Xerox Documate 4790 User Guide

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-63 •Password—input the password for the user account name you specified.
•Use Windows Integrated Authentication—select this option to use the Windows current user’s login name 
and password to access the SharePoint site.
•Destination folder—this is the folder where the final scanned document(s) are transferred to when scanning 
is complete.
•Filename format—select a file naming format, for the scanned document, from the list. Select...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-64 Click on the Properties button to open the Log Viewer from the SharePoint OneTouch Link Properties window. 
There are no global configuration properties for the SharePoint destination application, all configuration is done 
using the Scan Configuration Properties window as described in the previous section.
FTP Transfer
The FTP Transfer destination link allows scans to be sent directly to an FTP server from OneTouch. Please...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-65 1. Select FTP Transfer as the destination application.
2. Open the Scan Configuration you want to modify for scanning to an FTP server, or create a new Scan 
Configuration.
Select an existing configuration in which you have already specified your FTP server information, and then 
click on the Copy button to create a new configuration using the settings of the current configuration. 
3. Click on the FTP Transfer tab and fill in the...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-66 Because the destination configuration is done through the scan configuration, you can set each configuration to 
scan to a different FTP server, destination folder, and so on. This is the same process used as when scanning to 
different folders using the Transfer to Storage destination, as described in detail starting on page 53.
FTP Link Log Viewer
The OneTouch Link Log Viewer opens automatically when scanning is complete. Click...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-67
SMTP 
The SMTP destination link allows scans to be sent directly to an email address, through an SMTP server, from 
OneTouch. Please contact your server administrator for the server information you need to configure this link. 
Alternatively, have your site administrator or IT professional configure this link for you. Configuration of the 
SMTP server settings and user accounts is outside the scope of this document.
Supported file...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-68 3. Click on the SMTP Settings tab and fill in the fields with the information for you SMTP server.
•Protocol—select which protocol you want to use to transfer the scan to the server.
•Host—input the internet or intranet path of the server where you want to send the scanned documents. For 
example, smtp.company.com
•Port—input which port to use with the selected protocol. Changing the selected protocol will reset this value 
to the...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-69
SMTP Link Log Viewer
The OneTouch Link Log Viewer opens automatically when scanning is complete. Click on the menu arrow next to 
View logs for and select SMTP Link Agent from the list to display the transfer history for the SMTP link only. 
Double-click on any of the line items to open the selected log file in the Log File Detail View. If you open a failed 
transfer, the log file may contain the information you need to determine...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-70 Supported file types—all image and text file formats, except HTML, are available when scanning to an email 
application. Note that text file formats are only available if an OCR module or application is installed. Please refer 
to Te x t  Fo r m a t s on page 47 to see a list of text file formats that are available when OCR is installed.
Destination types—the email destination is classified as an “Email Link”. To make it available...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-71 •Internet options—if you need to change your email client, or any other internet options, click the Internet 
Options button.
The Windows Internet Options Control Panel opens. Click the Programs tab and choose a new email client 
from the program list. These are the standard Windows Internet Explorer options. Please see your Windows 
documentation for more information about the Internet Explorer options.
Color document...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-72 1. In the OneTouch Properties window select one of the default text editors such as WordPad.
2. Click on the Properties button to open the Text Document OneTouch Link Properties window. From this 
window you can select what OneTouch should do when text is not detected or recognition fails, and add 
other applications to OneTouch.
Note that if you recently installed an application, click the Refresh button to see if OneTouch will...