Ricoh Aficio 3025 User Manual

							Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information before using the machine.
Getting Started
Combined Function Operations
Document Server
User Tools (System Settings)
Registering Addresses and Users for Facsimile/Scanner Functions
Troubleshooting
Remarks
Entering Text
Specifications1
2
3
4
5
6
7
8
9
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							Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two
GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect
reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and
interlock mechanisms have been designed to prevent any possible laser beam exposure to the opera-
tor.
The following label is attached on the back side of the machine.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your ma-
chine before reading this manual. (For details, see p.15 “Machine Types”.)
 Type 1: Aficio 3025
 Type 2: Aficio 3030
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts with your Ricoh office products.
Power Source
220 - 240V, 50/60Hz, 7A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see p.144 “Power Connection”.
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							i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the  relevant parts of the manual.
Note
❒Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader/Adobe Reader is  necessary to view the manuals as a
PDF file.
❒ Two CD-ROMs are provided: 
• CD-ROM 1 “Operating Instructions”
 CD-ROM 2 “Scanner Driver and  Document Management Utility”
❖General Settings Guide (this ma nual) (PDF file - CD-ROM1)
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Serv er functions, and troubleshooting.
Refer to this manual for Address Book  procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖ Security Reference
This manual is for administrators of th is machine. It describes security func-
tions that the administrators can use to  protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the proc edures for registering administrators, as
well as setting user and administrator authentication.
❖ Network Guide (PDF  file - CD-ROM1)
Provides information about configurin g and operating the printer in a net-
work environment or  using software.
This manual covers all models, and th erefore contains functions and settings
that may not be available for your mode l. Images, illustrations, functions, and
supported operating systems may di ffer from those of your model.
❖Copy Reference (PDF file - CD-ROM1)
Describes operations, functions, and tr oubleshooting for the machines copier
function.
❖ Facsimile Reference  (PDF file - CD-ROM1)
Describes operations, functions, and troubleshooting for the machines fac-
simile function.
❖ Facsimile Reference  (PDF file - CD-ROM1)
Describes advanced facsimile functions  such as line settings and procedures
for registering IDs.
❖ Printer Reference (PDF file - CD-ROM1)
Describes system settings, operations,  functions, and troubleshooting for the
machines printer function.
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							ii❖
Scanner Reference (PDF file - CD-ROM1) 
Describes operations, functions, and tr oubleshooting for the machines scan-
ner function.
❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document  Management Utility”.
 DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)  Describes installation of, and the  operating environment for DeskTop-
Binder Lite in detail. This gu ide can be displayed from the  [Setup ] display
when DeskTopBinder  Lite is installed.
 DeskTopBinder Introduction  Guide (PDF file - CD-ROM2) 
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the  [Start ] menu when DeskTopBinder
Lite is installed.
Auto Document Link Guid e (PDF file - CD-ROM2) 
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the  [Start ] menu when Desk-
TopBinder Lite is installed.
❖ Other manuals
 PS3 Supplement (PDF file - CD-ROM1)
 Unix Supplement (Available from an authorized dealer, or as a PDF file on
our Web site.)
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							iii
What You Can Do with This Machine
The following introduces the functions of this machine, and the relevant manu-
als containing detailed information about them.
Products marked with * are optional. For details about optional products, see
p.156 “Options”, or contact your local dealer.
Copier, Facsimile, Printer, and 
Scanner Functions
This machine provides copier, fac-
simile*, printer*, and scanner* func-
tions.
 You can make copies of originals.
With a finisher*, you can sort and
staple copies. See Copy Reference.
 You can send originals by fax and
receive faxes from other parties.
See Facsimile Reference  , and Facsimile Reference
.
 You can print documents created
using applications. See Printer Ref-
erence.
 You can scan originals and send
the scan file to a computer. See
Scanner Reference.
Utilizing Stored Documents
 You can store file from originals
scanned by this machine, or file
sent from other computers, into
the machines hard disk. You can
print and fax stored documents as
required. You can also change
print settings and print multiple
documents (Document Server).
See p.37 “Using the Document
Server”.
 With DeskTopBinder Profession-
al*/Lite, you can search, check,
print, and delete stored documents
using your computer. You can also
retrieve stored documents scanned
in scanner mode. File Format Con-
verter*, you can even download
documents stored in copy and
printer functions to your compu-
ter. See Network Guide.
AHR002S
GCKONN2J
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							iv
Paperless Fax Transmission 
and Reception
Reception
 You can store received fax messag-
es on the machines hard disk, in-
stead of printing them onto paper.
You can use ScanRouter Profes-
sional or a Web Image Monitor to
check, print, delete, retrieve, or
download documents using your
computer (Storing received docu-
ments). See Facsimile Reference
.
Transmission
 You can send documents created
using applications to another par-
tys fax machine directly, without
performing a print job (LAN-Fax).
See Facsimile Reference .
Fax Transmission and 
Reception Through the 
Internet
You can send fax documents through
e-mail by specifying the recipients
e-mail address (Internet Fax Trans-
mission).
You can receive sent documents
via Internet Fax, or from comput-
ers (Internet Fax Reception). See
Facsimile Reference 
 You can send faxes by using data
such as the IP address to specify
the IP-Fax destination (IP-Fax
Transmission).
The transmitted files can be re-
ceived using an Internet fax ma-
chine (IP-Fax Reception). See
Facsimile Reference 
GCKONN3J
AHR003S
GCKONN9J
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							v
Using the Scanner in a 
Network Environment
 You can send scanned documents
to other network computers using
e-mail (Sending stored scan file by
e-mail). See Scanner Reference.
 With ScanRouter delivery soft-
ware, you can save scanned docu-
ments in specified destinations on
network computers (File storage).
See Scanner Reference.
 You can send scanned documents
to other network folders (Scan to
Folder). See Scanner Reference
Administrating the 
Machine/Protecting 
Documents (Security 
Functions)
 You can protect documents from
unauthorized access and stop
them from being copied without
permission. See Security Reference.
 You can control the use of the ma-
chine, as well as prevent machine
settings from being changed with-
out authorization. See Security Ref-
erence.
 By setting passwords, you can pre-
vent unauthorized access via the
network. See Security Reference.
 You can erase the data on the hard
disk to prevent the information
from leaking out. See the manual
for the DataOverWriteSecurity
Unit* and Security Reference.
AHR004S
AHR005S
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							vi
Monitoring the Machine Via 
Computer
You can monitor machine status and
change settings using a computer.
 Using SmartDeviceMonitor for
Admin, SmartDeviceMonitor for
Client, or a Web Image Monitor,
you can use a computer to view the
machines status, such as to check
on paper quantities, or misfeeds,
etc. See Network Guide.
 You can also use a Web Image
Monitor to make network settings.
See Network Guide.
 You can also use a Web Image
Monitor to register and manage
items such as user codes, fax num-
bers, e-mail addresses, and folders
in the Address Book. See the Web
Image Monitor Help.
Using Web Image Monitor, you
can receive e-mails notifying you
when toner runs out or a paper
misfeed occurs. See the Web Image
Monitor Help.
Using Web Image Monitor, you
can receive information on the ma-
chine status via e-mail. See the
Web Image Monitor Help.
Preventing an Unauthorized 
Copy
 Using the printer driver, you can
embed a pattern in the printed
document. If the document is cop-
ied on a machine with the Copy
Data Security Unit(*), protected
pages are grayed out in the copy,
preventing confidential informa-
tion from being copied. If the doc-
ument is copied on a machine
without the Copy Data Security
Unit(*), the hidden text becomes
conspicuous in the copy, showing
that the copy is Unauthorized.
See the printer driver Help.
See Printer Reference.
 Using the printer driver, you can
embed text in the printed docu-
ment for unauthorized copy pre-
vention. If the document is copied,
scanned, or stored in a Document
Server by a copier or multifunction
printer, the embedded text ap-
pears conspicuous in the copy, dis-
couraging such unauthorized
copying.
See the printer driver Help.
See Printer Reference
 If a document protected by unau-
thorized copy guard is copied on a
machine that is equipped with the
Copy Data Security Unit(*), the
machine beeps to notify users that
unauthorized copying is being at-
tempted.
See Security Reference.
AHR006SAHR023S
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							vii
TABLE OF CONTENTS
Manuals for This Machine ...................................................................................... i
What You Can Do with This Machine .................................................................. iii
Copier, Facsimile, Printer, and Scanner Functions ................................................... iii
Utilizing Stored Documents ....................................................................................... iii
Paperless Fax Transmission and Reception............................................................. iv
Fax Transmission and Reception Through the Internet ............................................ iv
Using the Scanner in a Network Environment ........................................................... v
Administrating the Machine/Protecting Documents (Security Functions) .................. v
Monitoring the Machine Via Computer ...................................................................... vi
Preventing an Unauthorized Copy ............................................................................ vi
Notice ...................................................................................................................... 1
Copyrights and Trademarks ................................................................................. 2
Trademarks ................................................................................................................ 2
Information about Installed Software.......................................................................... 3
How to Read This Manual ..................................................................................... 9
Safety Information ............................................................................................... 10
Safety During Operation........................................................................................... 10
Positions of Labels and Hallmarks forRWARNING and RCAUTION ............. 12
ENERGY STAR Program ..................................................................................... 13
Machine Types ..................................................................................................... 15
1. Getting Started
Guide to Components ......................................................................................... 17
External Options....................................................................................................... 19
Internal Options ........................................................................................................ 20
Control Panel........................................................................................................ 21
Display Panel ........................................................................................................... 23
When the Authentication Screen is displayed .......................................................... 24
Turning On the Power ......................................................................................... 25
Turning On the Main Power ..................................................................................... 25
Turning On the Power .............................................................................................. 25
Turning Off the Power .............................................................................................. 26
Turning Off the Main Power ..................................................................................... 26
Saving Energy .......................................................................................................... 27
2. Combined Function Operations
Changing Modes .................................................................................................. 29
Multi-Access ......................................................................................................... 31
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							viii
3. Document Server
Relationship between Document Server and Other Functions ....................... 35
Document Server Display ........................................................................................ 36
Using the Document Server ................................................................................ 37
Storing Data ............................................................................................................. 37
Changing a Stored Documents File Name, User Name, or Password .................... 40
Searching for Stored Documents ............................................................................. 41
Printing Stored Documents ...................................................................................... 42
Deleting Stored Documents ..................................................................................... 45
Viewing Stored Documents Using a Web Image Monitor ........................................ 46
Downloading Stored Documents.............................................................................. 46
Settings for the Document Server ...................................................................... 47
4. User Tools (System Settings)
User Tools Menu (System Settings)................................................................... 49
Accessing User Tools (System Settings) .......................................................... 52
Changing Default Settings ....................................................................................... 52
Exiting User Tools .................................................................................................... 52
Settings You Can Change with User Tools ....................................................... 53
General Features ..................................................................................................... 53
Tray Paper Settings ................................................................................................. 56
Timer Settings .......................................................................................................... 59
Administrator Tools .................................................................................................. 62
5.Registering Addresses and Users for Facsimile/Scanner Functions
Address Book....................................................................................................... 69
Registering Names .............................................................................................. 72
Registering a Name ................................................................................................. 72
Changing a Registered Name .................................................................................. 73
Deleting a Registered Name .................................................................................... 73
Authentication Information ................................................................................. 74
Registering a New User Code.................................................................................. 74
Changing a User Code............................................................................................. 75
Deleting a User Code ............................................................................................... 76
Displaying the Counter for Each User Code ............................................................ 76
Printing the Counter for Each User Code................................................................. 76
Clearing the Number of Prints .................................................................................. 77
Fax Destination .................................................................................................... 79
Registering a Fax Destination .................................................................................. 80
Changing a Registered Fax Destination .................................................................. 82
Deleting a Registered Fax Destination..................................................................... 83
Registering an IP-Fax Destination ........................................................................... 84
Changing a Registered IP-Fax Destination .............................................................. 85
Deleting a Registered IP-Fax Destination ................................................................ 86
E-mail Destination................................................................................................ 88
Registering an E-mail Destination ............................................................................ 88
Changing a Registered E-mail Destination .............................................................. 89
Deleting a Registered E-mail Destination ................................................................ 90
Registering Folders ............................................................................................. 91
Using SMB to Connect ............................................................................................. 91
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