Xerox Documate 4790 User Guide

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-83 •Click the Properties button to open the OneTouch Link Properties for the Send to Application link. From this 
window, you can configure the default application for this link.
After configuring the link properties, all of the default scan configurations will immediately update to send to 
the application you specify in this window. When you create new configurations, the default settings will also 
match what you have selected...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-84 6. Put the document(s) in the scanner and start scanning with the button you set to use the Send to Application 
destination.
7. The scanner starts scanning and, when finished, sends the scanned file to the application you selected.
Technical note
• After configuring this link, you may need to click Refresh in the OneTouch Properties window to show the 
correct application icon in the Select destination list.
Configure advanced...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-85
Scanning to Multiple Destinations
Scanning to multiple destinations works the same as when scanning to a single destination, OneTouch simply 
distributes the final scan to several destinations. This option is enabled separately for each OneTouch button. 
1. Open the OneTouch Properties window and click on the Options tab.
2. Select Enable scanning to multiple destinations, then click back on the configuration tab.
3. Click each...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-86 4. If any of the destinations you select have global configuration properties, the Properties button at the 
bottom of the Selected destinations list will be enabled for you to configure the destination options. Click on 
the Properties button to open the OneTouch Link Properties window to configure the destinations.
Each destination that has global properties will be represented by its configuration tab in the OneTouch Link...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-87 6. Select the scan configuration you want to use for scanning in the Select configuration list.
Click on the Edit button to open the Scan Configuration Properties window to configure any destination 
specific scanning options. 
Each destination that has per-scan configuration properties will be represented by its configuration tab in 
the OneTouch Scan Configuration Properties window. Please refer to the destination instructions,...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-88 2. Select the Destination Application, File Format, and Scan Configuration applicable to your scanning batch.
Make sure the option Create single image files is not selected. If this option is selected, the job separation 
fe a t ure s  o n  t h e  Options tab will be disabled.
3. Click on the Options tab in the OneTouch Properties window.
4. Click on the down arrow next to the Select Button list to select the button you want to...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-89 –Sensitivity—you can adjust the sensitivity level of the blank page detection. For instance, depending on 
the paper weight, color mode, or image processing options selected, you might get varying results. 
Changing the sensitivity level allows you to fine-tune the accuracy of the blank page detection.
When the number of images reaches—input the maximum number of images you want in the scanned file. 
The scanner will create a new...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-90
Scanning with Optical Character Recognition 
(OCR)
Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and 
numbers. You can then work with the text and numbers to edit, spell check, change font or type size, sort, 
calculate, and so forth.
The OneTouch OmniPage Module must be installed on your computer in order to use the OCR options with the 
OneTouch software and your Xerox...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-91
Text Formats
You select the text format option by clicking on the text icon on the OneTouch Properties window. 
Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when 
you scan a document with the text format selected, the text portions of the document are automatically 
converted to editable text.
As you select Destination Applications that are text applications, the text...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-92 2. Right-click on the text format icon. 
3. Choose the file type that you want for the text format.
Your selection of a file type pertains only to the Destination Application currently selected on the OneTouch 
Properties window. Other Destination Applications that have a text option selected as the Page Format are 
not affected.Example menu for the text format when 
the Destination Application is Microsoft 
Word.Example menu for...