Xerox Phaser 4600DN User Manual
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Getting Started Xerox Phaser 4600/4620 User Guide21 Tray M a n a g e m e n t Use the Tray Management options to set the machine defaults for managing paper and media. OptionDescription Paper SourceSets the paper tray to be used for print jobs. If the paper source is set to Auto, the printer automatically selects the paper source based on the requested size. Load Paper TimeoutWhen a tray is opened and closed the Tray Information screen is displayed asking the user to confirm the size and type of the paper loaded in the tray. This feature enables the Administrator to set the length of time the Tray Information screen is displayed. Inch/Metric DefaultsEnables you to set the machine to display measurements either in millimeters or inches. Paper Size SubstitutionEnables the machine to automatically substitute common US and metric paper sizes when printing. Auto Tray SwitchingThis option enables the machine to switch between trays if both trays have the same size of paper and a tray becomes empty. If Auto Tray Switching and Tray Sequencing are enabled, the Sequence settings allow the user or administrator to specify the next tray to use if the current tray runs out of media . For setup instructions, refer to the System Administrator Guide. Tray 1 (Bypass)Use this option to set the Tray M o d e and Tray Pro m p t options. Tray Mode sets the tray to: •Static: The paper size and type is specified by the user when loading the tray. •Permanent: The paper size and type is permanently set and cannot be changed by the user during paper loading. The paper type and size requested must be loaded. •Dynamic: The paper size and type are dictated by the print job being sent. The tray is selected using the printer driver. •Bypass: Allows a print job to start or continue by accepting any paper loaded into Tray 1 (Bypass), and print on that paper, regardless of what the print job specifies. Tray Pro m p t enables a prompt to change the tray settings when a tray is opened and closed. Tra y 2 Tra y 3 Tra y 4 Tra y 5 Tra y 6 Downloaded From ManualsPrinter.com Manuals
Getting Started Xerox Phaser 4600/4620 User Guide 22 Tray Paper Settings Use the Tray Paper Settings to set the size, type and color settings for each tray. To o l s The settings on the machine can be setup using the To o l s option on the machine, or by using CentreWare Internet Services. For further information about using the Tools option, refer to Setups on page 77. For information about the settings available in CentreWare Internet Services, refer to the System Administrator Guide. Troubleshooting The Troubleshooting option provides information and reports which can help to identify or solve problems. OptionDescription Tray 1 (Bypass) PaperSelect Use Current Setup if loading the same paper size, type and color as previously loaded. Select Change Setup and adjust the settings if loading a different paper size, type or color. Tray 2 Paper Tray 3 - 6 Paper OptionDescription Error MessagesPrints a list of active error messages. Last 40 Error MessagesPrints a list of the last 40 fault messages and when they occurred. Call for AssistancePrints a report containing information about the machine and the current faults. Status information for each of the Customer Replaceable Units and machine configuration information is also included. Print All Above ReportsThis option enables you to print all the troubleshooting reports. Te s t P r i n t sThis feature enables you to print test prints that will help you and the Xerox Support Center diagnose image quality problems. Each test pattern checks parts of the printing process. Hexadecimal ModePrints a page showing each character received by the printer and it's hexadecimal code, instead of interpreting the characters as PCL or PS. Downloaded From ManualsPrinter.com Manuals
Getting Started Xerox Phaser 4600/4620 User Guide23 General Care and Consumables There are several consumables on the machine that need replenishing or replacing, such as paper, staples, and Customer Replaceable Units. To place an order for Xerox consumables, please contact your local Xerox Representative giving your Company Name, product number and the machine serial number. If SMart eSolutions is configured on your machine, the Supplies Assistant™ enables you to proactively manage toner and drum cartridge supplies for your machine, ensuring that you never run out. For more information, refer to Supplies Assistant™ on page 69. Supplies can also be ordered from www.xerox.com, refer to Consumables on page 68 for further information. The machine serial number can be displayed by pressing the Menu button, then selecting Information and then About this Printer. For further information about locating the serial number, please refer to Locating the Serial Number on page 118. Customer Replaceable Units The Toner Cartridge, Waste Toner Bottle, Staple Cartridge, and SMart Kit Drum Cartridge are Customer Replaceable Units (CRUs) on the machine. The machine will display a message when a CRU needs to be replaced. Only replace the unit when a message instructs you to do so or when instructed by a Xerox Representative. To replace a Customer Replaceable Unit, follow the instructions provided within this guide or with the consumable. Cleaning Tasks Performing regular cleaning activities ensures the machine is kept free of dust and debris. The machine covers, control panel and output areas should all be cleaned using a soft lint-free cloth, lightly dampened with water. For further information on consumables replacement and maintenance tasks, refer to General Care and Troubleshooting on page 89. Downloaded From ManualsPrinter.com Manuals
Getting Started Xerox Phaser 4600/4620 User Guide 24 Logging On and Off The System Administrator may choose to enable certain local security and accounting features which require the users to enter a User ID, password or account number before using the machine. 1. If requested, enter your User ID and password or account number and press OK. If Xerox Secure Access has been enabled, swipe your access card using the card reader device before entering your PIN. 2. Complete your job. 3. To Log Off, press the Stop button. Contact your System Administrator for more information. Downloaded From ManualsPrinter.com Manuals
Getting Started Xerox Phaser 4600/4620 User Guide25 Further Assistance For any additional help visit our customer website at www.xerox.com or contact the Xerox Support Center quoting the machine serial number. Xerox Support Center If a fault cannot be resolved by following the display instructions, check Error Messages on page 104. If the difficulty persists, contact the Xerox Support Center. The Xerox Support Center will want to know the nature of the problem, the machine serial number, the fault code (if any) plus the name and location of your company. The machine serial number can be displayed by pressing the Menu button, then selecting Information and then About this Printer. For further information about locating the serial number, please refer to Locating the Serial Number on page 118. Documentation Most answers to your questions will be provided by the documentation that is supplied on CD with the Phaser 4600/4620. Alternatively you can access the documents from www.xerox.com/support. • Quick Use Guide - contains information about installing the machine and initial setups. • User Guide (this document) - contains instructions and information about all the features on the machine. • System Administrator Guide - provides detailed instructions and information about connecting your machine to the network and installing optional features. Downloaded From ManualsPrinter.com Manuals
Getting Started Xerox Phaser 4600/4620 User Guide 26 Downloaded From ManualsPrinter.com Manuals
Xerox Phaser 4600/4620 User Guide27 2Print The Xerox Phaser 4600/4620 printers produce high quality prints from electronic documents. You can access the printer from your PC by installing the appropriate printer driver. The following pages contain an overview of the printer driver options for the Phaser 4600/4620 machines. •Printer Drivers on page 28 •Printing using Windows on page 29 •Printing using Macintosh on page 40 •Printing using Linux on page 42 Downloaded From ManualsPrinter.com Manuals
Print Xerox Phaser 4600/4620 User Guide 28 Printer Drivers To access special printing options, use a Xerox printer driver. Xerox provides drivers for a variety of page description languages and operating systems. The following printer drivers are available: •PCL6: The Printer Command Language driver can be used for applications requiring PCL. This is the recommended printer driver. Note Supported in all operating systems. •PCL5e: The Printer Command Language driver can be used for applications requiring PCL. •Windows PostScript Driver: The PostScript printer driver takes full advantage of your system's custom features. •Xerox Walk-Up Printing Driver (Windows and Macintosh): This driver enables printing from a PC to any Xerox PostScript-enabled printer. This is especially helpful for mobile professionals who travel to multiple locations and need to print to different printers. •Mac OS X (version 10.3 and higher) Driver: This driver enables printing from a Mac OS X (version 10.2 and higher) operating system. •UNIX Driver: This driver enables printing from a UNIX operating system. To access the many printer drivers which can be used with your machine, refer to the Drivers CD or download the latest versions from the Xerox website at www.xerox.com. Once you have decided upon the most appropriate printer driver, install it on your workstation. For information about installing printer drivers, refer to Printer Driver Installation on page 13 or contact your System Administrator. Note You can load more than one printer driver for the machine on your workstation. Then, when you send a job to print, you can choose the most appropriate printer driver for the job. Downloaded From ManualsPrinter.com Manuals
Print Xerox Phaser 4600/4620 User Guide29 Printing using Windows The following provides an overview of the print procedure and features available when printing using Windows. Control Options There are a number of options which appear on all of the printer driver screens: OptionDescription OKSaves all the new settings and closes the driver or dialog. These new settings remain in effect until changed or until the software application is closed and the printer driver options revert to the default settings. CancelCloses the dialog and returns all settings in the tabs to the values that were in place before the dialog was opened. Any changes made are lost. HelpClick Help in the bottom right of the printer driver screen or F1 on the PC keyboard for information on the displayed printer driver screen. If the tip of the mouse pointer is rested on top of a control, Microsoft Windows will display a brief Help Tip about that control. If the right mouse button selects a control, the Help system provides more detailed information. DefaultsResets the current tab and all its settings to the system default values. The action of this button applies only to the current tab. All other tabs remain unchanged. Earth Smart SettingsSet 2-Sided Print as default: Prints double sided to save paper. Note For the Xerox Phaser 4600, the optional duplex unit must be installed to enable 2-sided printing. Turn off Banner Pages by default: Turns off banner pages to reduce the amount of paper and toner used. Set 2-Up as my default layout: Prints two pages of content on each sheet to reduce the amount of paper and toner used. Set Sample Set as my default Job Type: Use this option to print one copy of each job to check prior to printing all the sets required. Set Draft Mode as my Print Quality: Reduces the print quality to save toner. Hide Earth Smart settings button: Enables you to remove the Earth Smart button from the printer driver screen. Downloaded From ManualsPrinter.com Manuals
Print Xerox Phaser 4600/4620 User Guide 30 Print Procedure Documents can be printed from your PC using the printer drivers supplied. The printer driver must be loaded on each PC which uses the machine for printing. Note If a local security or accounting feature is enabled, you may need an account before using the machine. To get an account or for more information, contact the System Administrator. 1. Click Print in your application. 2. From the Printer: Name drop-down menu, click on your machine. 3. Click on Properties or Preferences to make your print selections. For information on the individual tabs, refer to the following: •Paper/Output on page 31 •Special Pages on page 34 •Layout/Watermark on page 37 •Advanced on page 39 4. Click OK to confirm your selections. 5. Click OK to print your document. Downloaded From ManualsPrinter.com Manuals