REGISTERED111
SET
DIR=John [
001]
SET
John [
000]
JOG DIAL
DIR= [
000]
SET
PRESS1SET
BROADCAST
DIRECTORY PROGRAM
Note:
lIf you enter the wrong station, press
after step 4 to erase the station.
lConfirm the stored numbers by printing a
broadcast programming list (p. 105).
STOP
Broadcast transmission to pre-programmed 
parties!
This feature is useful for sending the same document often to selected parties whose fax
numbers are stored in the JOG DIAL directory. First program the parties (see below) then see
page 57 for transmission.
Before programming, make sure that the desired stations have been stored in the JOG
DIAL directory (p. 36). 
						

							56
Sending Faxes
JOG DIALSET
STOPDIRECTORY PROGRAM
Display
Erasing
3
Press  to select “DELETE”.
4
Rotate  until the desired name
is displayed.
Example:
To cancel erasing, press .
5
Press .
6
Press .
Example:
To delete other stations, repeat steps 4 to 6.
7
Press  to exit the
program.DIRECTORY PROGRAM
Bob
1234DELETED
SET
YES:SET/NO:STOP
DELETE1OK?
SET
STOP
Dick
JOG DIAL
Adding/erasing a station in the broadcast memory
Adding
3
Press  to select “ADD”.
4
Rotate  until the desired name
is displayed.
Example:
5
Press .
Example:
To add other stations, repeat steps 4 and 5
(up to 20 stations).
6
Press  to exit the
program.DIRECTORY PROGRAM
Nikki
111
REGISTERED111
SET
Mike
JOG DIAL
1
Rotate  until the following is
displayed.
Display:
2
Press .
ADD=  DELETE=#DIRECTORY PROGRAM

JOG DIAL 
						

							FACE DOW
N
STOP
FAX START
JOG DIAL
Display
SET
RESOLUTION
57
Sending Faxes
Sending to pre-programmed parties in the broadcast memory
The same document will be sent to the specific parties whose numbers are stored in broadcast
memory.
The memory capacity is approx. 25 pages based on the ITU-T No. 1 Test Chart in standard
resolution (p. 109).
1
Insert the document FACE DOWN.
If necessary, press 
repeatedly to select the desired setting (p. 49).
2
Rotate  until the following is
displayed.
Display:
3
Press .
The document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
After transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending
report
(see below).
FAX START

JOG DIAL
RESOLUTION
Note:
If you select the “FINE”, “SUPER FINE” or “HALF
TONE” resolution, the number of pages that the unit
can transmit will decrease.
If one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialed up to 2 times after all of the other stations
have been called.
To cancel the broadcast setting
1.Press  while the unit displays the
following message.
Display:
The display will show the following.
2.Press .
SET
YES:SET/NO:STOP
SEND1CANCELED?
1BROADCASTING
STOP
Sample of a broadcast sending report
NO.
01
02
03
04Mike
Peter
Sam
KimUSAGE TIME
0110
0108
0109
0110
00437PAGES 
02
02
02
02
008OK
OK
OK
OK START TIMEJan. 10 2000 09:36AM
YOUR LOGO    :
YOUR FAX NO. :
Jan. 10 09:31AM
Jan. 10 09:33AM
Jan. 10 09:34AM
Jan. 10 09:35AM
TOTALRESULT
OTHER FACSIMILE
BROADCAST REPORT 
						

							58
Receiving Faxes
Setting the unit to receive faxes!
You have a separate
telephone line just
for faxes.
FAX ONLY mode(p. 61)
When receiving calls:
The unit will begin fax
receiving.
Use only as fax
You want to receive
all voice and fax
calls automatically.
TAD/FAX mode(p. 68)
When receiving voice calls:
The unit will activate the
answering device and record
voice messages.
When receiving fax calls:
The unit will activate the fax
function to receive documents.
is Mike...Hi, this
Use as answering
device and/or fax
How you
want the unit
to receive
calls
You have to
set this.
This is how
the unit will
operate.
Turn AUTO ANSWER on by pressing  .AUTO ANSWER
MEMORY%    CALLS    ON MEMORY%    CALLS    ON
AUTO ANSWER
AUTO ANSWER
 
						

							You need to subscribe
to Distinctive Ring
Service.
RingRingRing
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
59
Receiving Faxes
With PC
If you have a
computer
attached to the
same telephone
line, see page 64.
Other
options
Setting the Distinctive
Ring pattern(feature
#31 on page 85)
Select the same ring pattern
assigned to the facsimile
number.
A:
Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short
rings)
D:Other triple ring (short-short-
long rings)
Voice mail service
(Distinctive Ring)
You plan to answer
the calls yourself.
Turn AUTO ANSWER  off  by
pressing .
AUTO ANSWER
When receiving calls:
You have to answer all calls
manually. 
To receive a fax document,
press for each
fax call.
FAX START
Mostly voice calls
TEL/FAX mode
If you are near
the unit and want
to use it to
receive voice
calls yourself and
fax calls
automatically, see
pages 62 and 63.
AUTO ANSWER AUTO ANSWER
MEMORY%    CALLS    ON MEMORY%    CALLS    ON
When the fax machine
detects a call matching the
selected Distinctive Ring
pattern:The fax machine will
activate the fax function. 
When the fax machine
detects other ring patterns:
The fax machine will operate
based on the AUTO
ANSWER setting.
Remote 
fax activation
You can also
receive a fax 
from an extension
phone. If you
answer a call with
an extension
phone and hear
the fax calling
tone, press 
(pre-selected fax
activation code)
to receive a fax 
(p. 64).
9
TEL mode(p. 60) 
						

							60
Receiving Faxes
1
When the unit rings, press
or lift the handset to
answer the call.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press .
3
Replace the handset, if using it.
lThe unit will start fax reception.CONNECTING.....
FAX START
DIGITAL SP-PHONE
Handset
STOPAUTO ANSWER
FAX START
Display
DIGITAL SP-PHONE
To stop receiving
Press .
Friendly reception feature
When you answer a call and hear a fax calling
tone (slow beep), the unit will automatically start
fax reception.
lIf this feature is not required, set feature #46 to
“OFF” (p. 86).
STOP
TEL mode!
(answering all calls manually)
If the arrow (t) is shown on the right of the
display, turn it off by pressing  .
Display:
ON
TEL1MODE
AUTO ANSWER
Note:
lIf you do not answer the call within 15 rings,
the unit will temporarily activate the answering
device. The greeting message will then be
played. If the remote operation ID (feature
#11 on page 83) is entered during the
greeting message, the unit will change to the
TAD/FAX mode.
lUp to 30 sheets of printed paper can be held.
Remove the printed paper before it exceeds
30 sheets.
Fax reception in memory
When a printing problem is detected, the unit will
temporarily store the received document into
memory. 
While the document is in memory;
— the display will show an error message and the
following message alternately.
Display:
— slow beeps will sound (memory reception alert).
See feature #44 on page 86.
lFollow the instructions on pages 90 and 91 to
solve the problem.
lFor memory capacity, see page 109.FAX IN MEMORY
Activating the TEL mode
Receiving a fax manually
TALK
FAX
1
When the handset rings, press  .
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press until a single beep is heard.
lThe only way to stop receiving a fax is by
pressing  on the main unit.
STOP
FAX
TALK
nWith the handset
nWith the main unit