Xerox Phaser 7500DN User Manual

							Network Basics
Phaser 7500 Color Printer
User Guide31
Using Host Names with the Domain Name Service (DNS)
The printer supports DNS through an embedded DNS resolver. The DNS resolver protocol 
communicates with one or more DNS servers to resolve the IP address for a given host name or the 
host name for a given IP address. 
To use an IP host name for the printer, the system administrator must configure one or more DNS 
servers and a local DNS domain name space database. To set up the printer for DNS, supply a 
maximum of two DNS name server IP addresses.
Dynamic Domain Name Service (DDNS)
The printer supports Dynamic DNS through DHCP. You must have DHCP enabled on the printer for 
DDNS to function. Your network’s DHCP server must also support Dynamic DNS updates through 
option 12 or option 81 support. See your network administrator for details.
1. Launch your Web browser.
2. Enter the printer’s IP address in the browser’s Address field. 
3. Select Properties. 
4. Select the Protocols folder on the left navigation panel.
5. Select TC P / I P, and then click the TCP /I P  ( v 4) button.
6. In the BOOTP/DHCP Settings section, set the BOOTP/DHCP option to ON.
7. Click the DNS/WINS button.
8. To enable DDNS, set the following:
•Dynamic DNS Registration - Set to Enabled.
•Hostname - Use the default name provided by Xerox or enter another name.
•Primary WINS Server (optional)
•Secondary WINS Server (optional)
9. Click Save Changes when you are finished entering the settings.
Manually Setting the Printer’s IP Address
Note:Verify that your computer has a properly configured IP address for your network. Contact 
your network administrator for more information.
If you are on a network without a DHCP server, or in an environment where the network administrator 
assigns printer IP addresses, you can use this method to manually set the IP address. Manually setting 
the IP address overrides DHCP and AutoIP. Alternatively, if you are in a small office with a single PC 
and use a dialup modem connection, you can manually set the IP address.
Information Required for Manual IP Addressing
Internet Protocol (IP) address of the printerFo r m a t  i s  xxx.xxx.xxx.xxx, where xxx represents a 
decimal number from 0–255.
Network MaskIf you are unsure, leave this blank; the printer 
chooses an appropriate mask.
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							Network Basics
Phaser 7500 Color Printer
User Guide 32
Using the Control Panel
To manually set the IP address:
1. On the control panel, select Printer Setup > Connection Setup > Network Setup > TC P / I P v 4  
Setup, then press the OK button.
2. Select DHCP/BOOTP, then press the OK button to select Off.
3. Select IPv4 Address, then press the OK button.
4. Enter the printer’s IP address, then press the OK button.
Changing or Modifying the IP Address Using CentreWare IS
CentreWare IS provides a simple interface that enables you to manage, configure, and monitor 
networked printers from your desktop using an embedded Web server. For complete information about 
CentreWare IS, click the Help button in CentreWare IS to go to the CentreWare IS Online Help.
After setting the printer’s IP address, you can modify TCP/IP settings using CentreWare IS. 
1. Launch your Web browser.
2. Enter the printer’s IP address in the browser’s Address field. 
3. Click Properties. 
4. Select the Protocols folder on the left navigation panel. 
5. Select TC P / I P.
6. Enter or modify the settings, and then click Save Changes at the bottom of the page.
See also: 
System Administrator Guide at www.xerox.com/office/7500docs
Default Router/Gateway addressRouter address is required to communicate with the 
host device from anywhere other than the local 
network segment.
Information Required for Manual IP Addressing
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							Network Basics
Phaser 7500 Color Printer
User Guide33
Printer Management Software
This section includes:
•CentreWare Internet Services on page 33
•CentreWare Web on page 34
CentreWare Internet Services 
CentreWare Internet Services (CentreWare IS) provides access to the printer’s embedded Web server. It 
enables you to easily manage, configure, and monitor network printers using a Web browser on a 
network computer. CentreWare IS gives administrators access to printer status, configuration, security 
settings, and diagnostic functions. It also provides access to special printing functions such as printing 
saved jobs.
CentreWare IS enables you to:
• Check supplies status from your computer, saving a trip to the printer. Access job accounting 
records to allocate printing costs and plan supplies purchases.
• Define a network printer search and view a list of printers using Printer Neighborhood. The list 
provides current status information and allows you to manage printers independent of network 
servers and operating systems. 
• Configure printers from your computer. CentreWare IS makes it easy to copy settings from one 
printer to another. 
• Set up and use a simple Web-browser-based printing system. Marketing collateral, sales materials, 
business forms, or other standardized, frequently used documents can be saved as a group with 
their original driver settings then reprinted on demand at high speed from any user's browser. A 
printer with a hard drive is required to support these functions. In some printer models, a DX 
configuration is required to support these functions.
• Troubleshoot print-quality problems using built-in diagnostics. 
• Define a link to your local Web server’s support page.
• Access online manuals and technical support information located on the Xerox website.
Note:CentreWare IS requires a Web browser and a TCP/IP connection between the printer and the 
network (in Windows, Macintosh, or UNIX environments). TCP/IP and HTTP must be enabled in the 
printer. JavaScript is required to access the pages in Printer Neighborhood. If JavaScript is disabled, 
a warning message appears and the pages do not function properly.
For complete information about CentreWare IS, click the Help button in CentreWare IS to go to the 
CentreWare IS Online Help.
See also: 
Using CentreWare Internet Service tutorial at www.xerox.com/office/7500docs
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							Network Basics
Phaser 7500 Color Printer
User Guide 34
CentreWare Web
CentreWare Web is a multi-vendor printer management, installation, and troubleshooting application. 
Use CentreWare Web to remotely manage, install, and troubleshoot printers on your network using a 
Web browser. Printers are found through network or print server discovery and managed over TCP/IP 
networks using RFC-1759 SNMP (Simple Network Management Protocol).
With CentreWare Web you can:
• Remotely add ports, queues, and drivers to Windows 2000, Windows XP, and 
Windows Server 2003.
• Install, troubleshoot, upgrade, and clone wizards to aid all users in performing administrative tasks.
• Install CentreWare Web on a server for availability to all clients on the network with Internet 
access.
• Support multiple users and provide different levels of user access privileges for administrators or 
guests.
• Discover printers on local and remote subnets.
• Automatically discover printers as scheduled.
• Generate reports.
• Connect to printer Web server for additional printer-specific features, including help.
For more information, go to www.xerox.com/office/7500drivers.
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							Network Basics
Phaser 7500 Color Printer
User Guide35
Available Printer Drivers
To access special printing options, use a Xerox printer driver.
Xerox provides drivers for a variety of page description languages and operating systems. The 
following printer drivers are available:
Go to www.xerox.com/office/7500drivers for the latest printer drivers.
Printer DriverDescription
Windows PostScript DriverThe PostScript driver is recommended to take full advantage of your 
system’s custom features and genuine Adobe® PostScript®. (Default 
printer driver)
Windows PCL5c DriverThe Printer Command Language driver can be used for applications 
requiring PCL.
Note:Supported in all Windows operating systems.
Xerox Global Print Driver™ 
(Windows)This driver enables printing from a PC to any Xerox PostScript-enabled 
printer. It configures itself for your individual printer upon installation.
Xerox Mobile Express Driver™ 
(Windows)This driver enables printing from a PC to any Xerox PostScript-enabled 
printer. This is especially helpful for mobile professionals who travel to 
multiple locations and need to print to different printers.
Mac OS X (Version 10.3 and 
higher) DriverThis driver enables printing from a Mac OS X (version 10.3 and higher) 
operating system.
UNIX DriverThis driver enables printing from a UNIX operating system.
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							Network Basics
Phaser 7500 Color Printer
User Guide 36
Windows 2000 or Later
This section includes:
•Preliminary Steps on page 36
•Quick CD-ROM Install Steps on page 36
•Other Methods of Installation on page 37
•Windows 64-Bit Server to 32-Bit Client Installation on page 39
•Windows 2000 or Later Troubleshooting on page 40
Preliminary Steps
These preliminary steps must be performed for all printers:
1. Verify that the printer is plugged in, turned On, and connected to an active network.
2. Verify that the printer is receiving network information by monitoring the LEDs on the back of the 
printer or on the CentreDirect External Print Server. When the printer is connected to a functioning 
network and receiving traffic, its link LED is green, and its amber traffic LED is flashing rapidly.
Quick CD-ROM Install Steps
To install the printer driver from the Software and Documentation CD-ROM:
1. Insert the CD-ROM into the computer’s CD-ROM drive. If the installer does not launch, do the 
following:
a. Click Start, then click Run.
b. In the Run window, type: :\Setup.exe.
2. Select Install Printer Driver.
3. Select your desired language from the list.
4. Accept the license agreement.
5. Select your printer in the list of discovered printers, and click Next.
If your printer does not appear in the list of discovered printers:
a. Click the IP Address or DNS Name button near the top of the window.
b. Type the address or name of the desired printer, and click Search.
c. When the printer is displayed in the window, click Next.
6. Select the installation options you want to use, and click Install.
See also: 
Online Support Assistant at www.xerox.com/office/7500support
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							Network Basics
Phaser 7500 Color Printer
User Guide37
Other Methods of Installation
Your printer can also be installed on a network using one of these methods:
• Microsoft TCP/IP Protocol
• Microsoft IPP Port
You can monitor or configure your printer with CentreWare IS and a Web browser if your printer is 
connected to a network with the TCP/IP protocol enabled.
Note:The CentreWare methods are not discussed in this section. See Available Printer Drivers on 
page 35.
Microsoft TCP/IP Protocol
Fo r  W i n d o w s  X P ,  s e l e c t  Classic Look or the Windows XP procedures will not match the steps below. To 
select Classic Look, click Start > Control Panel > Ta s k b a r  a n d  S t a r t  M e n u. Select the Start Menu tab, 
then select the Classic Start menu. Click OK. 
To verify that TCP/IP is installed:
1. Right-click the My Network Places icon on the desktop, then click Properties.
2. Right-click Local Area Connection, then click Properties.
3. Click the General tab to verify that Internet Protocol (TCP/IP) is installed.
• If the Internet Protocol (TCP/IP) box is checked, the software is installed.
• If the Internet Protocol (TCP/IP) box is not checked, the software is not installed. Install TCP/IP 
software using the documentation provided by Microsoft, and then return to this document.
Adding the Printer
To add the printer:
1. On the desktop click Start, then click Settings.
2. Select one of these options:
•Windows 2000: Click Printers, double-click Add Printer to launch the Add Printer Wizard, then 
click Next. 
•Windows XP or Windows Server 2003: Click Printers and Faxes. Double-click Add Printer to 
launch the Add Printer Wizard, then click Next. 
3. Click the Local Printer button, then click Next.
4. Click the Create a New Port button.
5. Select Standard TCP/IP Port from the New Port Type drop-down menu, then click Next.
6. Click Next.
7. Enter the IP Address of the printer you want to use in the Printer Name or IP Address edit box. 
Click Next.
8. Select one of these options:
•Click Finish in the Confirmation window if the data is correct.
•Click the Back button to correct the data if it is incorrect, then click Finish in the Confirmation 
window.
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							Network Basics
Phaser 7500 Color Printer
User Guide 38
Configuring the Printer
To configure the printer:
1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive and click 
Have Disk.
2. Click the Browse button, and then select the directory which contains the Windows 2000 or 
Windows XP drivers.
3. Select the *.INF file, then click Open.
4. Verify that the path and filename are correct, then click OK.
5. Enter a name for the printer and select whether you want that printer to be the default. Click Next.
6. Select one of these options:
• If the printer is not shared, click Next.
• If the printer is shared, enter a Share Name, check the Share box, then click Next.
Printing a Test Page
You are prompted to print a test page.
1. Select one of these options:
•Click Ye s to print a test page, then click Next.
•Click No if you do not want to print a test page, then click Next.
2. Select one of these options in the Completing the Add Printer Wizard screen:
• Click the Finish button if the data presented is correct. Proceed to Step 3.
•Click the Back button to correct the data if incorrect, then click Finish in the Add Printer Wizard 
when the data is correct. Proceed to Step 3.
3. If you printed a test page, you are prompted to confirm that the test page printed:
•Click Ye s if the test page printed successfully.
•Click No if the test page did not print or printed incorrectly.
See also: 
Windows 2000 or Later Troubleshooting on page 40
Microsoft IPP Port
Follow these steps to obtain the printer’s URL and create an Internet Printing Protocol (IPP) printer.
Obtaining the Printer’s URL (Network Path)
To obtain the printer’s URL:
1. Launch your Web browser.
2. Enter your printer's IP address in the browser’s Address field.
3. Select Properties.
4. Select the Protocols folder on the left navigation panel.
5. Select IPP. The Network Path field on the IPP Settings page displays the printer’s URL.
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							Network Basics
Phaser 7500 Color Printer
User Guide39
Creating an IPP Printer
To create an IPP printer:
1. On the desktop, click Start > Settings > Printers.
2. Double-click Add Printer to launch the Microsoft Add Printer Wizard.
3. Select Network Printer, then click Next.
4. When prompted for URL (Windows 2000, Windows XP), enter the printer’s URL in the following format:
http://printer-ip-address/ipp
Note:Substitute your printer’s IP address or DNS name for printer-ip-address.
5. Click Next.
Configuring the Printer
To configure the printer:
1. Insert the Software and Documentation CD-ROM into the computer’s CD-ROM drive and click 
Have Disk.
2. Click the Browse button, and then select the directory which contains the Windows 2000 or 
Windows XP drivers.
3. Select the *.INF file, then click Open.
4. Verify that the path and filename are correct, then click OK.
5. Enter a name for the printer and select whether you want that printer to be the default. Click Next.
6. Select one of these options:
• If the printer is not shared, click Next.
• If the printer is shared, enter a Share Name, check the Share box, then click Next.
7. Click Next.
Windows 64-Bit Server to 32-Bit Client Installation
To install from a 64-Bit Server in Windows XP and Windows Server 2003:
1. Locate and install the 64-bit Windows driver from the Software and Documentation CD-ROM.
2. Right-click on My Computer, then select Manage.
3. Expand Local Users and Groups, then double-click the Groups folder.
4. Double-click on Administrators, then click the Add button.
5. Type the 32-bit client’s login name, then click OK.
To install from a 32-Bit Client:
1. Insert the Software and Documentation CD-ROM and close the installer window.
2. Open My Network Places, then browse to the 64-bit system.
3. Double-click on Printers and Faxes.
4. Select File, then select Server Properties from the drop-down list.
5. On the Drivers tab, click the Add button.
6. Click Next, select Have Disk, then click OK.
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							Network Basics
Phaser 7500 Color Printer
User Guide 40
7. Browse to the 32-bit driver on the Software and Documentation CD-ROM, and open the 
Windowsfolder.
8. Open the appropriate language folder, select the .inf file, then click OK.
9. Choose your Printer, then click Next.
10. Select Intel Box for Windows XP, then click Next.
11. Click Finish.
12. In the My Network Places dialog box, double-click the 64-bit system, then select Ye s.
Windows 2000 or Later Troubleshooting
Note:For Windows XP, select Classic Look or the Windows XP procedures will not match the steps 
below. To select Classic Look, click Start > Control Panel > Taskbar and Start Menu. Select the 
Start Menu tab, then select Classic Start menu. Click OK. 
This Troubleshooting section assumes you have completed the following tasks:
• Loaded a Phaser printer PCL or PostScript printer driver.
• Printed and kept a current copy of the Configuration page.
Verifying Settings
To verify settings:
1. Verify the settings on the Configuration page.
•IP Address Source is set to: DHCP, Control Panel, BOOTP, or Auto IP (depending on your 
network configuration).
•Current IP Address is set correctly. (Note this address if it is assigned by Auto IP, DHCP, or 
BOOTP.)
•Subnet Mask is set correctly (if used).
•Default Gateway is set correctly (if used).
•LPR is enabled. Verify that the LPR and AppSocket settings are set as desired.
•Interpreters: Auto, PCL, or PostScript (depending on your driver).
2. Verify that the client is logged into the network and printing to the correct print queue. The user 
should also have access to the Phaser printer queue.
Verifying Driver Installation
To verify driver installation:
1. Right-click My Network Places on the desktop, then click Properties. 
2. Right-click Local Area Connection, then click Properties.
3. Select the General tab. View the list of installed network protocols to verify that TCP/IP is installed. 
(For more information, contact your network administrator.)
4. Click Install to install any components not listed, then restart your computer.
5. Click Start > Settings > Printers.
6. Right-click the printer icon, then click Properties.
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