Xerox Documate 4790 User Guide

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-53 2. Hover the mouse cursor over the Set as scan destination option and the sub-menu will open to the right. 
Click on the setting you want the Storage location to be updated with. 
–For all configurations—select this option to have the storage location, in all scan configurations 
Storage Options tabs, updated to use this location. Note that the storage Link Properties location will 
also update to use this location.
–For new and...

Scanning and Configuring OneTouch
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® DocuMate® 4790
User’s Guide 6-54 4. Click the New button.
The Scan Configuration Properties dialog box opens.
5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, 
such as “Business Receipts.”
6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want.
7. Click the Storage Options tab.
8. Click the Browse button. 

Scanning and Configuring OneTouch
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® DocuMate® 4790
User’s Guide6-55 9. Select the folder you created for storing the scanned documents.
10. Click OK. The selected folder will now be set as the Storage location, such as “Business Receipts.”
11. Click OK. The new configuration is now listed as a Transfer to Storage configuration.
12. Repeat the process to create additional new configurations, such as one named “Personal Receipts.”
Note: Make sure to designate separate folders as the Storage Locations...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-56 13. You will now have multiple configurations set up for the Transfer to Storage destination, and each 
configuration scans documents to separate folders.
14. Now select a scanner button for each new configuration. Click Apply to set that button for that 
configuration.
Scan to multiple storage folders:
1. Insert the document you want to scan to storage.
2. Start scanning with the first button that you set to scan documents and...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-57 2. Select Burn to CD as the Destination Application. 
3. Choose a File Format and a Scan Configuration.
4. Click OK.
5. Now start scanning using the scanning button you set to scan and burn to a CD.
The scanner will start scanning. When finished the file will be saved to the Windows temporary location for 
CD files. An information bubble will appear in the Windows notification area telling you that there are files 
waiting to be...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-58
Printer or Fax
The availability of printers and/or faxes in the OneTouch destination list depends on whether or not you have 
printers or faxes configured in Windows. Please refer to the Windows documentation, or your printer or fax 
documentation, for setting up printers and faxes. 
Supported file types—only the BMP file format is available, when scanning to a printer or fax, as only 
uncompressed data can be send to these...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-59 •Fit to page, reduce image if necessary—if the scanned image is too big to be printed or faxed on a single 
page, the image will automatically be reduced to fit the page.
•Actual size, crop image if necessary—if the scanned image is too big to be printed or faxed on a single 
page, the image will automatically be cropped around its edges to fit on the page.
•Center image on page—the image will be printed in the center of the page...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-60 Destination type—the PaperPort destination is classified as a “Document Management Link”. To make it 
available in the destination list, you must select Document management on the Options tab in the OneTouch 
Properties window.
•Click the Properties button to open the OneTouch Link Properties for PaperPort. From this window, you can 
change the default folder location and options.
On initial installation of OneTouch, all scan...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-61 Select the destination folder for Scanned Documents
• Select a folder to send the scanned document(s) to when scanning to the PaperPort destination.
The list of folders in this window are from the PaperPort Folder Manager. Use the PaperPort Folder Manager 
to add or delete folders, add other drives and network locations to this list. You cannot add new folders from 
the OneTouch PaperPort configuration windows.
Scan to the current...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-62 1. Select SharePoint as the destination application.
2. Open the Scan Configuration you want to modify for scanning to a SharePoint site, or create a new Scan 
Configuration.
Select an existing configuration in which you have already specified your SharePoint site information, and 
then click on the Copy button to create a new configuration using the settings of the current configuration. 
3. Click on the SharePoint tab and fill...