Sony Clie Peg N710c Handheld User Manual

							61Chapter2Using basic applications
Using the Address Book menus
This section explains the menu commands specific to Address Book. For the
Edit menu, see “Using the Edit menu” on page 110. The Record and Options
menus differ depending on whether you are displaying the Address List
screen or the Address View screen.
Record menus
Duplicate AddressMakes a copy of the current record and displays the copy in Address
Edit so you can make changes to the copied record. The copy has the
same category and attached notes as the original record.
Beam AddressSends all the address entries in the currently selected category to
another Sony handheld via the infrared communications port.
Beam Business CardSends the current business card to another Sony handheld via the
infrared communications port. You can also send a business card via
the infrared communications port by pressing and holding down the
Address Book button for longer than 2 seconds. This menu item is
highly useful because you can exchange business cards with other
Sony handhelds with ease.
Delete AddressDeletes the current address record. The Delete Address dialog box
appears.
Note
By default, the records that you delete are restored and saved in Palm
Desktop for CLIE software on your computer at the next HotSync
operation. To delete the records completely, deselect the check box
(
) for “Save archive copy on PC” in the Delete Event dialog box .
Attach NoteAdds comments to the current address record. Choosing this menu
opens up a screen for entering comments.
Delete NoteDeletes comments from the current address record. Choosing this
menu opens up the Delete Note dialog box. Tap Yes to delete
comments and No to cancel the delete function.
Select Business CardDefines the current address record on a business card.
 Managing addresses and phone numbers (Address Book) 
						

							62Chapter2Using basic applications
Options menus
FontYou can select a desired font in the Select Font dialog box .
Preferences Remember last category: Determines how Address Book appears
when you return to it from another application. If you select this check
box, Address Book shows the last category you selected. If you clear
it, Address Book displays All category.
Rename Custom FieldsThese custom fields appear at the end of the Address Edit screen.
Rename them to identify the kind of information you enter in them.
The names you give the custom fields appear in all entries.
SecurityHides the current record unless the password is entered. You can
select the view option among Show Records, Mask Records, or Hide
Records.
About Address BookShows the version information for Address Book.
 Managing addresses and phone numbers (Address Book) 
						

							63Chapter2Using basic applications
 Managing tasks and things to do
(To Do List)
A To Do List is a reminder of some task you have to complete. A record in
To Do List is called an “item.”
Note
If the HOLD switch is in the protect position, you cannot operate your CLIE
handheld.
Creating To Do List items
1Press the To Do List  button on the front panel.
To Do List opens and displays the category of items you last viewed.
Note
Press the To Do List application button repeatedly to cycle through the categories
in which you have items.
2Tap New.
A new To Do item is added to To Do List.
        b        
3Enter the text of the To Do item.
You can enter multiple lines of text.
4Tap anywhere onscreen to deselect the To Do List item.
The item is deselected and the new item is recorded to To Do List.
Tips
• If no To Do List item is currently selected, writing in the Graffiti writing area
automatically creates a new item.
• To display text that does not fit on the screen, tap the text line. 
						

							64Chapter2Using basic applications
Viewing To Do List items
You can check the items you recorded in To Do List.
1Press the To Do List  button on the front panel.
The To Do screen appears.
2Rotate the Jog Dial™ navigator to select the To Do List item
that contains the note you want to view.
3Press the Jog Dial navigator.
The notes of the selected item are displayed. If the item does not fit on the
screen, rotate the Jog Dial navigator to scroll the screen.
4Press the Jog Dial navigator.
The To Do List box reappears.
Viewing To Do List items by category
Press the Jog Dial navigator when To Do List is displayed but no
To Do item is selected. 
Each time you press the Jog Dial navigator, the display toggles through all
the available categories.
Tip on selecting the desired category from the categories list
Tap the arrow V at the upper right corner of the screen to display the category list.
You can select the desired category from the list.
Managing tasks and things to do (To Do List) 
						

							65Chapter2Using basic applications
Checking off a To Do List item
You can check off a To Do List item to remind you that you’ve completed it.
You can set To Do List to record the date that you complete the To Do item,
and you can choose to show or hide completed items. For details, see
“Changing the appearance of To Do List” on page 69.
1Press the To Do List  button on the front panel.
The To Do screen appears.
2Tap to select the check box on the left side of the item.
The check box changes to .
Managing tasks and things to do (To Do List) 
						

							66Chapter2Using basic applications
Working with To Do List
Setting the priority of an item
The priority setting for items lets you arrange the tasks in your To Do List
according to their importance or urgency. The default setting for To Do List
is to arrange items by priority and due date, with priority 1 items at the top.
If you have a number of items in your list, changing an item’s priority
setting may move its position in the list.
On the To Do List screen, tap the Priority number on the left side of the item
and then tap the desired Priority number.
You can select the Priority numbers 1 through 5, with 1 being the most
important.
        b        
Tip
You can also set the priority from the To Do Item Details dialog box.
Managing tasks and things to do (To Do List) 
						

							67Chapter2Using basic applications
Setting the due date for an item
You can associate a due date with any To Do List item. You can also sort the
items that appear in the list based on their due date.
1On the To Do List screen, tap the text of the item whose due
date you want to set.
2Tap Details.
3Tap the arrow V next to Due Date and then tap a desired due
date from the drop-down list.
You can select one of the following options:
•Today: Assigns the current date.
•Tomorrow: Assigns the next day’s date.
•One week later: Assigns the date exactly one week from the
current date.
•No date: Assigns no due date.
•Choose Date: Opens the Due Date screen, where you can choose
any date from the calendar.
4Tap OK.
Tip
If you turn on the Show Due Dates option in the To Do Show options dialog box, you
can tap directly on the due date in To Do List to select a desired due date.
Managing tasks and things to do (To Do List) 
						

							68Chapter2Using basic applications
Deleting an item
You can delete items from To Do List.
1On the To Do List screen, tap the item you want to delete.
2Tap Details.
The To Do Item Details dialog box appears.
3Tap Delete.
The Delete To Do dialog box appears.
4Tap OK to delete the item.
The selected event is deleted. To cancel deletion, tap Cancel.
Tip
If you check the “Save archive copy on PC” check box, the deleted item will be
saved onto the Palm Desktop for CLIE software on your computer during the
next HotSync
® operation.
Managing tasks and things to do (To Do List) 
						

							69Chapter2Using basic applications
Changing the appearance of To Do List
The Show Options dialog box enables you to control the appearance of To
Do List.
1On the To Do List screen, tap Show.
The To Do Preferences screen appears.
2Change the Show Options settings.
You can choose any of the following settings:
•Show Completed Items: Displays your completed items in To Do
List. If you turn off this setting, your To Do items disappear from
the list when you complete (check) them.
•Show Only Due Items: Shows only the items that are currently
due, past due, or have no due date specified. When this setting is
active, items that are not yet due do not appear in the list until their
due date.
•Record Completion Date: Replaces the due date with the actual
date when you complete (check) the item. If you do not assign a
due date to an item, the completion date still records when you
complete the item.
•Show Due Dates: Displays the due dates associated with items in
To Do List and displays an exclamation mark next to items that
remain incomplete after the due date passes.
•Show Priorities: Shows the priority setting for each item.
•Show Categories: Shows the category for each item.
3Tap OK.
Managing tasks and things to do (To Do List) 
						

							70Chapter2Using basic applications
Using the To Do List menus
This section explains the menu commands specific to To Do List. For the
Edit menu, see “Using the Edit menu” on page 110.
Record menus
Delete ItemDeletes the current To Do item. The Delete To Do dialog box appears.
Attach NoteAdds comments to the current To Do item. Choosing this menu item
opens up a screen for entering comments.
Delete NoteDeletes comments from the current To Do item. Choosing this menu
item opens up the Delete Note dialog box.
PurgeAllows you to delete any completed items from To Do List. Run this
command to save memory if you find too many recorded To Do items
in your CLIE handheld.
Note
By default, the items that you purge are restored and saved in Palm
Desktop for CLIE software on your computer at the next HotSync
operation. To delete the items completely, deselect the check box (
)
for “Save archive copy on PC” in the Purge dialog box .
Beam ItemSends the current To Do item to another Sony handheld via the infrared
communications port.
Beam CategorySends all the To Do items in the currently selected category to another
Sony handheld via the infrared communications port.
Options menus
FontYou can select a desired font in the Select Font dialog box.
Phone LookupThe Phone Number Lookup screen appears. If there is an Address
Book entry, you can look up the phone number of the selected item.
SecurityHides the current item unless the password is entered. You can select
the view option among Show Records, Mask Records, or Hide
Records.
About To Do ListShows the version information for To Do List.
Managing tasks and things to do (To Do List)