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Panasonic Kxfpc95 Fax Machine Operating Instructions

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    							81
    Option
    Recording your own transfer greeting message!
    The recording time is limited to 16 seconds.
    Suggested message
    “This is a transferred message from (your name, business and/or telephone number). Please
    enter your remote ID for remote operation.”
    1
    Press .
    Display:
    2
    Press , then  .
    3
    Press .
    4
    Rotate  to select “RECORD”.
    5
    Press .
    6
    Speak clearly about 20 cm (8 inches) away
    from the microphone.
    The display will show the remaining
    recording time.
    Example:
    TRNS12
    REC.123
    15s
    TRNS12
    REC.123
    16s
    SET
    RECORD
    JOG DIAL
    CHECK
    SET
    TRNS-GREETING
    61
    1.SYSTEM1
    SET1
    UP
    MENU
    SET
    MicrophoneSTOP
    /MENU
    JOG DIAL
    Display
    To check your transfer greeting message
    1.Press ,  , then .
    2.Rotate to select “CHECK”.
    3.Press .
    The unit will play your message.
    4.Press .
    MENU
    SET
    JOG DIAL
    SET61MENU
    7
    When finished recording, press
    .
    The unit will repeat your message.
    Adjust the volume using  or
    .
    8
    Press .MENU
    STOP
    To erase your transfer greeting message
    1.Press ,  , then .
    2.Rotate to select “ERASE”.
    3.Press .
    Your own message will be erased.
    4.Press .
    The pre-recorded greeting message will be
    played when transferring a call.
    MENU
    SET
    JOG DIAL
    SET61MENU 
    						
    							JOG DIALSET
    MENUDisplay
    Features Summary
    82
    The unit provides various programming features. Program the desired setting by referring to the
    programming tables (p. 83–88).
    1
    Press .
    Display:
    2
    Select the feature you wish to program.
    
    For basic features(p. 83)
    Rotate  until the desired
    feature is displayed.
    
    For advanced features(p. 84–88)
    Rotate  until the following is
    displayed.
    Press and rotate 
    until the desired feature is displayed.
    3
    Press .
    The current setting of the feature will be
    displayed.
    4
    Rotate  until the desired setting
    is displayed.
    This step may be slightly different
    depending on the feature.
    5
    Press .
    The setting you selected is set, and the
    next feature will be displayed.
    6
    To exit programming, press  .MENU
    SET
    JOG DIAL
    SET
    JOG DIALSET
    ADVANCED1MODE
    JOG DIAL
    JOG DIAL
    1.SYSTEM1SET1UP
    MENU
    Programming by entering the program
    code number directly
    You can select a feature by directly entering the
    program code (# and 2-digit number) instead of
    using .
    1.Press 
    .
    2.Press  and the 2-digit code number.
    3.Follow steps 3 to 6 above.
    See programming tables (p. 83–88) for codes.
    MENU
    JOG DIAL
    Programming!
    General programming method
    To cancel programming
    Press  to exit the program.MENU 
    						
    							“TONE”: For tone dial service.
    “PULSE”: For rotary pulse dial
    service. This setting is also available after
    activating the FAX ONLY mode 
    (p. 61). See page 15 for details.
    “VOX”: Unlimited
    “1 MIN”: Up to 1 minute
    ID = 111
    83
    Features Summary
    Basic features!
    Programming table
    Code
    #01
    To set the date and timeSET1DATE1&1TIME
    mm/dd/yy  
    hh:mm
    (2 digits for
    each entry)
    See pages 16 and 17 for details.
    See page 18 for details.
    “ERROR”: The sending report will
    be printed only when fax
    transmission fails (p. 52).
    “ON”: The sending report will be
    printed after every transmission. #02
    To set your logo
    YOUR1LOGO(Up to 30
    characters)
    Display & FeatureSettingsHow the unit operates
    #03
    To set your facsimile telephone
    numberYOUR1FAX1NO.(Up to 20 
    digits)
    #04
    To print and check the sending
    report for fax transmission resultsSENDING1REPORT
    ERROR
    ON
    OFF
    #13
    If you cannot dial, change the
    setting depending on your
    telephone line service.DIALING1MODE
    TONE
    PULSE
    (The default setting is in bold type.)
    1.Follow steps 1–3 on page 82.
    2.Enter any 3–digit number except a
    number using 0 or 7.
    3.Press .
    4.Press .
    MENU
    SET
    VOX
    1 MIN
    #06
    To change the number of rings
    before the unit answers a call
    in the FAX ONLY modeFAX1RING1COUNT
    1, 2, 3, 4
    To change the number of rings
    before the unit answers a call
    in the TAD/FAX modeTAD1RING1COUNT
    1,2, 3, 4
    TOLL SAVER
    RINGER OFF
    #10
    To change the recording time for an
    incoming messageRECORDING1TIME
    To operate the answering device
    from a remote locationREMOTE1TAD1ID#11This setting is also available after
    activating the TAD/FAX mode.
    See page 68 for details. 
    						
    							To send a document:
    1.Insert the document.
    2.Follow steps 1–3 above.
    3.Rotate  to select “ON”.
    4.Press .
    5.Enter the fax number.
    6.Press .
    7.Enter the transmission start time.
    Press  to select “AM” or “PM”.
    8.Press .
    9.Press .
    To cancel after programming,
    press then 
    .SETSTOP
    MENU
    SET
    SET
    SET
    JOG DIAL
    “ON”: The unit will print the journal
    report automatically after every 30
    new fax communications (p. 52).
    “NEXT FAX”: For the next
    attempted fax transmission. After
    transmission, the unit will return to
    the previous setting.
    “ERROR”: When previous fax
    transmission fails and you redial
    the same number.
    This feature is not available for
    broadcast transmission.
    The calling charge may be higher.
    Features Summary
    84
    How to set menu options
    1.Press .
    2.Rotate  until the following is displayed.
    Display:
    Press  and rotate  until the desired
    feature is displayed.
    3.Press .
    4.Rotate  until the desired setting is displayed.
    5.Press .
    6.Press .
    MENU
    SET
    JOG DIAL
    SET
    JOG DIALSET
    ADVANCED1MODE
    JOG DIAL
    MENU
    Programming table
    Code
    #22To print the journal report
    automatically for fax communications
    AUTO1JOURNALON
    OFF
    #23If you have difficulty sending an
    overseas fax, activate this feature
    before starting transmission. This
    feature makes sending documents
    easier as the transmission speed is
    slowed down.OVERSEAS1MODE
    Display & FeatureSettingsHow the unit operates
    #25To send a fax automatically at a
    specified time.
    This allows you to take advantage
    of low-cost calling hours offered by
    your telephone company.
    The setting can be reserved to
    take place up to 24 hours in
    advance. DELAYED1SEND
    NEXT FAX
    ERROR
    OFF
    ON / 
    fax no. /
    hh:mm
    OFF
    (The default setting is in bold type.)
    Advanced features!
    Note:
    Step 4 may be slightly
    different depending on the
    feature.
    See page 82 for more details. 
    						
    							If you hear slow beeps, press
    and listen to
    recorded messages (p. 72). The
    beeps will stop.
    PLAY MESSAGES
    1.Follow steps 1–3 on page 84.
    2.Rotate  to select “ON”.
    3.Press .
    4.Enter your code from 2 to 4 digits,
    using 0–9 and  .
    5.Press .
    6.Press .
    Do not enter “0000”.
    MENU
    SET
    SET
    JOG DIAL
    “ON”: The unit will print the Caller
    ID list automatically after every 30
    new calls (p. 43).
    Select the ring pattern to be
    assigned to the facsimile number.
    A: Standard ring (one long ring)
    B: Double ring (two short rings)
    C: Triple ring (short-long-short rings)
    D: Other triple ring (short-short-long
    rings)
    For more information about
    telephone services, contact your
    telephone company.
    85
    Features Summary
    A, B, C, D
    OFF
    #31If you subscribe to a Distinctive
    Ring Service (Identa-Ring) from
    your telephone company, activate
    this feature.
    This feature is also required for
    voice mail service.RING1DETECTION
    CodeDisplay & FeatureSettingsHow the unit operates
    (The default setting is in bold type.) #39
    To adjust the display contrastLCD1CONTRAST
    NORMAL
    DARKER“NORMAL”: For normal contrast
    “DARKER”: Used when the display
    contrast is too light. #36If the size of the document sent by
    the other party is as large as, or
    larger than the recording paper, the
    unit can reduce and print the
    document.
    Select the desired reduction rate.RCV1REDUCTION
    100%
    92%
    86%
    72%
    See pages 62 and 63 for details.
    #30
    To change the number of rings
    when the unit detects a voice call in
    the TEL/FAX modeSILENT1FAX1RING
    3, 4, 5, 6
    (continued) #26
    To print the Caller ID list
    automaticallyAUTO1CALL.1LIST
    ON
    OFF
    #41If you use an extension telephone
    and wish to use it to receive a fax,
    activate this feature, and enter the
    code (p. 64).FAX1ACTIVATION
    ON/
    CODE=9
    OFF
    Legal
    SettingRecording paper Original document
    100% Legal Letter, A4
    92%Letter Letter
    Legal Legal
    86% Letter A4
    72% Letter
    #42
    To alert you with beeps when a
    new voice message is recordedMESSAGE1ALERT
    ON
    OFF 
    						
    							If you hear slow beeps, erase the
    recorded messages (p. 73). The
    beeps will stop.
    Voice guidance example:
    “Start transmission.”
    “Transmission is complete.”
    “Transmission has failed.”
    “Transmission has been interrupted.”
    “Start reception.”
    “Reception is complete.”
    “Reception has failed.”
    “Reception has been interrupted.”
    “ON”: You do not have to press
    for fax reception.
    FAX START
    If you wish to hear the voice
    guidance (see right) at each fax
    transmission/reception, set this
    feature to “ON”.
    To hear the voice guidance only
    when fax transmission/reception
    fails, select “ERROR”. FAX1GUIDANCE
    #47
    Features Summary
    86
    (The default setting is in bold type.)
    Programming table (cont.)
    CodeDisplay & FeatureSettingsHow the unit operates
    #46To receive a fax automatically 
    when you answer a call and hear 
    a fax calling tone (slow beep).FRIENDLY1RCV
    ON
    OFF
    #44To alert you with beeps when a
    received document is stored into
    memory due to a problem.
    RECEIVE1ALERTON
    OFF
    Advanced features (cont.)!
    If you hear slow beeps, clear the
    printing problem or supply paper to
    print the stored document. The
    beeps will stop.
    How to set menu options
    1.Press .
    2.Rotate  until the following is displayed.
    Display:
    Press  and rotate  until the desired
    feature is displayed.
    3.Press .
    4.Rotate  until the desired setting is displayed.
    5.Press .
    6.Press .
    MENU
    SET
    JOG DIAL
    SET
    JOG DIALSET
    ADVANCED1MODE
    JOG DIAL
    MENU
    Note:
    Step 4 may be slightly
    different depending on the
    feature.
    See page 82 for more details.
    #43To alert you with beeps when there
    is less than 60 seconds of
    remaining recording time.REC.1TIME1ALERT
    ON
    OFF
    ON
    OFF
    ERROR 
    						
    							“16s”: Up to 16 seconds
    “60s”: Up to 60 seconds
    If you change to 60 seconds, we
    recommend that you tell the caller
    in your own greeting message to
    press  9 before starting fax
    transmission.
    If you change to 16 seconds from
    60 seconds, your own recorded
    greeting message will be deleted
    and will be played the pre-
    recorded message.
    16s
    60s
    1.Follow steps 1–3 on page 86.
    2.Rotate  to select “ON”.
    3.Press .
    4.Enter the transfer telephone
    number.
    5.Press .
    6.Press .
    This feature can be turned on/off
    from a remote location (p. 79).
    MENU
    SET
    SET
    JOG DIAL
    Features Summary
    87
    CodeDisplay & FeatureSettingsHow the unit operates
    (The default setting is in bold type.) #54To change the recording time for
    your own TAD/FAX greeting
    message (p. 70)GREETING1TIME
    #60To transfer a recorded incoming
    message to another telephone 
    (p. 80)MESSAGE1TRANS.
    ON
    OFF
    (continued) See page 65 for details. #61
    To check, record or erase a transfer
    greeting messageTRNS-GREETING
    CHECK
    RECORD
    ERASESee page 81 for details.
    #67To hear an incoming message
    (ICM) from the speaker when the
    answering device is recording the
    message.ICM1MONITOR
    ON
    OFF
    If you select “OFF”, you cannot
    monitor the incoming message.
    #70If you have a pager and wish to
    know when your unit receives a fax
    or an incoming message, activate
    this feature.PAGER1CALL
    ON
    OFF 
    						
    							See pages 62 and 63 for details.
    1.Follow steps 1–3 above.
    2.
    Rotate  to select “YES”.
    3.Press .
    4.Press again.
    5.Press .
    MENU
    SET
    SET
    JOG DIAL
    “TAD/FAX”: Telephone Answering
    Device/Facsimile mode (p. 68)
    “FAX ONLY”: Facsimile only mode
    (p. 61)
    “TEL/FAX”: Telephone/Facsimile
    mode (p. 62, 63)
    lIf you select “TEL/FAX”, the unit
    will print an information list.
    CodeDisplay & FeatureSettingsHow the unit operates
    Features Summary
    88
    Programming table (cont.)
    #78If you use an extension telephone
    in the TEL/FAX mode, select the
    desired number of rings to be
    generated before the unit answers.TEL/FAX1RING1, 2, 3, 4
    #80
    To reset the advanced features to
    their default settingsSET1DEFAULT
    YES
    NO
    You can confirm the status of the
    other party’s machine.
    lIf the ring back tone continues, the
    other party’s machine may not be
    a facsimile or may have run out of
    paper. Check with the other party.
    lThe connecting tone volume
    cannot be adjusted. #76If you often have trouble when
    sending a fax, this feature allows
    you to hear connecting tones; fax
    tone, ring back tone and busy tone.CONNECTING1TONE
    ON
    OFF
    #77To change the receive mode in the
    AUTO ANSWER settingAUTO1ANSWER
    TAD/FAX
    FAX ONLY
    TEL/FAX
    (The default setting is in bold type.)
    Advanced features (cont.)!
    How to set menu options
    1.Press .
    2.Rotate  until the following is displayed.
    Display:
    Press  and rotate  until the desired
    feature is displayed.
    3.Press .
    4.Rotate  until the desired setting is displayed.
    5.Press .
    6.Press .
    MENU
    SET
    JOG DIAL
    SET
    JOG DIALSET
    ADVANCED1MODE
    JOG DIAL
    MENU
    Note:
    lStep 4 may be slightly
    different depending on the
    feature.
    lSee page 82 for more details. 
    						
    							89
    Error Messages
    For fax advantage assistance, call 1-800-435-7329.
    Reports!
    Communication message
    COMMUNICATION ERROR
    DOCUMENT JAMMED
    ERROR-NOT YOUR UNIT
    MEMORY FULL
    NO DOCUMENT
    OTHER FAX NOT RESPOND
    PRESSED THE STOP KEY
    THE COVER WAS OPENED
    OK40–42
    46–52
    58, 65
    68, 72
    FF
    43
    44
    —
    54
    59
    70
    —
    —
    —
    —
    —
    —
    A transmission or reception error occurred. Try
    again or check with the other party.
    An overseas transmission error occurred. Try using
    the overseas mode (feature #23 on page 84).
    The document is jammed. Remove the jammed
    document (p. 99).
    A transmission or reception error occurred
    because of a problem with the other party’s fax
    machine. Check with the other party.
    The document was not received due to memory
    being full.
    The document was not fed into the unit properly.
    Reinsert the document and try again.
    The other party’s fax machine is busy or has run
    out of recording paper. Try again.
    The document was not fed properly. Reinsert the
    document and try again.
    The other party’s fax machine rings too many
    times. Send a fax manually – dial the number,
    confirm the fax tone, and press  .
    The other party’s machine is not a facsimile.
    Check with the other party.
    The number you dialed is not in service.
    was pressed and fax communication was
    canceled.
    The covers were opened. Close them and try
    again.
    Fax communication was successful.
    STOP
    FAX START
    Error
    codeCause & Remedy
    If your unit cannot send a fax, check the following.
    – The number you dialed is correct.
    – The other party’s machine is a facsimile.
    If the problem remains, correct it by following the communication message printed on the
    sending and journal reports (p. 52). 
    						
    							90
    Error Messages
    For fax advantage assistance, call 1-800-435-7329.
    Display!
    Display message
    MEMORY1FULL
    JOG-DIAL1FULL
    FAX1MEMORY1FULL
    FAX1IN1MEMORY
    11CHECK1PAPER
    11CHECK1MEMORY
    1CHECK1DOCUMENT
    11CHECK1FILM
    11COVER1OPEN
    1CALL1SERVICE2
    1CALL1SERVICEThere is something wrong with the unit. Contact our service
    personnel.
    The covers are open. Close them.
    The ink film is empty. Replace the ink film with a new one 
    (p. 100, 101).
    The ink film is not installed. Install it (p. 100, 101).
    The ink film is slack. Tighten it (see step 6 on page 101).
    The document is not fed into the unit properly. Reinsert the
    document. If misfeeding occurs frequently, clean the document
    feeder rollers (p. 103) and try again. If the problem remains,
    adjust the feeder pressure (p. 99).
    Memory (telephone numbers, parameters, etc.) has been erased.
    Re-program.
    The recording paper is not installed or the unit has run out of
    paper. Install paper and press  to clear the message.
    The recording paper is not fed into the unit properly. Reinstall
    paper (p. 13) and press  to clear the message. 
    The recording paper has jammed near the recording paper
    entrance. Clear the jammed paper (p. 98) and press  to
    clear the message. Do not install folded or heavily curled paper.
    The unit has a document in memory. See the other displayed
    message instructions to print out the document.
    Memory is full of received documents due to a lack of recording
    paper or a recording paper jam etc. Install paper or clear the
    jammed paper.
    When performing memory transmission, the document being
    stored exceeds the memory capacity of the unit. Transmit the
    entire document manually.
    There is no space to store new stations in the JOG DIAL
    directory. Erase unnecessary stations (p. 38).
    When making a copy, the document being stored exceeds the
    memory capacity of the unit. Press  to clear the
    message. Divide the document and try again.
    STOP
    SET
    SET
    SET
    Cause & Remedy
    If the unit detects a problem, one or more of the following messages will appear on the display.
    Main unit 
    						
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