Toshiba Voice Processing Vp100, 300s, 300 Configuration Manual

							DLWLJGHT EWING TIME Table 
8-3 
- 
8.3 HOW TO CONFIGURE THE DAYLIGHT SAVING TIME TABLE 
Enter the dates when daylight saving time begins and ends. After each date, enter A if the dock 
should be set ahead one 
hour, or B if the clock should be set back one hour. 
8 Using INSTALL l ‘- 
There are no questions in the INSTALL program perkning to the DAYLIGHT SAVING TIME 
Table. Confiie the DAYIJGHT SAVING TIME Table hy using the UPDATE program. 
w Using UPDATE 
Use the UPDATE program to: 
_ . . 
l LIST the DAYLIGHT SAVING TIME Table 
l ADD dates to the DAYLIGHT SAVING TIME Table 
l DELETE dates from the DAYLIGHT SAVING TIME Table 
UST 
Listing the DAYUGHT SAVING TlME Table 
ADD Addlng dates to the DAYLIGHT SAVING TIME Table 
MODIFY Modifying the DAYUGHT SAVING TIME Table 
DELETE The DAYLIGHT SAVING TlME Table cannot be modified. Use the 
ADD or DELETE commands to change the DAYLIGHT SAVING 
TIME Table. Deleting dates from the DAYLIGHT SAVING TIME Table  
						

							9 
DISTRIBUTION LIST TABLE 
Chapter Contents 
S In  9 
D 
9.1 Undemanding the DlSTFIlBUllON UST Table ............................................ 9-l 
92 HowtheDlSTRlBLmONUSTTableisUsed.. 
.......................................... 
..9- 2 
9.3 How to Configure Distkutim Lists and Extended Mailboxes ................................ 9-4 
Using INSTALL .................................................................. 
9-5 
Using UPDATE ................................................................... 9-6 
kx  
						

							INTRODUCTION 
A Distribution List contains mailbox numbers, to which messages are sent when addressed to the 
Distribution List pilot number. 
l 
Extended mailboxes are a series of mailboxes linked together to enable one ma&x number to 
receive more than 32 messages (the maximum number of messages one mailbox can receive). 
Extended Mailboxes are also used to store numbers for offsite Message Waiting Notification. 
Distribution Lists and Extended Mailboxes are confiied in the DISTRIBUTION IJST Table. 
Distribution Lists are available only with the IntraMessaging option. Extended Mailboxes may be 
configured without IntraMessaging. 
In this chapter, you will fmd the following sections: 
l Quick Reference Guide containing the commands most commonly used with the 
DISTRIBUTION LIST Table 
@ 
l A description of the DISTRIBUTION LIST Table 
l A description of how the DISTRIBUTION LIST Table is used I 
l A description of how to configure the DISTRIBUTION LIST Table 
!  
						

							Quick Reference Guide 
.‘- 
DISTRIBUTION LIST Table 
Description 
DISTRIBUTION LIST Table 
Contains the pilot number and mailboxes associated 
with Distribution Lists and Extended Mailboxes. By 
addressing the pilot number of a Distribution List, a 
message is sent to all members. The Toshiba VP 
System must be equipped with IntraMessaging to 
support Distribution Lists. 
Distribution List Contains a pilot number and a list of mailbox 
numbers. A message may be sent to the entire list by 
addressing the message to the pilot number of the list. 
Extended 
Mailbox Included in the DISTRIBUITON LIST Table. By 
addressing the pilot number of an Extended Mailbox, 
a message is sent to 
the first available mailbox 
associated with that Extended Mailbox. 
Extended Mailboxes may also be used to store the 
numbers to be called for Offsite Message Waiting 
Notification. IntraMessaging is not required for 
Extended Mailboxes. 
An Extended Mailbox may have up to 24 other 
mailboxes linked to it. 
Maximum Lists 250 total Distribution Lists/Extended Mailboxes 
Maximum 
Entries 2500 total mailboxes. Mailbox must exist in the USER 
Table before being added to the Distribution List. 
DISTRIBUTION LIST Table and 
the INSTALL Program 
Question 
4 Enter the Distribution List number (1-8 digits). This 
number must already exist as a mailbox in the USER 
Table. Enter the member mailboxes to be added to 
the list. If the list exists, new members are appended 
to existing ones. Enter an empty line when done. 
If entering an Extended Mailbox, add as Distribution 
List and modify by using the UPDATE program when 
the installation is complete.  
						

							Quick Reference Guide 
DISTRIBUTION LIST Table 
Command Description 
UPDATE Command OptIons 
LIST .L DIST 
Use to list one or all Distribution Lists or Extended 
Mailboxes. 
.L DIST M Use to list all Distribution Lists associated with a 
specific mailbox. 
ADD 
MODIN .L DIST N 
Use to list all Distribution Lists associated with a 
specific network address. Used only with Multi-Cabinet 
or Remote Networking. 
.A DIST Use to define a pilot number, or to add members to an 
existing list or Extended Mailbox. 
.M DIST TYPE Used only for systems installed with IntraMessaging. 
Use this command to convert a Distribution List to an 
Extended Mailbox, or to convert an Extended Mailbox 
to a Distribution List. 
.M DIST I Use to convert network addresses in Distribution L.&s. 
Used only with Multi-Cabinet or Remote Networking. 
DELETE .D DIST Use to delete members, an entire list, or an Extended 
Mailbox. 
The . prompt is displayed by the 
UPDATE program. 
__.’ :  
						

							DISTRIBlJTlON LIST TaMe 9-l 
- 
UNDERSTANDING THE DISTRIBUTION LIST TABLE 
The DISTRIBUTION LIST Table contains the pilot number and members of all Distribution Lists 
and Extended Mailboxes. Distribution Lists are available only with the IntraMessaging option. 
Extended Maiboxes may be configured without IntraMessaging. 
Distribution Lists and Extended Mailboxes have a series of member mailboxes as&&ted with a 
pilot number. 
l A Distribution List contains a pilot number and a list of mailbox numbers. A message may be 
sent to the entire list by addressing the message to the pilot number of the list. 
l An Extended Mailbox is a mailbox with up to 24 other maiboxes linked to it. 
l Extended Mailboxes may be used to contain numbers to call for offsite Message Waiting 
Notification. 
Example of a Distribution List: 
Example of an Extended Mailbox  
						

							- 
9-2 Configuration Mml 
9.2 HOW THE DISTRIBUTION LIST TABLE IS USED 
This section describes how the DISTRiBUTION LIST Table is used for Distribution Lists and 
Extended Mailboxes 
DlstributJon Llsts When a message is addressed to a Distribution List number, the lb&.&a 
VP System checks the DISTRIBUTION LIST Table for the member 
mailboxes. A message header is supplied to each of the mailboxes. 
When the message is listened to, the header tells the system where that 
message is stored. The message is not sent to the creator of the 
message, even if their mailbox is listed as a member ma&ox. 
A Distribution List is addressed by its pilot number. The pilot number 
must fim be created in the USER Table as a mailbox with no extension. 
Once a mailbox is converted into a Distribution List, it cannot be logged 
onto, and it cannot receive individual or broadcast messages; it only 
serves as the Distribution List’s address. Each mailbox included in the 
list must also already exist in the USER Table or be a valid network 
address 
After recording, during the addressing options, use a Distribution List 
pilot number in the same way as a normal mailbox address. Multiple vi; 
$% 
appearances of the same mail& address are treated as one appearance. 
Only one message is sent to the mailbox, no matter how many times it is 
listed in a Distribution List. .:: 
tU When a Return Receipt message is requested for a message sent to 
a Distribution List, a message is sent back from each member of the 
list. Depending upon the size of the list, more messages may be 
received than can be stored in a normal mailt~~, 
For Multiple-Cabinet and Multl-Location Network Systems 
A network mailbox, defined as a regular mailbox number preceded by a 
Network Location Code, may actually be a Distribution List number on 
the destination system. The destination system would deliver the 
message to all mailboxes on that list. 
Extended Mailboxes The maximum number of messages per mailbox is 32 When a mailbox 
is configured as an Extended Mailbox, excess messages, over the 
maximum limit of 32 are placed in the next member mailbox 
Lf messages are erased from the pilot mailbox, new messages are placed in 
the pilot mailbox before being placed in any member mailbox. If someone 
is logged ON to the pilot mailbox and the mailbox is not full, merges are 
queued to the pilot mailbox. The queued messages are then delivered to 
the pilot mailbox after it has been logged OFF. 
In high traffic applications, assign COS Attribute 71 - TRANSCRFIION 
MAllBOX, to the pilot mailbox so that all messages are placed immediately 
/ 
in a member mailbox. 
Tahllss w syzterm f+c4eas5.3 May. 1881  
						

							DlSlRlBUtlON LISTTaM 9-3 
- 
Each member mailbox must be checked individually for messages, 
The mailbox feature “Check” does not work on messages sent to 
Extended Mailboxes. For more information, refer to the F’ 
Lk5crip2ion manual’ - CUSTOMIZATION, Extended Mailboxes. 
v To avoid confusion, when a name is recorded for a mailbox, any 
associated Extended Mailbox should also have the qne name 
recorded. Since the name is spoken when a message is sent to or 
received from a mailbox with a name, if a message is sent to or 
received from an associated Extended Mailbox, the name is not 
spoken if it is not recorded. Confusion arises when the name is 
spoken sometimes and not spoken at other times, even though a 
message is received from or addressed to the same mailbox number. 
Extended Mallbox for Alternate OffsIte Numbers 
For offsite message waiting, more than one number can be called to be 
notified of the messages. This is done through the use of Extended 
Mailboxes. A typical application may look like the following. 
Three technicians hold pagers for an emergency mail- each person 
’ can be notified in succession. _) 
The Extended Mailboxes are defined as members of the maiIbox 
configured for offsite notification. Each Extended Mailbox contains the 
digits to dial for offsite notiEcation. The member mailboxes are used 
solely to store the alternate offsite notification numbers. 
When a message is left, the Toshiba VP System gets the offsite 
notification number in a round-robin fashion, starting with the pilot 
mailbox. The first member is called next, followed by the next member, 
etc. If a member does not have an offsite number confgured, the 
number is used from the pilot mailbox. 
Refer to the 
Feature Dexriprion manual - CUSTOMIZATION, Offsite or 
Pager Message Notification.  
						

							9-4 Confiipmtion M& - 
9.3 HOW TO CONFIGURE DISTRIBUTION LISTS AND EXTENDED 
MAILBOXES 
This section de&bes how to configure Distribution L&s and Extended Mailboxes. e ‘. 
DiHrlbutJOn List De&me the Distribution List pilot number as a mailbox &mber with no 
extension. Choose a fti digit for the pilot mailbox that does not conflict 
with the numbering scheme of future extension expansion. Enter the 
pilot mailbox and all member mailboxes in the USER Table before 
entering them into the DISTRIBUTION LIST Table. 
A maximum of 250 Distribution Lists can be configured, with a total of 
XKI mailboxes defined in all lists. For example, you can define one list 
containing wx) mailboxes, 2 lists containing l250 mailboxes each, or 100 
lists containing 25 mailboxes each. Each Extended Mailbox counts as one 
listinthe25Omaximum. 
A mailbox must exist in the USER Table or be a valid network address to 
be configured in a Distribution List. If a mailbox is a member of more 
than one list, it is counted for each list it is a member of, but it is 
counted only once in the USER Table. 
A Distribution Iist may include other lists, as long as the lists do not, in 
turn, contain Diiution Lists. For example, a company-wide list may 
include the Distribution List of each department if none of the 
department lists include other lists. This also applies to Extended 
Mailboxes in Distribution Lists. 
Extended Mallbox If the IntraMessaglng Optlon Is Installed: 
Enter Extended Mailboxes by answering INSTALL question 7 - 
Distribution Lists. When finished with INSTAU, enter the UPDAI’E 
program and modify the Distribution List to be an Extended Mailbox. If 
configuring Extended Mailboxes after an installation is complete, enter 
the UPDATE program and add Distribution Lists Then modify the type 
to be an Extended Mailbox. The command to modify the type is: 
M DIST TYPE 
If the IntraMessaghg Option is Not installed 
The INSTALL program does not ask the question regarding Distribution 
Lists. When fmished with INSTALL., enter the UPDATE program to 
add the Distribution List. To create the Extended Mailboxes, at the dot 
prompt type 
A DIST 
The Distribution List is automatically created as an Extended Mailbox.  
						

							DISlRIE3UllON UST Table 9-5 
- 
As with Distribution Lists, enter all member mailboxes & the USER 
Table before entering them in the DISTRIBUTION LIST Table. If the 
mailboxes to be used as Extended h4ailbox members were not entered 
during INSTU add them to the USER Table with the UPDATE 
program before adding the Distribution List. 
Up to 24 mailboxes may be linked to an Extended Mailbox. This 
increases the number of messages allowed for the Extended Mailbox 
from 32 up to 800 messages. 
To calculate the number of member mailboxes needed, divide the 
anticipated maximum number of messages by 32 and round up. The 
member mailboxes should be created with no extension number. 
/ 
n Using lNSTALL 
An INSTALL question prompts for Distribution Lists. For Extended Mailboxes, enter as a 
Distribution List and later change the type in the UPDATE program. If a list has been 
pre-loaded from the back-up configuration diskette, additional mailboxes can be added to the 
list at this tune. 
When entering Distribution Lists with the INSTALL program, the lists and members are 
automatically entered into the table. Additional entries can be added through the UPDATE 
program. Extended Mailboxes are entered only through UPDATE. A Distriiution List 
entered during INSTALL can be modified to be an Extended Mailbox through UPDATE after 
the installation is complete.