Toshiba Stratagy Flash Ivp8 User Guide

							Play Messages
Special Functions
Stratagy User Guide   06/0229
Important!The playback starts with the first 
message in the queue and continues until 
the preset time has expired. If there are 
two queues—new and saved—the 
playback occurs only in the queue you 
are in when you press
for continuous 
playback.
Ask your System Administrator to verify that you have 
this option.

Return to previous 
menuStratagy returns to the Play Messages Menu. 
						

							Play Messages
Special Functions
30Stratagy User Guide   06/02 
						

							Stratagy User Guide   06/0231
Send Messages4
From any tone-dialing telephone, you can record and send a message to a user, several 
users, or to a personal or system distribution list.
This chapter covers:
Recording controls
Send a message
Forward a message
Reply to the current message
Special delivery options
Future delivery 
						

							Send Messages
Recording Controls
32Stratagy User Guide   06/02
Recording Controls
While recording a message, you can pause/resume the recording or end the recording 
using the following keys (shown below).
 Pause/Resume (toggle or 30 seconds)
At any time while recording messages to another mailbox in the system, you can press 
 to pause for 30 seconds. The message resumes recording as soon as you press . 
Stratagy prompts you with, “Begin recording... (Beep).” 
If within the 30 seconds you do not press 
, Stratagy restarts another 30-second pause. 
If during the second 30-second pause you: 
Do not press any key, Stratagy assumes you have cancelled the message and 
returns to the Main Menu.
Press , Stratagy returns you to the Send Messages Menu and you can send, review 
or record over the message.
 End Recording
After recording a message, press  to end the recording.
3096
End recording Pause/Resume
(toggle or 30 secs.) 
						

							Send Messages
Send a Message
Stratagy User Guide   06/0233
Send a Message
Using the Send Messages Menu (shown below), you can record a message and send it 
to a single mailbox or multiple destinations (e.g., personal or system distribution list), 
forward a message (with a comment), or reply to a message sent you.
Set the Hour (1~12)
AM
PM
Set the Minutes (0~59)
Set the Day (1~31)
Set the Month (1~12)
Set the Year (last two digits)
Return to previous menu
(message delivery time plays) While recording a message, you 
can press:
Pause/Resume (toggle or 30 
seconds)
End recording
Select from the following:
User ID plus
Directory plus name
Personal List (1~7)
System List (1~7)
Press       when finished From the Main Menu:
Play Messages
Forward the current message
Reply to the current message
Send Messages
Enter one of the following:
User ID plus
Directory plus name
Personal List (1~7)
System List (1~7)
Multiple Destinations              
Record
Record a message, comment, or reply
Send and Return to Main menu
Review recording
Re-record
Append recording
Select Additional Destinations
Special Delivery Options
Set Urgent status (On/Off)
Set Private status (On/Off)
Set Return Receipt request (On/Off)
Return to previous menu
Set Future Delivery
†
Cancel message and select new destination
Cancel and return to Main Menu
3606† Not supported by all systems. 
						

							Send Messages
Send a Message
34Stratagy User Guide   06/02
1. From the Main Menu, 
press 
Send Messages.Stratagy prompts you to enter the destination (i.e., 
User ID, Personal, System List, or Multiple 
Destinations).
2. Enter one of the 
following destinations:
NoteA message can be sent to a total of 33 
destinations, including destinations entered in 
the 
 Additional Destinations option (see “ 
Select Additional Destinations” on page 35). A 
list counts as one destination.
User ID and press. 
Press
  again to record 
a message without 
playing the user’s 
name.Stratagy plays the user’s name or User ID for 
confirmation.
NoteIf your Stratagy system is designed with a fixed 
length number for your User ID, do not press
  
after entering a User ID. See your System 
Administrator for specific operation of your 
system.
Directory You are prompted to enter the person’s name.
Enter the first few 
letters of the first or 
last name (Q=7, Z=9).Stratagy plays the first name that matches the 
combination of letters you entered.
Press
to select the 
name as the 
destination
...or 

to hear the next 
name
...or 
 to cancel your 
entry and re-enter.

Personal List
Enter a list number 
(

~).You are prompted for the destination list number.
Stratagy plays the list comment or number for 
confirmation. See “Manage Your Lists” on page 60 to 
create or revise a destination (distribution) list. 
						

							Send Messages
Send a Message
Stratagy User Guide   06/0235
System List
Enter a list number 
(

~).You are prompted for the destination list number.
Stratagy plays the list comment or number for 
confirmation. Ask your System Administrator for 
more information about System Lists.
 Multiple 
DestinationsYou are prompted for the destinations: , , 

 Personal List and/or  System List.
3. Record a message after 
the tone. When finished, 
press
.
While recording, you can 
press 
 to pause/resume 
(toggle or 30 seconds) 
the recording.
4. Press
 again to send the 
message immediatelyStratagy tells you that your message has been sent and 
returns you to the Main Menu.
Important!If you pressto send your message, 
you cannot use the special recording 
and sending options.
...or before sending the 
message, you can use any 
of the following options:

Review recording The recording plays.
Re-record
Press
when done.The system prompts you to record at the beep.
Append recording
Press
when done.The appended recording plays after the already 
recorded portion of the message. The system prompts 
you to record at the beep.
Select Additional 
DestinationsSend the message to additional destinations. Valid 
entries: 
, , 
 and . You cannot enter 
 Multiple Destinations. 
						

							Send Messages
Send a Message
36Stratagy User Guide   06/02
Special Delivery 
OptionsYou can send a message as urgent, private, or with a 
return receipt request. The settings can be used in any 
combination and changed prior to sending the 
message.
See “Special Delivery Options” on page 43 for 
instructions on using this option.
Set Future Delivery You can have your message delivered at a future 
specified time and date. See “Future Delivery” on 
page 44 for instructions on using this option.

Cancel message and 
select new destinationCancels the message and returns you to Step 2 on page 
34.


Cancel and Return to 
the Main MenuCancels the message and returns you to the Main 
Menu. 
						

							Send Messages
Forward a Message
Stratagy User Guide   06/0237
Forward a Message
Any message sent to you can be forwarded to a single destination or a personal or 
system distribution list. When forwarding a message, recording a message (comment) 
is optional.
1. From the Play Messages 
Menu, press 
 Forward 
the current message.Stratagy prompts you to enter the destination (i.e., 
User ID, Personal, System List or Multiple 
Destinations).
2. Enter one of the 
following destinations:
NoteA forwarded message can be sent to a total of 
33 destinations, including destinations entered 
in the 
 Additional Destinations option (see “ 
Select Additional Destinations” on page 39). A 
list counts as one destination.
User ID and press. 
Press
  again to record 
a message without 
playing the user’s 
name.Stratagy plays the user’s name or User ID for 
confirmation.
NoteIf your Stratagy system is designed with a fixed 
length number for your User ID, do not press
  
after entering a User ID. See your System 
Administrator for specific operation of your 
system.
Directory You are prompted to enter the person’s name.
Enter the first few 
letters of the first or 
last name (Q = 7, 
Z = 9).Stratagy plays the first name that matches the 
combination of the letters you entered.
Press
to select the 
name as the 
destination
...or 

to hear the next 
name
...or 

 to cancel your 
entry and re-enter. 
						

							Send Messages
Forward a Message
38Stratagy User Guide   06/02

Personal List
Enter a list number 
(

~).You are prompted for the destination list number.
Stratagy plays the list comment or number for 
confirmation. See “Manage Your Lists” on page 60 to 
create or revise a destination (distribution) list.
System List
Enter a list number 
(

~).You are prompted for the destination list number.
Stratagy plays the list comment or number for 
confirmation. Ask your System Administrator for 
more information about System Lists.
 Multiple 
DestinationsYou are prompted for the destinations: , ,


 Personal List and/or  System List.
3. (Optional) Record a 
message (comment) after 
the tone. When finished, 
press
.
While recording, you can 
press 
 to pause/resume 
(toggle or 30 seconds) 
the recording.
4. Press
 again to forward 
the message immediatelyStratagy tells you that your message has been 
forwarded and returns you to the Main Menu.
Important!If you press to forward your message, 
you cannot use the special recording 
and sending options.
...or before sending the 
message, you can use any 
of the following options:

Review recording The forwarding comment plays.
Re-record
Press
when done.The system prompts you to record the comment at the 
beep.
Append recording
Press
when done.The appended forwarding comment plays after the 
already recorded message comment. The system 
prompts you to record at the beep.