Xerox Documate 4790 User Guide

							Xerox® DocuMate® 4790
User’s Guide4-13
4Installation
Before You Begin
Please make sure of the following before you begin installation:
• The information in this guide may cover software not provided with the scanner you purchased. Please 
disregard any information about the software not applicable to your scanner.
• If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or messages 
during installation asking you to allow the installation to proceed. Although the messages will differ based 
on the software your computer is running, in each case you should allow the installation to proceed if that 
option is available. Alternatively, you can turn off the AntiVirus or AntiSpyware software before installing 
your scanner, but if you do, make sure to turn it back on again when installation is finished.
• If you already have a scanner connected to your computer, it is recommended that you remove that 
scanner’s driver program prior to installing your Xerox scanner. You can remove these programs from the 
Windows Control Panel. Please refer to the user manual provided with your other scanner hardware for 
instructions about removing the driver and software for that unit.
• If your computer is running Windows Vista or later, you may see the Windows User Account Control screen 
asking you to confirm system changes. Click the Ye s button to allow the installation to proceed.
• The Windows User Account Control (UAC) must be turned off prior to installing the Kofax VRS or Kofax Scan 
Demo software. The Kofax VRS installer will display a message stating "User Account Control is enabled on 
this machine. The VRS installer will not install correctly with this setting enabled. Please disable this setting 
from the User Accounts dialog in the Control Panel." The Kofax Scan Demo installer will display a message 
stating "Cannot find IC runtime. Install IC." Turn off the Vista UAC to complete the installation of these two 
software applications. You can turn UAC back on after the installation has completed. 
						

							Installation
Xerox
® DocuMate® 4790
User’s Guide 4-14
Install the Software and Connect the Scanner
1. Start Microsoft Windows and make sure that no other applications are running.
2. Insert the installation disc into your computer’s DVD-ROM drive.
The disc automatically starts.
3. The Select Language window opens. Click the drop-down menu arrow and select the language to use. Click 
OK.
The disc’s Main menu window opens.
Note: If the disc does not start, check the following:
– Make sure the disc drive’s door is completely shut.
– Make sure the disc was inserted in the drive in the proper direction (label side up).
To launch the disc manually:
– Open the Windows options for your computer’s disc drives.
– Double-click the icon for your DVD-ROM drive. 
– The Installation menu for the disc should now open.
If the menu does not open:
– From the list of files on the disc, double-click the file named setup.exe. 
						

							Installation
Xerox
® DocuMate® 4790
User’s Guide4-15 4. On the Main menu, select Install software.
5. Leave the default selections and click Install Now.
6. Click Install now. Note: The software provided with your scanner may differ slightly from the list shown in the window. 
						

							Installation
Xerox
® DocuMate® 4790
User’s Guide 4-16
Installing the Scanner Driver
1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next.
2. On the Xerox License Agreement window, read the license agreement. If you accept the terms, select I Agree 
then click Next. 
If you choose not to accept the license agreement, click Cancel. Click Close on the Installation Interrupted 
window.
3. The software will now be installed.
4.Stop when you see the “Complete the installation by connecting your hardware” window. Do not click OK 
yet. Leave the window open and proceed to the next section.
Note: If you do not see this on-screen diagram for connecting the scanner, stop and follow the instructions 
below. 
						

							Installation
Xerox
® DocuMate® 4790
User’s Guide4-17
Connect the USB Cable and Turn on the Power
1. Remove any tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. Check your 
computer’s manual for USB port locations.
If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into 
either connection.
3. Turn on the scanner power.
The status light comes on and flashes indicating that the scanner is receiving power.
Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the 
appropriate software to run the scanner.  
						

							Installation
Xerox
® DocuMate® 4790
User’s Guide 4-18 4. When you’re certain that the software has completely loaded, return to the “Complete the installation by 
connecting your hardware” window. 
5. Click OK to complete the installation process.
6. Click Close on the Installation Complete window to close and exit the driver installer. 
Installing the User Utility
The User Utility is a software diagnostic and maintenance software that you can use for monitoring your scanner 
hardware.
1. On the Xerox User Utility License Agreement window, read the license agreement. If you accept the terms, 
select Ye s to accept the agreement and continue with the installation.
If you choose not to accept the license agreement, the installation will terminate and the User Utility will not 
be installed. 
						

							Installation
Xerox
® DocuMate® 4790
User’s Guide4-19 2. The next screen lets you choose where the installation files are going to be on your computer. Click on 
Browse... to change the location where the files are installed.
We recommend that you keep the default options on this window and just click on Next to proceed with the 
installation.
3. The next screen lets you change the Program Files folder name and where the program appears in your 
Windows Start Programs list.
The default options on this window will put the shortcut icon in your Windows All Programs list in the Xerox 
folder. We recommend that you keep the default options on this window and just click on Next to proceed 
with the installation.
4. Click on Finish on the Installation Complete window to close the installation window. 
5. A shortcut icon for the User Utility will be on your Windows desktop and in the Windows Start All Programs 
menu.
Installing Visioneer OneTouch
The Visioneer OneTouch software installation will start automatically after you click Close on the driver 
Installation Complete window. 
1. Click Next on the Welcome to the OneTouch Setup Wizard.
2. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I 
Agree then click Next.
If you choose not to accept the license agreement, the installation will terminate and OneTouch will not be 
installed.
3. Click Close on the Installation Complete window to close and exit the software installer.
Note: If you selected other software to install from the DVD the installation for that software will automatically 
start after you click Close on the Installation Complete window. Follow the instructions on-screen to install each 
application you selected. 
						

							Installation
Xerox
® DocuMate® 4790
User’s Guide 4-20
Installing Additional Applications
Your scanner includes free, additional applications as described in the table below.
1. Return to the disc’s Main menu and click Install software.
2. Select the additional applications you want to install, then click Install now. 
3. Follow the instructions on the screen to install each of the additional applications.
SoftwareAbout the Software
Nuance OmniPage
® OmniPage Pro provides precision OCR analysis, advanced layout detection, and 
Logical Form Recognition™ (LFR) technology. Advanced security features quickly turn 
office documents and forms into over 30 different PC applications for editing, 
searching and sharing. Custom workflows handle large volumes of documents, and 
you can use its tools to print to PDF.
Kofax
® 
Virtual ReScan
® (VRS™)Kofax VRS automatically enhances scanned documents from less than perfect 
originals. It is an additional scanning interface that uses patented VRS (Virtual 
ReScan) technology, and ensures your scanning is as efficient and easy as possible, 
while also improving the quality of the scanned images. Kofax VRS uses an ISIS-
certified driver for scanning. This software provides an additional method to scan 
from your scanner. The Demo version lets you try the application first.
At the end of the Kofax VRS software installation you may see the message "SVS001: 
The VRS installation does not install an ISIS driver for the scanner you selected. 
Please install the ISIS driver packaged with your scanner." 
This is not an error, Kofax does not install your scanner’s ISIS driver. Please disregard 
this message in the VRS installation and click OK. The Kofax VRS Certified ISIS
® 
driver is installed correctly when you install the scanner driver. 
						

							Installation
Xerox
® DocuMate® 4790
User’s Guide4-21
View the User Guides
1. Return to the disc’s Main menu and click on View user guides.
Nuance PDF Converter PDF Converter Professional 7 features 100% industry-standard PDF creation and 
editing plus the world’s most accurate PDF conversion to editable Microsoft® Office® 
formats available. It also offers one-click scanning to PDF, the most advanced PDF 
search capabilities, excellent graphics management, document flattening and auto-
removal of sensitive information. Combining unparalleled functionality, built-in 
intelligence and ease of use, PDF Converter Professional 7 enables users to create, 
convert, edit, assemble and securely share PDF files like never before for enhanced 
professionalism, productivity and collaboration.
SoftwareAbout the Software 
						

							Installation
Xerox
® DocuMate® 4790
User’s Guide 4-22 2. Click on View scanner documentation to access the scanner user guide.
Click on View software documentation to access the user guides for the software applications provided with 
the scanner.
From either of these user guide windows, click on the User guide menu button to return to the main user 
guide window, then select the other documentation section to view the user guides.
3. Click the links of the guides you want to view. 
4. When you’re finished, click Main menu to return to the Main menu window and click Exit.
5. Remove the installation disc and store it in a safe place.
Register Your Scanner
Registering your scanner is important as it provides you with access to our free telephone support service. 
Registration also gives you free access to software updates for your scanner. 
To register your scanner:
You will need an active internet connection to register your scanner. If you do not have internet access you can 
contact our customer service department to register the scanner. Please refer to the Technical Support Card, that 
you received with the scanner, for our customer service contact information.
1. Open an Internet Explorer window, or any other internet browser you have installed on your computer.
2. In the web address field type www.xeroxscanners.com.
3. Press Enter on your computer’s keyboard or click the option on screen to go to the web address.
4. When the Xerox scanners web page loads click on Register Your Product.
5. Fill in the registration form, all required fields have an asterisk (*).
A valid email address is required for registration.
You will be asked to enter the serial number for the scanner, it is located on the back or underside of the 
scanner. 
6. After filling in the form, click on Submit Your Registration to complete the registration.
Scanner documentation window Software documentation window