Telrad Digital Executive Set With Expanded Display User Guide

							Executive set with expanded display 9
3. Enter your password;
you receive the MAILBOX Menu.
*You hear this option only if there are deleted messages which may still
be recovered.
**You hear this option only if there are future delivery messa
ges waiting 
in your mailbox.
*** You see on your telephone set display either 
ALL MSGS, as shown 
here, or OLD MSGS, depending on LISTEN MESSAGES program-
ming on the IMAGEN MAILBOX PARAMETERS screen. 
To enter your mailbox from another extension
within the system
1. Dial the IMAGEN access code; 
you receive the internal Main Menu (see above).
2. Dial [#] and your mailbox number; 
you are asked to enter your password.
3. Enter your password; 
you receive the MAILBOX Menu.
To view a list of your messages{VISUAL LST}[9]
To listen to your new messages{NEW MSGS}[1]
To listen to your messages{ALL MSGS} ***[6]
To leave a message for another mailbox{LEAVE MSG}[2]
To record personal greetings{RECORD}[3]
To set mailbox options{SET OPTION}[4]
To record a group message[5]
To undelete messages[7]
 *
To review your future delivery messages[8]
 **
To repeat this menu[0]
To return to the previous menu[
*] 
						

							10 Executive set with expanded display
To enter your mailbox from a telephone outside
 the system
1. Dial the IMAGEN telephone number; 
you receive the external MAIN Menu.
2. Dial [#] and your mailbox number; 
you are asked to enter your password.
3. Enter your password; 
you receive the MAILBOX Menu.
RECORDING YOUR NAME 
AND PERSONAL GREETINGS 
You personalize your mailbox by recordin
g your name and 
your own personal 
greetings.
To record your name:
1. Press 
{RECORD} or [3] from the MAILBOX Menu; 
you receive the PERSONAL GREETINGS Menu:
To record your mailbox greeting{MBX GREETG}[1]
To record your personal busy greeting{BSY GREETG}[2]
To record your name{YOUR NAME}[3]
To record your special temporary greeting{TMP GREETG}[4]
To record your internal mailbox greeting[INT GREETG][5]
To repeat this menu[0]
To return to the previous menu{PREVIOUS}[
*] 
						

							Executive set with expanded display 11
2. Press {YOUR NAME} or [3]; 
you receive the PERSONAL GREETINGS RECORD 
Menu.
3. Press 
{RECORD NEW} or [5], and wait for the tone 
before sayin
g your name.
While you are recordin
g either your name or personal 
greetings, the {ADD TIME} and {END OF MSG} soft-
keys appear on the screen. Unless your system is pro-
grammed differently, you have four minutes to finish 
recordin
g, but can add another minute each time you 
press 
{ADD TIME}. 
4. When you finish recordin
g, press {END OF MSG}; 
you receive the END OF RECORD Menu:
To playback the message{PLAY OLD}[1]
To erase the existing message{ERASE OLD}[3]
To record a new message{RECORD NEW}[5]
To record a new message -- 
with amplification{AMPLIFY}[6]
To repeat this menu[0]
To return to the previous menu{PREVIOUS}[
*]
To exit from IMAGEN{EXIT}
To review your recorded message{PLAYBACK}[1]
To save your message{SAVE MSG}[2]
To erase this message{ERASE MSG}[3]
To add to this message{ADD TO MSG}[4]
To erase this message and record 
a new one{RERECORD}[5]
To repeat this menu[0]
To exit from IMAGEN{EXIT} 
						

							12 Executive set with expanded display
5. Press {SAVE MSG} or [2], to save the recording of 
your name; 
you return to the PERSONAL GREETINGS Menu.
NOTE
If you exit the END OF RECORD Menu without 
pressin
g {SAVE MSG}, your recording will not be 
effective. 
To record your personal greetings
You record your various personal 
greetings in the same 
way that you record your name. The only difference is that 
you select [1], [2], [4] or [5] from the PERSONAL GREET-
INGS Menu in step 2 above, dependin
g upon the type of 
greeting you want to record. There is no other difference in 
the procedure.
• Callers hear your personal 
mailbox greeting when you 
dont answer your rin
ging telephone, when it is in the 
Do Not Disturb (DND) mode, or when you have not 
recorded a busy 
greeting;
• Callers hear your 
busy greeting if they call while you 
are usin
g your telephone;
• Callers hear your 
special temporary greeting (for 
example, while you are on vacation), until you erase it, 
after which your mailbox reverts to your re
gular per-
sonal 
greeting.
• Callers from within the system hear your 
internal 
greeting
 (if programmed) as an alternative to your 
mailbox 
greeting. 
						

							Executive set with expanded display 13
CHANGING YOUR PASSWORD
You receive your initial password from the system adminis-
trator, but can chan
ge it at any time. You may also cancel 
your password. However, if you do so, anyone can enter 
your mailbox and listen to your messa
ges.
To change your password
1. Enter your mailbox (dial the IMAGEN access code and 
dial [#][#]).
2. Enter your current password; 
you receive the Mailbox Menu.
3. Press 
{SET OPTION} or [4]; 
you receive the MAILBOX OPTIONS Menu:
To program the first follow me{1ST FOLLOW}[1]
To program the second follow me{2ND FOLLOW}[2]
To program auto attendant service{AUTO ATT}[3]
To hear messages with header{HEADER}[4]
To change your password{PASSWORD}[5]
To define your personal distribution list{DIST LIST}[6]
To set the auto-copy feature[7]
To set the message monitoring time[8]
To repeat this menu[0]
To return to the previous menu[
*] 
						

							14 Executive set with expanded display
4. Press {PASSWORD} or [5]; 
you are asked to enter your new password.Enter your 
new password (up to 12 di
gits) followed by [#];
or
dial [#] to cancel your current password (see the NOTE 
below). 
You now have the followin
g options:
5. Press
 {CONFIRM} or {CANCEL}; 
the new password is either confirmed or canceled and 
you return to the Mailbox Options Menu.
NOTE
If, in Step 5, you dialed [#] (and then you pressed 
{CONFIRM}) to cancel your current password, you 
can then enter your mailbox without a password, 
as can anyone else.
To confirm the new password{CONFIRM}[1]
To cancel the new password{CANCEL}[2]
To exit from IMAGEN{EXIT} 
						

							Executive set with expanded display 15
LEAVING MESSAGES
LEAVING ORDINARY MESSAGES
You can leave a messa
ge from inside or outside of your 
mailbox. 
To leave a message
1. From outside your mailbox, dial the IMAGEN access 
code; you receive the IMAGEN MAIN Menu:
or
From inside your mailbox -- dial [
*] to move backwards 
throu
gh the menu options, until you receive MAILBOX 
Menu:
To leave a message{LEAVE MSG}[2]
To enter a mailbox{ENTER MBOX}[#]
To enter your mailbox{YOUR MBOX}[#][#]
To request extension number assis-
tance{EXT ASSIST}[9]
To exit from IMAGEN{EXIT}[
*] 
						

							16 Executive set with expanded display
*You hear this option only if there are deleted messages which may still 
be recovered.
** You hear this option only if there are future delivery messages waiting 
in your mailbox.
*** You see on your telephone set display either 
ALL MSGS, as shown 
here, or OLD MSGS, depending on LISTEN MESSAGES program-
ming on the IMAGEN MAILBOX PARAMETERS screen. 
2. Press {LEAVE MSG} or [2]; 
you are asked to enter a mailbox number.
3. Dial the mailbox number; 
you hear a recorded messa
ge:
This is mailbox number ___. Please state your mes-
sa
ge clearly, then dial [#].
Then you hear a short tone.
4. After you hear the tone, record your messa
ge.
While you are recordin
g, the softkeys {ADD TIME} and 
{END OF MSG} appear. Unless programmed differ-
ently, you have four minutes to record your messa
ge. 
You can add time by pressin
g {ADD TIME}. You 
receive another minute each time you press it.
To view a list of your messages{VISUAL LST}[9]
To listen to your new messages{NEW MSGS}[1]
To listen to your messages{ALL MSGS} ***[6]
To leave a message for another mailbox{LEAVE MSG}[2]
To record a personal greeting{RECORD}[3]
To set mailbox options{SET OPTION}[4]
To record a group message[5]
To undelete messages[7]
*
To review your future delivery messages[8]
**
To repeat this menu[0]
To return to the previous menu[
*] 
						

							Executive set with expanded display 17
When you have finished recording, dial [#] or press the 
{END OF MSG} softkey; 
you receive the END OF RECORD Menu:
5. Press 
{SAVE MSG} or [2]; 
your messa
ge is sent and you return to the MAIN 
Menu.
NOTE
If you han
g up without pressing any key, your mes-
sa
ge is sent and you exit IMAGEN.
If you dial [1] you hear the messa
ge again and 
remain in the END OF RECORD Menu.
If you dial [3] the messa
ge is erased and you 
return to the MAILBOX Menu.
If you dial [4] you hear a tone, state your addition 
to the messa
ge, and dial [#]; you remain in the 
END OF RECORD Menu.
If you dial [5] the messa
ge is erased. You hear a 
tone, record your new messa
ge and dial [#]. You 
remain in the END OF Record Menu.
If you dial [6], you can desi
gnate the message as 
To review your recorded message{PLAYBACK}[1]
To confirm and save this message in the 
system{SAVE MSG}[2]
To erase this message{ERASE MSG}[3]
To add to this message{ADD TO MSG}[4]
To erase this message and record a new 
one{RERECORD}[5]
To confirm and save this message with 
options(SAVE OPTIONS}[6]
To repeat this menu[0]
To return to the previous menu[
*] 
						

							18 Executive set with expanded display
being of a special type. (See next section, Leaving 
Special Types of Messages
).
LEAVING SPECIAL TYPES OF MESSAGES
A messa
ge can be tagged with one or more of the following 
four attributes:
1.Urgent. A messa
ge tagged URGENT will be heard 
before other non-ta
gged messages sent to the target 
mailbox, re
gardless of its chronological arrival.
2.Confidential. When you ta
g a message with the CON-
FIDENTIAL attribute, the system indicates that it saved 
the messa
ge as “confidential”. However, you should be 
aware that a CONFIDENTIAL ta
g does not prevent the 
recipient from forwardin
g the message to other sub-
scribers. However, you can ask the system administra-
tor to pro
gram your mailbox so that private messages 
are not automatically copied from your mailbox into 
another mailbox. (See 
Making Sure Messages Are 
Taken Care Of).
3.Confirmation. If you tag a message for confirmation, 
you will receive a recorded announcement at the time 
the person to whom you sent the messa
ge listens to it: 
Your message to  on  was heard. If the tar-
get mailbox has no name, the mailbox extension num-
ber is heard instead. Note that the date and time in the 
recorded announcement are the date and time that you 
sent the messa
ge to her.
4.Future delivery. The messa
ge you have recorded will 
be sent on the date and time that you specify (see 
below).