Xerox Documate 4790 User Guide

							Safety
Xerox
® DocuMate® 4790
User’s Guide1-3
WARNING: This equipment must be connected to a protective earth circuit. 
This equipment is supplied with a plug that has a protective earth pin. This plug will only fit into an earthed electrical 
outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace 
the outlet.
Disconnect Device
The power cable is the disconnect device for this equipment. It is attached to the back of the machine as a plug-
in device. To remove all electrical power from the equipment, disconnect the power cable from the electrical 
outlet.
Emergency Power Off
If any of the following conditions occur, turn off the machine immediately and disconnect the power cable(s) 
from the electrical outlet(s). 
• The equipment emits unusual odors or makes unusual noises.
• The power cable is damaged or frayed.
• A wall panel circuit breaker, fuse, or other safety device has been tripped.
• Liquid is spilled into the machine.
• The machine is exposed to water.
• Any part of the machine is damaged.
Maintenance Information
1. Any operator product maintenance procedures will be described in the user documentation supplied with the 
product. 
2. Do not carry out any maintenance on this product which is not described in the customer documentation.
3. Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor performance of the 
equipment, and could cause a dangerous condition.
4. Use supplies and cleaning materials only as directed in this manual. 
5. Do not remove covers or guards that are fastened with screws. There are no parts behind these covers that 
you can maintain or service. 
6. Do not perform any maintenance procedures unless you have been trained to do them by an authorized 
local dealer or unless a procedure is specifically described in the user manuals. 
						

							Safety
Xerox
® DocuMate® 4790
User’s Guide 1-4
Product Safety Certification
This product is certified by the following Agency using the Safety standards listed:
Environmental Health and Safety Contacts
Contact Information
For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, please 
contact the following customer help lines:
Standard
UL60950-1 (USA)
CSA 22.2 No. 60950-1 (Canada)
IEC 60950-1
USA & Canada:1-800-828-6571
Europe:+44 1707 353 434 
						

							Xerox® DocuMate® 4790
User’s Guide2-5
2Welcome
Your new Xerox scanner can quickly scan stacks of single-sided or double-sided pages and place their electronic 
images on your computer.
What’s in the Box
Before proceeding, check the contents of the box. If items are missing or damaged, contact the dealer where you 
purchased the scanner.
System Requirements
Pentium 4 PC or AMD equivalent with:
•A DVD-ROM drive
• An available Universal Serial Bus (USB) port
•Microsoft
® Windows® operating system: 
Xerox DocuMate 4790 
Scanner
Double Feed 
Prevention Roller
Blower BrushQuick Install Guide
Roller Cleaning Paper
Power CordTechnical Support Card
USB CableShading paper
Windows™
Installation Disc 
						

							We l c o m e
Xerox
® DocuMate® 4790
User’s Guide 2-6– 32-bit Windows XP (Service Pack 1 and 2)
– 32-bit or 64-bit Windows Vista (Service Pack 1)
– 32-bit or 64-bit Windows 7
– 32-bit or 64-bit Windows 8
The scanner is compatible with Service Pack 3 for Windows XP, Service Pack 2 for Windows Vista, and Service 
Pack 1 for Windows 7.
• Minimum of 2 gigabyte (GB) of internal memory (RAM)
• 350 MB minimum of free hard disk space
A VGA or SVGA Monitor:
• The recommended settings for your monitor are:
– Color quality of 16-bit or 32-bit
– Resolution set to at least 800 x 600 pixels
Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor.
Documentation
The following printed documentation is provided in the box:
•Installation guide—abbreviated scanner setup and installation instructions.
•Technical support card—contact information for technical support and customer service, and a brief 
overview of our standard product warranty.
•Warranty card—the warranty card is provided for users in Russia and should be filled in as described on the 
card. For all other users, please dispose of this card in paper recycling.
The following soft-copy documentation is available on the installation disc:
•Scanner user’s guide—contains detailed installation, configuration, scanning, and maintenance 
instructions.
•Control sheets—automatically adjust the scan settings when scanning using the TWAIN interface.  The file 
contains layouts for various ISO and U.S. paper sizes.  The TWAIN scanning chapter contains instructions on 
using these sheets while scanning. 
Make sure you print the page size that matches the size of the pages in your document stack.  Also, make 
sure the application you are using is not set to automatically scale the page to fit on the paper in your 
printer. 
•File separation sheets—automatically separate a stack of paper into two or more separate files, when 
scanning using the TWAIN interface. 
Make sure you print the page size that matches the size of the pages in your document stack.  Also, make 
sure the application you are using is not set to automatically scale the page to fit on the paper in your 
printer.  
						

							Welcome
Xerox
® DocuMate® 4790
User’s Guide2-7 •Patch code sheets—use with an application that supports detection of patch code data when using the 
TWAIN interface.  The patch code page layouts have been specifically designed for your scanner. The file 
contains Patch 2, 3 and T layouts for A4 and U.S. Letter size pages. 
Make sure you print the correct page size for the paper in your printer. Also, make sure the application you 
are using is not set to automatically scale the page to fit on the paper in your printer. 
•Nuance OmniPage user’s guide—contains detailed instructions on using the software, including 
information on using Optical Character Recognition to create editable text files from the scanned 
documents.
•Nuance PDF Converter user’s guide—contains detailed information on using the application to create and 
modify PDF files. 
•Kofax Virtual ReScan (VRS™) user’s guide—contains detailed feature and configuration instructions for the 
software, including using the advanced image enhancement options to improve the clarity of scanned 
images created from imperfect originals.
The Xerox DocuMate 4790 Scanner
Input tray—Holds the documents in the Automatic Document Feeder for scanning. 
3
Paper guidesPaper guide 
switchInput trayADF cover 
releaseManual feed 
switch
4152
Control panelPower switch
Exit tray
8
6
7
1
2
3
45
6
7
8
9
10
11
10119
Pre-Imprinter 
doorUSB portPower jack 
						

							We l c o m e
Xerox
® DocuMate® 4790
User’s Guide 2-8 Paper guides—Guides adjust to support various document widths.
Paper guide switch—Move the switch to change the input tray paper guides from synchronized adjustment to 
individual adjustment. 
ADF cover release—Pull to open the Automatic Document Feeder.
Manual feed selector switch—Adjusts the rollers and input tray from continuous automatic document feeding 
to manual document feeding. 
Exit tray—Where the documents are exited out of the scanner. Flip up an exit stopper to keep documents in the 
exit tray. Exit extension pulls out to support various document lengths. 
Control panel—Scanner hardware controls.
•LCD screen—Shows the current scan settings.
•Function buttons—Selects the scan setting for the One Touch buttons. Press the up or down arrow to cycle 
through the settings.
•Duplex button—Press to scan double-sided documents.
•Simplex button—Press to scan single-sided documents.
•DFS (Double Feed Skip) button—Press to continue scanning when a double page feed has been detected 
without correcting the double feed. This option is available when scanning in TWAIN. When scanning using 
the Simplex or Duplex button on the scanner, this button is disabled while scanning. 
Power switch—Turns the scanner’s power on or off.
Pre-Imprinter Door—Open to access the pre-imprinter compartment.
Universal Serial Bus (USB) port—Connects the scanner to the computer.
Power jack—Connects the power cord to the scanner. 
						

							Xerox® DocuMate® 4790
User’s Guide3-9
3Scanner Setup
Unpack the Scanner
Use care when unpacking, moving and assembling the scanner. Follow these instructions to prevent injury and 
damage to the scanner.
1. Remove the scanner from the shipping box, verify all parts listed on page 5 are in the box.
We recommend that you keep the original packing materials in case you need them later.
2. Always have at least two people carry the scanner, lifting the scanner up from underneath.
3. Use a desk or table that can support the weight of the scanner, do not place the scanner on a cloth covered 
surface. 
						

							Scanner Setup
Xerox
® DocuMate® 4790
User’s Guide 3-10 4. Place the scanner on a level surface near the computer.
Keep at least 15 inches of space on every side of the scanner for the input and exit tray extensions, 
performing maintenance, and to have sufficient air flow for ventilation.
5. Remove all shipping tape from the top and side of the scanner.
Install the Double Feed Prevention roller
1. Pull on the scanner cover release and lift the lid to open the scanner.
2. Pull up on the double feed prevention roller cover and remove it from the scanner. Set the cover aside and 
make sure nothing is set on the cover as it will break. 
						

							Scanner Setup
Xerox
® DocuMate® 4790
User’s Guide3-11 3. Align the plastic gear end on the right side of the roller with the gears in the roller compartment. Make sure 
the flat side of the roller tip is aligned properly with the slot in the scanner. 
Carefully insert the gear end into the scanner and angle the roller down into the left side of the 
compartment.
4. Press gently on the metal bar on the left side to lock the roller in place with the black tab in the 
compartment.
5. Place the roller compartment cover in the scanner and lower it into place.
6. Press gently on the compartment cover to lock in the scanner. Make sure this cover is fully closed as it may 
break and cause damage to the scanner if it is not properly in place. 
						

							Scanner Setup
Xerox
® DocuMate® 4790
User’s Guide 3-12 7. Close the scanner when you are finished.
Connect the Scanner Power Cord
1. Select the appropriate power cord for your country.
2. Plug the power cord into the scanner and into a wall outlet.
Note: Do not turn on the scanner until after you install the software.