Xerox Dd020 Manual

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User Guide131
Scanning to a Home Directory
The Scan to Home feature allows you to scan a document to your home directory. The network 
location of your home directory is defined by the system administrator.
Note:This feature must be configured by the system administrator.
To use the Scan to Home feature:
1. Load the original on the document glass or in the document feeder.
2. On the control panel, press the Services Home button.
3. Touch Network Scanning.
4. Touch the template created by your system administrator.
5. The template defines the scan settings as well as the destination of the image. To change any of 
the scan settings, touch the four menus at the bottom of the touch screen: Color Scanning, 
2-Sided Scanning, Original Type and Scan Presets. For details, see Setting Scan Options on 
page 133.
6. Press the green Start button.
For details, see the System Administrator Guide at www.xerox.com/office/WC7120docs. 
						

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Storing to a USB Flash Drive
The Store to USB feature allows you to scan a document to a USB Flash Drive using the USB port on 
the printer control panel.
Notes:
•This feature must be enabled by your system administrator.
•This feature cannot be used when the Media Card Reader option is connected.
To use the Store to USB feature:
1. Load the original on the document glass or in the document feeder.
2. Insert a USB Flash Drive in the USB port on the control panel.
3. Press the Services Home button.
4. Touch Store to USB.
5. Touch Save in.
6. Touch the desired folder.
• To move down one directory level, touch Next.
• To move up one directory level, touch Previous.
7. To select the storage location, touch Save.
8. To change any of the scan settings, touch the four menus at the bottom of the touch screen: Color 
Scanning, 2-Sided Scanning, Original Type and Scan Presets. For details, see Setting Scan 
Options on page 133.
9. To change any of the additional scanning options, use the three tabs at the top of the touch 
screen. For details, see Additional Scanning Options on page 134.
10. To scan the original and store the file, press the green Start button.
CAUTIONS:
• Do not remove the USB Flash Drive while a file is being stored. Damage to stored files may occur.
• Remove the USB Flash Drive before turning the printer off.
11. Touch the Services Home button, then remove the USB Flash Drive.
To print files stored on a USB Flash Drive, see Printing from USB Flash Drive on page 88. 
						

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Setting Scan Options
This section includes:
•Scan Settings on page 133
•Additional Scanning Options on page 134
Scan Settings
Scanning can be adjusted using optional settings. After selecting the desired scanning method, use the 
four menus at the bottom of the control panel touch screen to change the following scan settings:
• Color Scanning
• 2-Sided Scanning
•Original Type
• Scan Presets
To change the scan settings:
1. On the printer control panel, press Services Home.
2. Touch the desired scan method.
3. Touch the desired settings in the four menus at the bottom of the touch screen.
SettingUse
Setting Color Scanning Overrides automatic detection. Set to Color, Black & White, 
or Grayscale.
Setting 1-sided or 2-sided originals Use the document feeder to scan 2-sided originals. Select 
2-sided scanning to scan both sides of the paper to produce a 
multi-page image.
If your original document cannot be fed through the document 
feeder, use the document glass to manually perform 
2-sided scanning.
Setting the Original Type Choose from Photo & Text, Text, or Photo.
Setting the Scan Presets Choose from Sharing & Printing, Archival-Record, OCR, High 
Quality Printing, or Simple Scan. 
						

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Additional Scanning Options
Additional scanning options allow precise control of the scanning process. Many of these optional settings 
override the automatic settings. Instructions on the touch screen describe the use of these options.
After selecting the desired scanning method, use the tabs along the top of the touch screen to change 
the following scanning options:
• Advanced Settings
•Layout Adjustment
• Filing Options
Advanced Settings
Advanced settings allow you to control image options, image enhancements, scan resolution, file size, 
photographs, and shadow suppression.
To use Advanced Settings:
1. On the printer control panel, press Services Home.
2. Touch the desired scan method.
3. Touch the Advanced Settings tab.
4. Touch the desired setting.
SettingUse
Image Options Choose from Lighten/Darken, or Sharpness/Soften.
Image Enhancement Choose from Auto Suppression, or Contrast.
Resolution Choose from 200 to 600 dpi.
Quality/File Size Choose from: good image quality with small file size, higher image 
quality with larger file size, or highest image quality with largest 
file size.
Photographs Enhances the appearance of scans of photographic originals. Color 
Scanning must be set to Color.
Shadow Suppression Choose Auto Suppression to hide background color and image bleed 
through for color scanning. 
						

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Layout Adjustment
Layout adjustment provides additional settings for original orientation, original size, edge erase, Book 
Scanning and Reduce/Enlarge.
To use Layout Adjustment:
1. On the printer control panel, press Services Home.
2. Touch the desired scan method.
3. Touch the Layout Adjustment tab.
4. Touch the desired setting.
SettingUse
Original Orientation Choose from Upright Images or Sideways Images.
Original Size Choose from Auto Detect, Manual Size Input or Mixed Size Originals.
Edge Erase Choose from All Edges, Print to Edge, Individual Edges or from a 
previously created Preset. Using the plus or minus buttons (+/–), 
enter the value.
Book Scanning Choose from Left Page then Right, Right Page then Left or Top Page 
then Bottom. Using the plus or minus buttons (+/–), enter the 
Binding Edge Erase.
Reduce/Enlarge Choose from Proportional%, a Preset, or Enter Output Size. Using 
the plus or minus buttons (+/–), enter the value. 
						

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Filing Options
Filing Options provide additional settings for naming images, choosing image formats, adding meta 
data, and behavior if a file name already exists.
To  u s e  F i l i n g  O p t i o n s :
1. On the printer control panel, press Services Home.
2. Touch the desired scan method.
3. Touch the Filing Options tab.
4. Touch the desired setting.
SettingUse
File Name Enter a filename prefix.
File Format Choose from: PDF (Image Only or Searchable), PDF/A (Image Only 
or Searchable), Multi-page TIFF, TIFF (1 file per page), JPEG (1 file 
per page) or XPS (Image Only or Searchable).
Choose Compression Method, MRC High Compression or Optimize 
fo r  Fas t  We b  V ie w .
Meta Data Assign descriptive metadata to a scanned image.
If File Already Exists Choose from Do Not Save, Rename New File, Overwrite Existing 
File, Append to Existing Folder, or AddDateStamp to File.
Login Name Enter login name if required.
Password Enter password if required. 
						

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User Guide137
Using the Xerox Scan Utility
This section includes: 
•Overview on page 137
•Creating a Scan Template on page 138
•Scanning to a Template on page 139
•Accessing Xerox Scan Utility on page 139
•Importing Scanned Files into an Application on page 140
The Xerox Scan Utility allows you to scan images from the printer directly to your computer. These 
scanned images are not stored in the printer.
Notes:
•You must install the scan drivers to use the Xerox Scan Utility. For details, see the 
System Administrator Guide at www.xerox.com/office/WC7120docs.
•You must create a scan template before using the Xerox Scan Utility.
Overview
The following steps summarize the use of the Xerox Scan Utility:
1. Create a Xerox Scan Utility scan template using your computer.
• The template contains scanning instructions, such as color settings, file format and resolution.
• Once created, the template data is sent to the printer and stored there for later use.
2. Scan an original document at the printer.
• Using the printer touch screen, select the desired template.
• Scan the original document.
• When scanning is complete, the image is sent from the printer to the computer.
3. Use the Xerox Scan Utility to manage the scanned image at your computer:
• View image thumbnails.
• Copy images into file folders on your computer.
• Include images as attachments to emails. 
						

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Creating a Scan Template
Scan templates contain scanning instructions, such as color settings, file format and resolution. You can 
specify additional settings to retain thumbnail images, or you can select a folder destination so that 
when images are scanned, they are automatically copied into a designated folder on your computer.
You must create a scan template before you can download images to your computer or import images 
to applications using TWAIN or WIA.
To create a new Xerox Scan Utility scan template or edit an existing template:
1. Access the Xerox Scan Utility on your computer:
• Windows: In the taskbar, right-click the Xerox Scan Utility icon. Select Open Xerox Scan 
Utility. If the icon is not visible in the taskbar, click Start, select All Programs, or Programs if 
you are using Windows Classic View, select Xerox Office Printing > Scanning > 
Xerox Scan Utility.
• Macintosh: Navigate to Applications > Xerox > Xerox Scan Utility, then double-click the 
Xerox Scan Utility.
2. Click Scan Settings, then select one of the following options:
• To view the scanned image in both the Scan to Email and Copy to Folder tabs, click Preview 
image in Xerox Scan Utility.
• To automatically save the scanned images in a particular folder without opening the Xerox 
Scan Utility, click Send Image Directly to Folder. For details, see Xerox Scan Utility Help.
3. Select the desired settings for the template: Color, Black and White, Original Size, Resolution, 
Original Type, File Format, and Sides to Scan.
4. Select one of the following options:
• To create a new template for the settings you selected: in the Saved Template Settings 
drop-down list, type the name for the new template. Click Save.
• To edit an existing template with the settings you selected: in the Saved Template Settings 
drop-down list, select a template from the list displayed. Click Save.
Note:Spaces are not permitted in template names.
The template will now appear in the list of templates on the Network Scanning tab on the printer touch 
screen and in Folder: List of Files in CentreWare Internet Services. 
						

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Scanning to a Template
At the printer, place your original document in the document feeder or on the document glass.
1. On the control panel, press Services Home.
2. Touch Network Scanning.
3. Touch the desired template. To create a template, see Creating a Scan Template on page 138.
Note:Settings chosen using CentreWare Internet Services can be overridden using the printer 
touch screen.
4. To change any of the scan settings, touch the four menus at the bottom of the touch screen: Color 
Scanning, 2-Sided Scanning, Original Type and Scan Presets. For details, see Setting Scan 
Options on page 133.
5. Press the green Start button. The progress screen appears on the printer touch screen. When the 
scan is complete, the touch screen will redisplay the Network Scanning tab. Your file is stored in 
the selected folder on your computer.
Note:A password may be required when scanning to a template. Contact your system 
administrator for the password. For details, see the System Administrator Guide at 
www.xerox.com/office/WC7120docs.
Accessing Xerox Scan Utility
To access the Xerox Scan Utility on your computer:
• Windows: In the taskbar, right-click the Xerox Scan Utility icon. Select Open Xerox Scan Utility. If 
the icon is not visible in the taskbar, click Start, select All Programs, or Programs if you are using 
Windows Classic View, select Xerox Office Printing > Scanning > Xerox Scan Utility.
• Macintosh: Navigate to Applications > Xerox > Xerox Scan Utility, then double-click the 
Xerox Scan Utility. 
						

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Importing Scanned Files into an Application
You can import images scanned at the printer into Windows or Macintosh applications on your 
computer. You must create a scan template before you can download images to your computer or 
import images to applications using TWAIN or WIA. For details, see Xerox Scan Utility Help.
This section includes:
•Importing Scanned Images into a Windows Application (TWAIN) on page 140
•Using the WIA Image Manager in a Windows Application on page 141
•Using the Xerox Scan Utility in a Macintosh OS X Application (TWAIN) on page 141
Importing Scanned Images into a Windows Application (TWAIN)
To import scanned images into an application for Windows 2000, Windows XP, Windows Vista and 
Windows Server 2003:
1. Open the file in which you want to place the image.
2. Click the application’s menu item to acquire the scanned image. For example, if you are placing 
an image in a Microsoft Word 2003 document:
a. Click Insert.
b. Click Picture.
c. Click From Scanner or Camera.
d. Click the scanner, then click Custom Insert.
The Xerox Scan Utility window displays thumbnails of the scanned images. The date and time the 
image was scanned appears below each thumbnail. If you move your mouse over the thumbnail, a 
pop-up message displays information including the resolution and size of the image file. If a 
recently scanned image is not displayed, click Refresh.
3. Select the image you want to import.
4. Click Retrieve. A copy of the image is transferred to the location in your application. If you want to 
delete the images you selected, click Delete.