Telrad Digital Executive Set With Expanded Display User Guide

							Executive set with expanded display 39
2.  Press any one of the following:
•
{COPY MSG} or [1] and the mailbox number;
•
{TRANSF MSG} or [2] and the mailbox number;
•
{COPY TO GP} or [3] and the group number;
•
{TRANSFER TO GP} or [4] and the group number.
The ANNOTATION Menu is now displayed.
3. Dial [1] to record a new annotation, then save the mes-
sa
ge.
Every user to whom you have sent the messa
ge will 
now hear the updated annotation.
NOTE
If after havin
g recorded a new annotation, you do 
not save it or subsequently delete it, the messa
ge 
will be heard as if no annotation was ever 
recorded.
Additional menu operations
The followin
g commands are also available when operat-
in
g the ANNOTATION Menu:
• Dial [0] to repeat the ANNOTATION Menu options;
• Dial [
*] to return to the COPY/SEND Menu; 
						

							40 Executive set with expanded display
CALLER IDENTIFICATION (CID) 
LIST, DISPLAY AND DIAL
REVIEWING CID CALLS LISTED ON YOUR DISPLAY
Lists of answered and unanswered incomin
g outside calls 
-- supported by the Central Office for caller identification 
service -- can be viewed on the display of an Executive 
telephone set with expanded display. The user can to
ggle 
between a display of caller’s names and caller’s numbers. 
If authorized to enter the mailbox of another extension, the 
user can also view that extension’s list of incomin
g outside 
calls. Any of the callers whose calls are displayed can be 
called back, simply by selectin
g the respective call from the 
display.
A maximum of 100 caller identification call records can be 
saved by each user.
If the Caller Identification list, display and dial feature 
option is installed in your DIGITAL system, your Expanded 
Display appears -- in the idle state -- as shown here: 
						

							Executive set with expanded display 41
Accessing the CID list summary
When you press 
{CID LIST}, a list appears on the display, 
as shown in the display example below, includin
g:
• the name and extension number of the telephone set 
user;
• the number of ’unanswered calls’;
• the number of ’answered calls’;
• the combined number of ’all calls’;
• the current ‘display mode’ -- either ’name’ or ‘number’;
with a softkey -- to the ri
ght and to the left -- alongside each 
of the last four elements.
Changing the desired display mode of your CID list
Each time you press the ri
ght or left {DISPLAY MODE} 
softkey -- in the display screen above -- the display mode 
will to
ggle, from ’name’ to ’number’, or from ’number’ to 
’name’.
Selecting a five row CID list of not answered calls
If you press the ri
ght or left {NOT ANSWERED} softkey on 
your CID list summary display -- in the ’name’ display 
mode, as shown above -- a list of up to five rows of unan-
swered calls appears on the display -- as shown in the 
example below: 
						

							42 Executive set with expanded display
a. The title line -- at the top of the display -- shows:
• the type of calls listed -- ’not answered’;
• the number of calls of that type to the telephone set 
user’s extension DN;
•the pa
ge number of the list.
To scroll backward or forward and view other pa
ges of 
the list, use the [LO  HI] key at the bottom of the tele-
phone set -- by pressin
g [LO     ] to scroll backward, or 
[    HI] to scroll forward -- and view additional five row 
sets of unanswered calls.
b. The list shows unanswered, incomin
g, outside calls, in 
reverse chronolo
gical order -- that is, the last call that 
arrived appears first on the list.
c. The date and time of each call and the name of the 
unanswered caller are listed, unless the Caller ID infor-
mation from the Central Office does not include a name 
-- in which case the caller’s number will appear in the 
CALLER NAME column.
Placing a call from the CID list display
To place a call to the caller whose details appear in one of 
the lines of the call list, simply press either the ri
ght or left 
softkey alon
gside the line listing the call. 
						

							Executive set with expanded display 43
Selecting other CID lists of calls
The operations described in Steps a, b and c under Select-
ing a five row CID list of not answered calls, above, 
refer to CID lists of ’not answered’ calls, from the ’name’ 
display mode. Alternatively:
• you can also perform the same operations from the 
’number’ display mode -- see to
ggle operation of the 
right or left {DISPLAY MODE} softkey under Changing 
the desired display mode, above;
• alternatively, you can request lists of either:
•’answered’ calls -- by pressing the right or left 
{ANSWERED} softkey;
or 
•’all calls’ -- by pressing the right or left {ALL CALLS} 
softkey.
The description of the operations, displays and scrollin
g 
between list pa
ges applied to the ’answered’ or ’all calls’ 
list alternatives are similar to those for ’unanswered’ calls, 
as presented above.
Accessing details of a selected call from a five row CID 
list display
From any of the five row CID list displays -- such as that in 
the above unanswered calls display example -- you can 
display a detail screen for any of the calls shown, by press-
in
g:
•the 
{detail} softkey;
and then 
•the right or left softkey alongside the desired call.  
						

							44 Executive set with expanded display
A call detail display -- for the selected call --appears, as 
shown in the display example below:
a. The title line at the top of the call detail display shows:
• the type of the call selected -- ’not answered’ or 
’answered’;
• the total number of calls of the selected type -- from 1 
to a maximum of 100;
• the sequential number of the selected call -- in the 
upper ri
ghthand corner.
To scroll backward or forward and view detail displays of 
other calls, use the [LO  HI] key at the bottom of the 
telephone set -- by pressin
g [LO     ] to scroll backward, 
or [    HI] to scroll forward.
b. The five line call detail display shows the date and time 
the call arrived, the name and telephone number of the 
callin
g party and the DN of the outside line on which the 
call arrived.
a. On the bottom line of the call detail display are two soft-
keys:
• pressin
g the {} softkey, on the left, returns the 
call detail display for the previous call on the list;
• pressin
g the {} softkey, on the right, deletes 
the current call detail record from the Caller ID data 
base. 
						

							Executive set with expanded display 45
Placing a call from the CID call detail display
To place a call to the caller whose details appear in the call 
detail list, simply press either the ri
ght or left softkey along-
side either the caller’s name or number on the CID call 
detail display.
REVIEWING CID CALLS FOR ANOTHER EXTENSION
If you are authorized to enter the mailbox of another exten-
sion, you can also view that extension’s list of incomin
g 
outside calls.
Once you have entered the mailbox of the other extension 
-- after enterin
g a correct password -- dial [#].
When you dial [#], the CID list summary of calls to the 
desired extension appears on the display -- as shown in 
the display example under Accessing the CID list sum-
mary, above. You can then proceed to all the subsequent 
CID list, display and dial operations, as described above. 
						

							46 Executive set with expanded display
INDEXING YOUR MESSAGES
IMAGEN offers you the possibility of tagging your old mes-
sa
ges, and sorting them into indices for future retrieval. 
This allows you to identify and access a specific messa
ge 
without havin
g to first listen to all chronologically preceding 
messa
ges. 
You can allocate your messa
ges to your own Personal 
index, which can hold up to a maximum of 9 messa
ges 
(ta
gged 1 to 9); or to the System Index, which has a capac-
ity of 128 messa
ges (tagged 10 to 137).
To mark a message as indexed
After listenin
g to a given message, you hear the LISTEN 
Menu as normal. You decide you would like to allocate the 
messa
ge to an index:
1. From the LISTEN Menu, press
 {OPTIONS} or [6];
you receive the MORE LISTEN OPTIONS Menu:
To decrease speed{SLOW SPEED}[4]
For normal speed{NORMAL SPD}[5]
To increase speed{FAST SPEED}[6]
To add an ID tag to this message{INDEX}[8]
To repeat this message with timetag{HEADER}[9]
To return to the previous menu{PREVIOUS}[
*]
To lower volume[1]
For normal volume[2]
To raise volume[3]
To repeat this menu[0] 
						

							Executive set with expanded display 47
2. Press {INDEX} or [8];
you hear the followin
g message:
Enter a message index number between 1 and 9, or 
dial pound [#] for the system index.
3. Select a number between 1 and 9 -- for example, 7 -- to 
ta
g the message as ‘7’ in your personal index; or
dial [#];
IMAGEN assi
gns the message a System index number 
between 10 and 137, and informs you accordin
gly:
Message index . 
You are returned to the LISTEN Menu.
If you attempt to assi
gn a message with a personal identifi-
cation number that is already in use, you receive the fol-
lowin
g message:
This Identification tag is taken. To reassign it to the current 
messa
ge, dial [#]. To select another identification tag, dial 
a di
git between 1 and 9. To exit, dial star [*].
To retrieve an indexed message
1. Enter your mailbox, and from the MAILBOX Menu, 
select [6];
you receive the MESSAGE TYPE SELECTION Menu:
2. Dial [5]; you hear the followin
g announcement:
You have  private indexed messages in your 
mailbox
. Enter the message identification tag 1 to 9, or 
dial pound [#] followed by the system assi
gned identifi-
cation ta
g.
To listen to your new messages{NEW MSGS}[1]
To listen to your old messages{OLD MSGS}[2]
To listen to your future delivery messages{FUTUR DLVR}[3]
To listen to your confirmation messages{CONFIRM}[4]
To listen to your indexed messages{INDEX}[5]
To return to the previous menu{PREVIOUS}[
*] 
						

							48 Executive set with expanded display
3. Enter the appropriate private index tag
or
Dial [#] followed by the system index ta
g, and dial [#] 
a
gain to confirm.
IMAGEN retrieves and plays the messa
ge as instructed. 
You are then transferred to the LISTEN Menu.
NOTE
If you enter an identification number that does not 
exist, IMAGEN informs you accordin
gly, and plays 
the messa
ge that comes next in numerical order.
If, when prompted to enter the identification num-
ber, you dial [#] twice in succession, all indexed 
messa
ges will be played successively.
To remove a message from an index
After retrievin
g and listening to the message you wish to 
remove from the index, you receive the MORE LISTEN 
OPTIONS Menu:
1. Dial [8]; 
you hear the followin
g announcement:
To remove identification tag, dial pound (#).
2. Dial [#]; 
the Index ta
g is removed from the message and you 
are returned to the LISTEN Menu.