Xerox Dd020 Manual

Scanning
WorkCentre 7120 Multifunction Printer
User Guide121
Loading Original Documents
All scanning tasks begin with loading the original document in the printer. Use the document glass for 
single-page jobs, or originals that will not feed through the document feeder. Use the document feeder 
for multiple- or single-page jobs.
Using the Document Glass
Lift the document feeder cover and place the original facedown, toward the back left corner of the 
document glass as shown.
CAUTION:When scanning a...

Scanning
WorkCentre 7120 Multifunction Printer
User Guide 122
Storing a Scan to a Folder
This section includes:
•Scanning to a Folder on page 122
•Printing Stored Files at the Printer on page 122
•Using Job Flow Sheets on page 124
•Printing Stored Files using CentreWare IS on page 124
•Retrieving Scanned Files to Your Computer Using CentreWare Internet Services on page 124
•Creating a Folder on page 125
•Deleting a Folder on page 126
Storing a scanned file to a folder is the simplest scanning method. A...

Scanning
WorkCentre 7120 Multifunction Printer
User Guide123
4. In the file list, touch the desired file. To print multiple files, touch them in succession.
Note:To view a thumbnail preview of the file, from the List drop-down list, select Thumbnail.
5. Touch Print.
6. If desired, select from the following options: Paper Supply, 2-Sided Printing or Output Destination.
7. To set the number of copies, touch Print Quantity, then enter the desired quantity using the 
alphanumeric keypad.
8. Touch Print....

Scanning
WorkCentre 7120 Multifunction Printer
User Guide 124
Using Job Flow Sheets
Job Flow Sheets allow you to execute a series of registered actions, such as Send as Fax or Print, for a 
file stored in a folder. Job Flow Sheets are created by the system administrator and are stored in the 
printer where they can linked by the user to a stored file.
For details, see the System Administrator Guide at www.xerox.com/office/WC7120docs.
Printing Stored Files using CentreWare IS
1. At your computer, launch...

Scanning
WorkCentre 7120 Multifunction Printer
User Guide125
9. On the Retrieve Files from Folder page, click the link to the selected file.
10. Click Save, select the desired storage location, then click Save.
11. If a stored file is no longer needed:
a. Select the desired file. 
b. In the upper right corner of the page, click Delete.
c. When prompted, click OK.
Additional File Retrieve Options
The following options are available when retrieving a stored file:
1. To retrieve a single page of a...

Scanning
WorkCentre 7120 Multifunction Printer
User Guide 126
4. In the Scan navigation pane at the left of the page, click Fo l d e r.
5. In the Fo l d e r list, click Create for an  folder.
Note:If necessary, scroll the page to see available folders.
6. Assign folder attributes:
•Folder Name: type the name.
•Delete Files After Retrieval: set or clear.
•Delete Expired Files: set or clear.
7. To assign a password to the folder:
a. In the Folder Passcode field, type the password.
b. In the Retype Passcode...

Scanning
WorkCentre 7120 Multifunction Printer
User Guide127
Scanning to a Network File Repository
Scanning to a network file repository is a feature of Network Scanning. Documents you scan are sent to a 
document repository on a network server configured by your system administrator. A template, also 
created by the system administrator, defines the scan settings and the destination of the scanned image.
Notes:
•Scanning to a network file repository must be configured by your system administrator....

Scanning
WorkCentre 7120 Multifunction Printer
User Guide 128
Scanning to an Email Address
Scanning to an email address sends scanned documents as attachments to email.
Note:This feature must be enabled by your system administrator.
To send a scanned image to an email address:
1. Load the original on the document glass or in the document feeder.
2. On the control panel, press the Services Home button.
3. Touch E-Mail.
4. Specify the recipient using one of these methods:
•Touch New Recipient: using the...

Scanning
WorkCentre 7120 Multifunction Printer
User Guide129
To request a read receipt:
1. On the printer control panel, press the Services Home button.
2. Touch E-Mail, then touch the E-mail Options tab.
3. Touch Read Receipts, then touch On.
4. Touch Save. 

Scanning
WorkCentre 7120 Multifunction Printer
User Guide 130
Scanning to a Computer
The Scan to PC feature allows you to scan a document to your computer.
Note:This feature must be enabled by your system administrator.
To use the Scan to PC feature:
1. Load the original on the document glass or in the document feeder.
2. On the control panel, press the Services Home button.
3. Touch Scan to PC.
4. Touch Transfer Protocol, then touch FTP, SMB or SMB (UNC Format), then touch Save.
5. Touch Server, Save...