Toshiba Stratagy Flash Ivp8 User Guide

							Send Messages
Forward a Message
Stratagy User Guide   06/0239
Select Additional 
DestinationsSend the forwarded message to additional 
destinations. Valid entries: 
, , 
 and . 
You cannot enter 
 Multiple Destinations.
Special Delivery 
OptionsYou can send a message as urgent, private, or with a 
return receipt request. The settings can be used in any 
combination and changed prior to sending the 
message. 
See “Special Delivery Options” on page 43 for 
instructions on using this option.
Set Future Delivery
You can have your message delivered at a future 
specified time and date. See “Future Delivery” on 
page 44 for instructions on using this option.

Cancel message and 
select new destinationCancels the message and returns you to Step 2 on page 
37.


Cancel and Return to 
the Main MenuCancels the message and returns you to the Main 
Menu. 
						

							Send Messages
Reply to the Current Message
40Stratagy User Guide   06/02
Reply to the Current Message
Stratagy lets you reply to a message that you are currently playing. When you reply to 
a message, you do not have to select the source of the message as a destination since 
Stratagy “remembers” it. You can send the reply to additional destinations.
When the originator(s) receives and plays the reply, he/she hears the prompt, “Reply 
message from [name or User ID].”
Important!The Reply feature only works if the original message is sent from a 
Stratagy user. When a Stratagy user that has not logged on to his/her 
mailbox leaves a message for you, you have to enter a destination to 
respond.
1. From the Play Messages 
Menu, press 
Reply to 
the current message.You are prompted to record your reply to the message.
2. Record your reply after 
the tone. When finished, 
press
.
While recording, you can 
press 
 to pause/resume 
(toggle or 30 seconds) 
the recording.
3. Press
 again to send the 
reply immediatelyStratagy tells you that your reply has been sent and 
returns you to the Main Menu.
Important!If you press to send your reply you 
cannot use the special recording and 
sending options.
...or before sending the 
reply, you can use any of 
the following options:

Review reply The recording plays.
Re-record
Press
when done.The system prompts you to record your reply at the 
beep. 
						

							Send Messages
Reply to the Current Message
Stratagy User Guide   06/0241
Append reply
Press
when done.The appended reply plays after the already recorded 
portion. The system prompts you to record at the beep.
Select Additional 
DestinationsSend the message to additional destinations. You may 
repeat this step as often as necessary.
Enter one of the 
following 
destinations:
User ID and 
press
. Press  
again to record a 
reply without 
playing the user’s 
name.Stratagy plays the user’s name or User ID for 
confirmation.NoteIf your Stratagy system is designed with a fixed 
length number for your User ID, do not press
  
after entering a User ID. See your System 
Administrator for specific operation of your 
system.
Directory You are prompted to enter the person’s name.
Enter the first few 
letters of the first or 
last name (Q = 7,
Z = 9).Stratagy plays the first name that matches the 
combination of the letters you entered.
Press
to select the 
name as the 
destination
...or 

to hear the next 
name
...or 

 to cancel your 
entry and re-enter.

Personal List
Enter a list number 
(

~).You are prompted for the destination list number.
Stratagy plays the list comment or number for 
confirmation. See “Manage Your Lists” on page 60 to 
create or revise a destination (distribution) list. 
						

							Send Messages
Reply to the Current Message
42Stratagy User Guide   06/02
System List
Enter a list number 
(

~).You are prompted for the destination list number.
Stratagy plays the list comment or number for 
confirmation. Ask your System Administrator for 
more information about System Lists.
Special Delivery 
OptionsYou can send a message as urgent, private, or with a 
return receipt request. The settings can be used in any 
combination and changed prior to sending the 
message.
See “Special Delivery Options” on page 43 for 
instructions on using this option.
Set Future Delivery You can have your message delivered at a future 
specified time and date. See “Future Delivery” on 
page 44 for instructions on using this option.

Cancel reply Cancels the reply and returns you to Step 2 on page 40.


Cancel and Return to 
the Main MenuCancels the message and returns you to the Main 
Menu. 
						

							Send Messages
Special Delivery Options
Stratagy User Guide   06/0243
Special Delivery Options
You can send a message as urgent, private, or with a return receipt request. The 
settings can be used in any combination and changed prior to sending the message. 
When you send, forward or reply to a message, this option is available by pressing 

Special Delivery Options.
➤Enter an option number:

Set Urgent status 
(toggle)
To remove the urgent 
status, press
  then 
 
again.Urgent messages play first in the New Message 
Queue.
Set Private status 
(toggle)
To remove the private 
status, press
  then  
again.Private messages cannot be forwarded.
Set Return Receipt 
request (toggle)
To remove the return 
receipt request, press
 
 
then  again.Stratagy notifies you when and by whom the 
message was received and plays the original 
message.
NoteA message that is only partially heard (for 
five seconds or longer) sends back a return 
receipt to the sender.

Return to previous 
menuStratagy returns you to the previous menu. 
						

							Send Messages
Future Delivery
44Stratagy User Guide   06/02
Future Delivery
Stratagy can be configured so that your message is delivered at a future specified time 
and date. After marking the message for future delivery, you can review (play, save, 
delete) the message at any time before it is sent. See Chapter 3 – Play Messages for 
instructions on using the Future Delivery Review option.
When you send, forward or reply to a message, this option is available by pressing 

Set Future Delivery. You can choose any or all of the selections.
NoteFuture Delivery is not supported by all Stratagy systems. Check with your 
System Administrator to find out if your system is configured for this feature.
➤Enter an option number 
and press
 .Each of these settings default to the current 
time/date. To set a future delivery time, you do not 
need to enter all the options. For example, if you 
have recorded a message and want to have it 
delivered that afternoon at 2:30 PM, you only 
need to enter the hour (2), select PM and enter the 
minutes (30) using options 1 and 2.

Set Hour (
~
)

AM
PMStratagy prompts you to select AM or PM.
Set Minutes (~
)
Set Day (
~
)
Set Month (
~
)
Set the Year (last two 
digits)Two-digit numbers under 80 will be set for the 
next century. For example, enter 

 to set 2059.

Return to previous 
menuStratagy plays the message delivery time and date 
and returns you to the previous menu.
NoteYou can review, continue to send (save), or 
delete this message using the Future 
Delivery Review option on the Play 
Messages Menu. (See Chapter 3 – Play 
Messages). 
						

							Stratagy User Guide   06/0245
Manage Mailbox5
Stratagy provides special options to customize and manage your mailbox features 
(menu shown below).
From the Main Menu:
Manage Mailbox
Change your Greeting
Change your User Options
Manage your Lists
Manage your Guest User IDs
Return to Main Menu





 
						

							Manage Mailbox
Change Your Greeting
46Stratagy User Guide   06/02
Change Your Greeting
You can select either a personal or system greeting to play callers when you do not 
answer or when your telephone is busy.
This section discusses the three basic greeting controls (menu shown below):
Create or record over a personal greeting
Change your greeting selection
Review a greeting
Not available 
for System 
greeting
From the Main Menu:
Manage Mailbox
From the Manage Mailbox Menu:
Change your Greeting
Select       ~      for a Personal Greeting or       for the 
System Greeting
Review selected greeting
Record (new) greeting
Review recording 
Re-record
Append to recording 
Cancel recording
Save recording
Return to previous menu
Review current greeting 
Return to previous menu
3608 
						

							Manage Mailbox
Change Your Greeting
Stratagy User Guide   06/0247
Create or Record Over a Personal Greeting
Personal greetings should be informative and advise callers when you will be 
available to return their calls or respond to their messages. You can update personal 
greetings as often as you want. You can store up to seven different recorded greetings 
from which you can choose as your personal greeting. The System Administrator can 
also schedule your greetings to play automatically at different times.
1. From the Manage 
Mailbox Menu, press 

Change your Greeting.Stratagy prompts with a list of options from the 
Change your Greeting Menu.
2. Enter a number from 

~.Your greeting is identified by the number chosen. 
For example, you can record a general greeting as 
greeting 1, then record a greeting for holidays as 
greeting 2. Later, you can choose which one plays. 
You can re-record a greeting at any time.
3. Press
to record the 
greeting (speak slowly 
and clearly).The following information should be included in 
your Personal Greeting:
Your name
Company and/or department
Date
Your availability
Instructions to leave a detailed message
Call coverage options
4. Press 
 when done. 
						

							Manage Mailbox
Change Your Greeting
48Stratagy User Guide   06/02
Sample Greeting
“Hi. This is Mary Smith of the Toshiba Marketing 
Department. It is Monday, June 19, and I am in the 
office today. I am either on the telephone or have 
stepped away for a few minutes and your call has 
been forwarded to my voice mailbox. If at the tone 
you leave a detailed message and a telephone 
number where I can reach you, I will be happy to 
return your call.”
5. (Optional) After 
recording, you can press:

Review recording The complete greeting plays.
Re-record
Press 
 when done.The system prompts you to record at the beep.
Append recording
Press
when done.Appending a greeting enables you to add 
information to the end of your already recorded 
greeting. The system prompts you to record at the 
beep.
Cancel recording The greeting is canceled. The system returns to 
the previous menu.

Save recording Stratagy tells you that greeting (number) has been 
recorded and returns to the previous menu. Again, 
you are given the option to review or record over 
the greeting you have just recorded.
6. Press 

 to return to the 
previous menu.You are given the option to record another 
greeting.
7. Press 

 and select another 
greeting number (

~).
8. Repeat Step 3 on page 47.
Important!The last greeting selected or 
recorded is the greeting that callers 
hear as your User ID greeting.
9. To return to the Main 
Menu, press



.Stratagy plays the Main Menu options.