Xerox Documate 4790 User Guide

							Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-33 Properties button—displays a window for selecting properties for a destination. This button is disabled if the 
selected destination application does not have global configuration properties.
Refresh button—updates the links between all your computer’s Destination Applications and OneTouch. If you 
install new software that can be used as a Destination Application, click the Refresh button to link the new 
software to OneTouch.
New/Copy/Edit/Delete buttons—click New or Copy to add new scan configurations to the list. Click Edit or 
Delete to change or remove them. 
OK/Cancel/Apply buttons—OK accepts any changes and closes the window. Apply accepts any changes but 
leaves the window open so you can continue making additional changes. Cancel closes the window without 
accepting any changes.
Selecting Options for OneTouch
Use the Options tab to configure how OneTouch works with the selected button, such as which destinations are 
available, or what the file name should be. 
Select Button—click the down arrow and select the button for which you want to modify the settings from the 
list. The options you choose in this window only apply to the button you select in this list.
Show all destinations—this option selects all of the Destination Application categories. The list of Destination 
Applications available for the selected button will include all the applications on your computer that fall into 
these categories. 
Select destinations—select this option to individually choose the types of applications to include in the list of 
Destination Applications. Check the boxes for the type of application to include.  
						

							Scanning and Configuring OneTouch
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® DocuMate® 4790
User’s Guide 6-34 Destination Categories:
•Document management includes Nuance PaperPort and other applications for processing and keeping 
track of your scanned documents. This category includes the Send to Application and Open Scanned 
Document(s) destinations.
•Image editors include Microsoft Paint and other drawing and graphics applications.
•Te x t  e d i t o r s include Microsoft Word and WordPad, Microsoft Excel, and other word processing and 
spreadsheet applications. Select this option if you want OCR processing to convert your scanned documents 
to text that you can edit.
•PDF applications are for viewing and/or editing Adobe PDF files.
•Email includes Microsoft Outlook and other email applications, as well as the SMTP destination which allows 
you to scan directly to the SMTP server without opening an email client application.
•Storage and CD-R/W is for scanning directly to a folder on the computer, server, FTP server, SharePoint site, 
or to the Windows CD temp directory for burning the files to a CD.
•Fa x  a n d  Pr i n t  is for sending your scanned documents directly to your printer or fax software. 
•STI event forwarding is for using another application’s interface for scanning. The OneTouch Event 
Forwarding dialog box opens so you can select which application to use to continue scanning.
Enable scanning to multiple destinations—select this option to allow for multiple destinations to be selected, in 
the destination list, on the OneTouch configuration tab. This feature allows you to scan one time while 
distributing the file to multiple destinations. Please refer to Scanning to Multiple Destinations on page 85.
Instant delivery—enables image transfer to the destination while scanning is in progress, provided that Create 
Single Image Files is also selected. If Create single image files is not selected, image transfer occurs after all 
pages have been scanned.
Show progress window—select this option to display the progress window of the document(s) during scanning.
Use job separator when scanning multiple pages—select this option to have the scanner separate multiple 
page scan jobs into separate files when scanning is complete. 
•When a blank page is detected—select this option to have a new file created each time a blank page is 
detected in the stack of pages being scanned. Note that when scanning duplex, both sides of the page must 
be blank.
•When the number of images reaches—select this option, and input a number in the box, to have a new file 
created each time the number of images scanned reaches the number you input in this field. Note that when 
scanning duplex, the number of images detected is twice the number of pages scanned. For example, if you 
input “5” in the field, and scan 10 pages, 20 images are captured, and you will get 4 separate files with 5 
images in each file.
Please refer to Scanning with Job Separation on page 87 for detailed information about scanning with job 
separation, and how it works with other options in OneTouch.
Use custom file naming—select this option to enable the input field so that you can specify the file name for 
your scanned document(s). You can specify a different file name for each OneTouch button. When this option is 
not select, the file name is automatically generated by OneTouch for all scans.
• The preview area, to the right of the Use custom file naming text, shows an example of the filename as you 
type into the input field and/or select token options from the list. 
						

							Scanning and Configuring OneTouch
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® DocuMate® 4790
User’s Guide6-35 • Type the file name you want into the input field. Note that you cannot input these characters in a file name: 
 / : * ? “ < > |
When inputting a file name, the file name must be unique, otherwise every scan created would overwrite the 
previous scan. The menu to the right of the input field contains a list of tokens you can select to create 
unique file names. These tokens include counting numbers, date and time values, number of pages scanned, 
and so on. If the button name is not unique, you will see an on-screen notification that a {BatchID} and {#b} 
will be inserted into the name. 
• Click the down arrow and selected a token value from the list, then click the arrow button to add that value to 
the file name field. The token values are:
–{FN}—inserts the scanner name.
–{#b}—inserts the image number without adding zero (1).
–{#03b}—inserts a 3-digit image number in the scan batch (001).
–{D}—inserts the numeric day of the month without a zero added to single-digit days (4).
–{DD}—inserts the numeric day of the month with a zero added to single-digit days (04).
–{DDD}—inserts the abbreviated 3-letter day (Mon).
–{DDDD}—inserts the full name of the day (Monday).
–{M}—inserts the numeric month without a zero added to single-digit months (8).
–{MM}—inserts the numeric month with a zero added to single-digit months (08).
–{MMM}—inserts the abbreviated 3-letter month (Aug).
–{MMMM}—inserts the full name of the month (August).
–{YY}—inserts the two-digit year (97).
–{YYYY}—inserts the four-digit year (1997).
–{h}—inserts the 12-hour clock hour without a zero added to single-digit time values (2).
–{hh}—inserts the 12-hour clock hour with a zero added to single-digit time values (02).
–{H}—inserts the 24-hour clock hour without a zero added to single-digit time values (2).
–{HH}—inserts the 24-hour clock hour with a zero added to single-digit time values (02).
–{m}—inserts the minute without a zero added to single-digit time values (7).
–{mm}—inserts the minute with a zero added to single-digit time values (07).
–{s}—inserts the second without zero added to single-digit time values (9).
–{ss}—inserts the second with zero added to single-digit time values (09).
–{User}—inserts the user name.
–{Mach}—inserts the computer name.
–
{Dest}—inserts the destination application name.
–{Bttn}—inserts the button name.
–{Mode}—inserts the scan color mode.
–{Size}—inserts the page size.
–{BatchID}—inserts a unique batch identification number. 
						

							Scanning and Configuring OneTouch
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® DocuMate® 4790
User’s Guide 6-36 Te c h n i c a l  N o t e
Some destination application links, such as the NewSoft Presto! BizCard software, require a specific filename 
format for the images that have been sent to the link to open correctly in the application. For example, when 
scanning duplex, if the image token {#03b} is not included in the filename, then each image sent will be 
regarded as a separate scan, and instead of one file with 2 pages you will have 2 files. As each destination 
application link is different, there is no standard filename type you can create to use for all destinations. If you 
scan and the images are not grouped in the file(s) as needed, try deselecting Use custom file naming and then 
scan again.
Scan Configurations
The scan configurations are where you select the scanning resolution, brightness, mode (color, black & white, or 
grayscale), and a number of other settings. To see a selected scan configuration’s settings, click its icon. Click the 
icon again to close the detailed information. 
Note: Use Configure Before Scan if you want to set the options manually before scanning. See Configure Before 
Scan on page 48.
Create a new configuration:
•Click the New button to create a new configuration starting with the OneTouch default configuration 
settings.
• Select a configuration in the list, then click on the Copy button to create a new configuration starting with 
the settings of the currently selected configuration.
Edit or delete a configuration:
Select the scan configuration you want to edit or delete. 
• To delete the configuration, click the Delete button.
Click the icon of a 
selected configuration to 
view its settings.
Select the scan 
configuration to edit or 
delete. It must be 
unlocked, as indicated by 
not having a lock 
displayed here. 
						

							Scanning and Configuring OneTouch
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® DocuMate® 4790
User’s Guide6-37 • To edit the configuration, click the Edit button.
Edit the settings and click OK.
Note: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will 
always have a set of correct scan configurations, do not delete the pre-set configurations. We also recommend 
that you keep those configurations locked so they are not inadvertently deleted. That way, you will always have 
the factory-settings available. If you do delete or edit them, and want to get the factory pre-sets back again, you 
will need to uninstall then re-install your scanner.
In the Scan Configuration Properties window, the Scan Settings, Page Settings, Advanced Settings, and 
Redaction Settings tabs are always available. When the Visioneer Acuity module is installed, the Acuity Settings 
tab will also be available for all destinations. 
Based on the selected destination, additional settings tabs may also be available. If you see one of these 
additional settings tabs please refer to the appropriate section, as listed below, for instructions on configuring 
these destination specific options.
•Use the Storage Options tab to choose the storage folder for scans sent to the Transfer to Storage 
destination, as described on page 50.
•Use the Device Settings tab to configure Fax and Print destinations, as described on page 58.
•Use the PaperPort tab to choose the destination folder, in the Nuance PaperPort application, as described on 
page 59.
•Use the SharePoint tab to specify a SharePoint site, user credentials, and destination folder, as described on 
page 61.
•Use the FTP Transfer tab to specify an FTP site, user credentials, and destination folder, as described on 
page 64.
•Use the SMTP Configuration tab to specify an SMTP server, user credentials, and destination email address, 
as described on page 67.
Scan Settings Tab
On the Scan Configuration Properties dialog box, type a name. 
Mode—select a scanning mode:
If the configuration 
is locked, click the 
lock to unlock it. The 
icon becomes a key. Type a new name for 
the configuration.
Select the scan mode 
and drag the slider to 
set the resolution.
Drag the sliders to set 
the Brightness and 
Contrast. 
						

							Scanning and Configuring OneTouch
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® DocuMate® 4790
User’s Guide 6-38 •Black&White to scan in black and white. For example, letters and memos are usually scanned in black and 
white.
•Grayscale to scan items such as documents containing drawings or black and white photographs.
•Color to scan color photographs and other color items. Color scans have the largest file size.
Resolution—drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The higher the 
dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and 
produce larger files for the scanned images.
Brightness—sometimes an image is scanned with the brightness and contrast set too light or too dark. For 
example, a note written with a light pencil may need to be scanned darker to improve legibility. Increasing or 
decreasing the brightness makes the scanned image lighter or darker.
Contrast—the difference between the lighter and darker portions of the image. Increasing the contrast 
emphasizes the difference between the lighter and darker portions, decreasing the contrast de-emphasizes that 
difference.
Key and Lock icon—if you want to lock the configuration, click the key icon to change it from a Key to a Lock.
Page Settings Tab
The options on the Page Settings tab will be available based on either the selected color mode (Black & White, 
Grayscale, or Color), or based on whether or not the scanner hardware supports the feature. 
Standard—click the menu arrow and choose a page size from the list.
Custom—enter the horizontal and vertical page dimensions in the boxes. Click the name of the units, inches or 
millimeters, to toggle between them.
Improvements and Settings—it is indicated in the feature description if there is a software or hardware 
dependency for the option to be available.
Click the name to 
toggle between 
inches and 
millimeters. 
						

							Scanning and Configuring OneTouch
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® DocuMate® 4790
User’s Guide6-39 •Reduce Moiré patterns—moiré patterns are wavy, rippled lines that sometimes appear on the scanned 
images of photographs or illustrations, particularly newspaper and magazine illustrations. Selecting Reduce 
moiré patterns will limit or eliminate moiré patterns in the scanned image. This option is only available when 
scanning in Color or Grayscale at lower resolutions, and when the scanner supports this feature. 
If you are scanning using an Automatic Document Feeder, and the page is fed through at too great of an 
angle, the image may not straighten correctly. In that case, re-scan the page using the paper guides to feed 
the paper in straight. 
•Invert image—reverses the color of each pixel in the scanned image. 
When scanning in black and white, each pixel is reversed from black to white and white to black. When 
scanning in grayscale each pixel is reversed to the opposite level of gray. When scanning in color each pixel is 
reversed to the opposite color in the color wheel.
For example, you might choose this option if you are scanning pages that have been printed from newspaper 
microfilm. Newspaper microfilm reverses black and white so that when viewed on a monitor, the text is white 
and the paper is black.
The following example shows the original grayscale image and the inverted image.
The following example shows the original color image and the inverted image.  
						

							Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-40 •Skip blank originals—select this option to have the scanner detect if a blank page has been fed through the 
scanner, and remove it from the final file. Typically you might use this option when scanning a stack of two-
sided pages which have a number of blank sides.
Sensitivity—you can adjust the sensitivity level of the blank image detection. 
Note that when the Options tab feature Use job separator in multi-page batch is enabled, and the option 
selected is When a blank page is detected, the sensitivity level for Skip Blank Originals is the sensitivity level 
that will be used when both features are enabled. 
Note that when the feature Use job separator in multi-page batch is enabled, and the option selected is 
When the number of images reaches, the blank originals are discarded before the images are counted. For 
example, if you scan 3 pages in duplex mode, each side of the page is counted as an image and the total 
number of images is 6. When Skip Blank Originals is enabled, and 2 of the 3 pages in the stack are blank on 
one side, the total number of images counted is 4 not 6.
•Double Feed Detection—selecting this option turns on the scanner hardware feature that detects when 
multiple pages feed through the scanner at one time. This option is only available if the scanner supports this 
fe a t ure .
•Manual Feed Mode—select this option to enable a delay from when the last page is scanned and when the 
scanner stops the scan job.
To scan with manual feed mode:
a. Select Manual feed mode.
b. In the Timeout field, input the amount of time you want the scanner to wait from when the last page is 
scanned and when the scanner stops scanning.
c. Place a document in the scanner.
d. Click Scan.
e. The scanning progress dialogue on-screen will display a countdown indicating how much time you have 
to place the next document in the scanner.
f. When you are done scanning all pages in your document, you can click on Abort to stop the timer or 
simply let the timer run out. 
						

							Scanning and Configuring OneTouch
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® DocuMate® 4790
User’s Guide6-41
Advanced Settings Tab
Use the Advanced Settings tab to set color correction options for Color or Grayscale scanning. Drag the sliders to 
the left and right to change the color settings. As you do, the image changes to show the effects of the new 
settings.
•Color saturation—the strength or purity of a color. This option is only available when the selected scan 
mode is Color.
•Color hue—the color your eyes see as reflected from the image. This option is only available when the 
selected scan mode is Color.
•Gamma—is the tone curve and the starting point for image enhancement. As you raise or lower the Gamma 
value, the values at which saturation, hue, brightness and contrast affect the image are changed. It is 
recommended that you keep the default Gamma value or adjust this setting before adjusting the other 
options. This option is available for both Color and Grayscale scanning.
Redaction Settings Tab
Use the options on the Redaction Settings tab to remove a specified area in the scanned image. 
Please refer to the technical note, at the end of this section, for information about how this setting works with 
other options in the OneTouch Scan Configuration you are modifying.  
						

							Scanning and Configuring OneTouch
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® DocuMate® 4790
User’s Guide 6-42 Enable redaction—select this option to enable redaction when scanning. You might use this option if you want 
to remove a logo or image that appears on each page that you are scanning. You can choose what color to fill in 
the redacted area in the scanned image, and set multiple areas. If you are scanning in Duplex mode, you can 
specify the area separately for the front and back side of the pages.
Click Add to add a line item to the area list in this window. You can redact multiple areas from the scanned 
image, click the Add button again to continue adding line items to the list. Select an item in the list then click the 
Remove button to remove the specified redaction area from the list.
Click one time on the default value, 0.00 in each field, to enable the control box for you to input the start position 
and redaction area size. The units of measurement is displayed on the lower-right corner next to the Paper size 
field.
•From left—input the upper-left corner start position measured from the left-side of the page.
•From top—input the upper-left corner start position measured from the top of the page. 
•Width—input the width of the area to be removed.
•Height—input the height of the area to be removed.
Color—this color field shows the selected fill color for the redacted area(s). When the software removes the area 
you specify, it fills the area with the color you have selected here. To change the color, click the artist palette 
button to open the Windows color palette. Select the color you want then click on OK. The color you selected will 
now display in the Color field on the Redaction Settings tab.