Brother MFC 8460N User Manual

							USER’S GUIDE
MFC-8460N
MFC-8660DN
MFC-8670DN
MFC-8860DN
MFC-8870DW
 
Version D
 
						

							If you need to call Customer Service
Please complete the following information for future 
reference:
Model Number:  MFC-8460N, MFC-8660DN, 
MFC-8670DN, MFC-8860DN and 
MFC-8870DW
(Circle your model number)
Serial Number:
 1                                                                      
Date of Purchase:                                                                    
Place of Purchase:                                                                  
1The serial number is on the back of the unit. Retain 
this User’s Guide with your sales receipt as a 
permanent record of your purchase, in the event of 
theft, fire or warranty service.
Register your product on-line at
 
http://www.brother.com/registration
 
By registering your product with Brother, you will be recorded as the 
original owner of the product. Your registration with Brother:
„may serve as confirmation of the purchase date of your product 
should you lose your receipt;
„may support an insurance claim by you in the event of product loss 
covered by insurance; and, 
„will help us notify you of enhancements to your product and special 
offers.
The most convenient and efficient way to register your new product is 
online at http://www.brother.com/registration
© 2006 Brother Industries, Ltd.
 
						

							i
Brother numbers
IMPORTANT
For technical help, you must call the country where you bought the machine. Calls must be 
made from within that country.
 
Register your product
By registering your product with Brother International Corporation, you will be recorded as the 
original owner of the product. Your registration with Brother:
„may serve as confirmation of the purchase date of your product should you lose your receipt;
„may support an insurance claim by you in the event of product loss covered by insurance; and,
„will help us notify you of enhancements to your product and special offers.
Please complete and fax the Brother Warranty Registration And Test Sheet or, for your 
convenience and most efficient way to register your new product, register on-line at 
 
http://www.brother.com/registration
 
FAQs (frequently asked questions)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/Multi-Function 
Center needs. You can download the latest software and utilities and read FAQs and 
troubleshooting tips to learn how to get the most from your Brother product.
 
http://solutions.brother.com
 
Note
You can check here for Brother driver updates.
To keep your machine performance up to date, check here for the latest fimware upgrade 
(for Windows
® only).
 
For Customer Service 
Service Center Locator (USA only)
For the location of a Brother authorized service center, call 1-877-BROTHER (1-877-276-8437).
Service Center Locations (Canada only)
For the location of a Brother authorized service center, call 1-877-BROTHER. In USA:1-877-BROTHER (1-877-276-8437)
1-901-379-1215 (fax)
In Canada:1-877-BROTHER
(514) 685-4898 (fax)
 
						

							ii
Ordering accessories and supplies 
For best quality results use only genuine Brother accessories, which are available at most Brother 
retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, 
or American Express credit card, you can order accessories directly from Brother. (You can visit 
us online for a complete selection of the Brother accessories and supplies that are available for 
purchase.) 
Note
In Canada only Visa and MasterCard are accepted.
 
In USA:1-877-552-MALL (1-877-552-6255)
1-800-947-1445 (fax)
 
http://www.brothermall.com
 
In Canada:1-877-BROTHER
 
http://www.brother.ca
 
DescriptionItem
Toner Cartridge TN-550 (Standard, Prints approx. 3,500 pages)
TN-580 (High yield, Prints approx. 7,000 pages)
Drum Unit DR-520
Telephone Line Cord LG3077001
IEEE-1284 Bi-directional Cable F2A046-10
Paper Tray #2 (Option) LT-5300
User’s Guide MFC-8460N, MFC-8660DN, 
MFC-8670DN, MFC-8860DN and 
MFC-8870DW:LS1102001 
(English for USA and Canada)
MFC-8460N, MFC-8860DN and 
MFC-8870DW:LP2019002 
(French for Canada)
Quick Setup Guide MFC-8460N and MFC-8860DN: LP2024001 
(English for USA and Canada)
LP2024002 
(French for Canada)
MFC-8670DN: LP1107001 
(English for USA)
MFC-8870DW: LP2067001 
(English for USA and Canada)
 
						

							iii
Notice - Disclaimer of Warranties 
(USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR 
AGENTS (COLLECTIVELY BROTHER’S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR 
IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF 
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE 
SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE 
ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE 
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS 
OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE 
SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT 
PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE 
ABOVE EXCLUSION MAY NOT APPLY TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU FOR ANY 
CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR 
LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS 
INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE 
SOFTWARE EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF 
SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN 
CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR 
CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY 
TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU FOR ACTUAL 
DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE 
ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT 
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, 
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without 
notice.
Brother reserves the right to make changes without notice in the specifications and materials 
contained herein and shall not be responsible for any damages (including consequential) caused 
by reliance on the materials presented, including but not limited to typographical and other errors 
relating to the publication.
 
						

							iv
Brother® One-Year Limited Warranty and Replacement Service 
(USA only)
Who is covered:
„This limited warranty (warranty) is given
only to the original end-use/retail purchaser
(referred to in this warranty as Original
Purchaser) of the accompanying product,
consumables and accessories (collectively
referred to in this warranty as this
Product).
„If you purchased a product from someone
other than an authorized Brother reseller inthe United States or if the product was used
(including but not limited to floor models or
refurbished product), prior to yourpurchase you are not the Original
Purchaser and the product that you
purchased is not covered by this warranty.
What is covered:
„This Product includes a Machine and
Consumable and Accessory Items.
Consumable and Accessory Items include
but are not limited to print heads, toner,
drums, ink cartridges, print cartridges,
cordless handset battery, refill ribbons,
therma PLUS paper and thermal paper.
„Except as otherwise provided herein,
Brother warrants that the Machine and the
accompanying Consumable and
Accessory Items will be free from defects inmaterials and workmanship, when used
under normal conditions.
„This warranty applies only to products
purchased and used in the United States.
For products purchased in, but used
outside, the United States, this warranty
covers only warranty service within the
United States (and does not include
shipping outside the United States).
What is the length of the Warranty Periods:
„Machines: one year from the original
purchase date.
„Accompanying Consumable and
Accessory Items: 90 days from the original
purchase date or the rated life of
consumable, whichever comes first.
What is NOT covered:
This warranty does not cover
:
1 Physical damage to this Product;
2 Damage caused by improper installation,
improper or abnormal use, misuse, neglect
or accident (including but not limited to
transporting this Product without the proper
preparation and/or packaging);3 Damage caused by another device or
software used with this Product (including
but not limited to damage resulting from
use of non Brother
®-brand parts and
Consumable and Accessory Items); 
4 Consumable and Accessory Items that
expired in accordance with a rated life;
5 Problems arising from other than defects in
materials or workmanship; and, 
6 Normal Periodic Maintenance Items, such
as Paper Feeding Kit, Fuser and Laser
Units.
This limited warranty is VOID if this Product
has been altered or modified in any way
(including but not limited to attempted warranty
repair without authorization from Brotherand/or alteration/removal of the serial
number).
What to do if you think your Product is
eligible for warranty service:
Report your issue to either our Customer
Service Hotline at 1-877-BROTHER (1-877-
276-8437) or to a Brother Authorized Service
Center within the applicable warranty
period. Supply Brother or the Brother
Authorized Service Center with a copy of your
dated bill of sale showing that this Product was
purchased within the U.S. For the name of
local Brother Authorized Service Center(s),
call 1-877-BROTHER (1-877-276-8437) orvisit www.brother-usa.com.
What Brother will ask you to do:
After contacting Brother or a Brother
Authorized Service Center, you may be
required to deliver (by hand if you prefer) or
send the Product properly packaged, freight
prepaid, to the Authorized Service Center
together with a photocopy of your bill of sale.
You are responsible for the cost of
shipping, packing product, and insurance
(if you desire). You are also responsible for
loss or damage to this Product in shipping.
What Brother will do:
If the problem reported concerning your
Machine and/or accompanying Consumable
and Accessory Items is covered by this
warranty and
 if you first reported the problem
to Brother or an Authorized Service Center
within the applicable warranty period, Brother
or its Authorized Service Center will repair or
replace the Machine and/or accompanying
Consumable and Accessory Items at no
charge to you for parts or labor. The decision
as to whether to repair or replace the Machine
and/or accompanying Consumable and
Accessory Items is made by Brother in its sole
 
						

							v
Brother® One-Year Limited Warranty and Replacement Service 
(USA only)
discretion. Brother reserves the right to supplya refurbished or remanufactured replacement
Machine and/or accompanying Consumable
and Accessory Items and use refurbishedparts provided such replacement products
conform to the manufacturers specifications
for new product/parts. The repaired or
replacement Machine and/or accompanying
Consumable and Accessory Items will be
returned to you freight prepaid or made
available for you to pick up at a conveniently
located Authorized Service Center.
If the Machine and/or accompanying
Consumable and Accessory Items are not
covered by this warranty (either stage), youwill be charged for shipping the Machine
and/or accompanying Consumable and
Accessory Items back to you and charged forany service and/or replacement parts/products
at Brothers then current published rates.
The foregoing are your sole (i.e., only) and
exclusive remedies under this warranty.
What happens when Brother elects to
replace your Machine:
When a replacement Machine is authorized by
Brother, and you have delivered the Machine
to an Authorized Service Center, the
Authorized Service Center will provide you
with a replacement Machine after receiving
one from Brother. If you are dealing directly
with Brother, Brother will send to you a
replacement Machine with the understanding
that you will, after receipt of the replacement
Machine, supply the required proof of
purchase information, together with the
Machine that Brother agreed to replace. You
are then expected to pack the Machine that
Brother agreed to replace in the package from
the replacement Machine and return it to
Brother using the pre-paid freight bill supplied
by Brother in accordance with the instructions
provided by Brother. Since you will be in
possession of two machines, Brother will
require that you provide a valid major credit
card number. Brother will issue a hold against
the credit card account number that you
provide until Brother receives your original
Product and determines that your original
Product is entitled to warranty coverage. Your
credit card will be charged up to the cost of a
new Product only if: (i) you do not return your
original Product to Brother within five (5)
business days; (ii) the problems with your
original Product are not covered by the limited
warranty; (iii) the proper packaging
instructions are not followed and has causeddamage to the product; or (iv) the warranty
period on your original Product has expired or
has not been sufficiently validated with a copy
of the proof of purchase (bill of sale). The
replacement Machine you receive (even if
refurbished or remanufactured) will be
covered by the balance of the limited warranty
period remaining on the original Product, plus
an additional thirty (30) days. You will keep the
replacement Machine that is sent to you and
your original Machine shall become the
property of Brother. Retain your original
Accessory Items and a copy of the return
freight bill, signed by the courier.
Limitations:
Brother is not responsible for damage to or
loss of any equipment, media, programs or
data related to the use of this Product. Except
for the repair or replacement as described
above, Brother shall not be liable for anydirect, indirect, incidental or consequential
damages or specific relief. Because somestates do not allow the exclusion or limitation
of consequential or incidental damages, the
above limitation may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU OF ALL
OTHER WARRANTIES, WRITTEN OR
ORAL, WHETHER EXPRESSED BY
AFFIRMATION, PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE. ANY AND
ALL WARRANTIES OTHER THAN THIS
ONE, WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE, ARE HEREBY
DISCLAIMED.
„This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brothers obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
„This warranty gives you certain rights and
you may also have other rights that may
vary from state to state. 
„This Limited Warranty (and Brothers
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date, (2)
describe the change to this warranty and
(3) agree to make that change.
Important: We recommend that you keep all
original packing materials, in the event that
you ship this Product. 
© 2007 Brother International Corporation
Brother® One Year Limited Warranty and Replacement Service
(USA only)
 
						

							vi
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY 
(Canada only)
Pursuant to the limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (Brother), or its Authorized Service Centres,
will repair or replace (at Brothers sole discretion) this MFC/Fax machine free of charge if
defective in material or workmanship. This warranty applies only to products purchased and
used in Canada. This limited Warranty does not include cleaning, consumables (including,
without limitation, ink cartridges, print cartridges, print rolls, thermal paper rolls, toner
cartridges, drum units, OPC belts, fixing units, print heads, paper feed rollers, transfer rolls,
cleaning rollers, waste toner packs, oil bottles) or damage caused by accident, neglect,
misuse or improper installation or operation, any damage caused from service, maintenance,
modifications, or tampering by anyone other than a Brother Authorized Service
Representative, or if shipped out of the country. The use of supplies or consumable items that
are non-Brother products may void your warranty. This limited warranty ceases when this
machine is rented, sold, or otherwise disposed of. Operation of the MFC/Fax machine in
excess of the specifications or with the Serial Number or Rating Label removed shall be
deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser.
In order to obtain warranty service, the MFC/Fax machine must be delivered or shipped
freight prepaid by the end-user/purchaser to a Brother Authorized Service Centre, together
with your Canadian Proof of Purchase in the form of a Sales Receipt.
When shipping or transporting your MFC/Fax machine, please refer to your Operation
Manual for the proper packaging procedures.
For Laser units: Failure to remove the Toner Cartridge (and Toner Drum Unit, waste toner
packs or oil bottles on applicable models) during shipping or transport will cause severe
damage to the Laser MFC/Fax machine and will void the Warranty.
For inkjet units: (When shipping your Inkjet MFC/Fax machine remove the ink cartridges and
replace them with the original protective parts. If original protective parts are not available,
leave ink cartridges installed. Please avoid shipping the unit without original protective parts
or ink cartridges.) Damage to your print head resulting from packing the Inkjet MFC/Fax
machine without the ink cartridges or the protective parts will void your warranty.
Improper packaging may cause severe damage to the machine during shipping and will void
the warranty.
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATIONS, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE
EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its Authorized
Service Centres, Distributors, Dealers, Agents or employees, shall create another warranty
or modify this warranty. The warranty states Brothers entire liability and your exclusive
remedy against Brother for any failure of the MFC/Fax machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of this
MFC/Fax machine shall be liable for any indirect, incidental, special, consequential, exemplary,
or punitive damages, including lost profits, arising from the use of or inability to use the product,
even if advised by the end user/purchaser of the possibility of such damages. Since some
Provinces do not allow the above limitation of liability, such limitation, may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other
rights which vary from Province to Province.
Warranty Service is available at Brother Authorized Service Centres throughout
Canada. For Technical Assistance or for the name and location of your nearest
Authorized Service Centre call 1-877-BROTHER. 
Internet support: [email protected] or browse
Brothers Web Site www.brother.ca.
 
						

							vii
Table of Contents
Section I General
1 General information 2
Using the documentation ....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the complete User’s Guide ................................................................... 2
Viewing documentation ................................................................................... 2
Accessing Brother Support (For Windows
®) ......................................................... 5
Control panel overview .......................................................................................... 6
Status LED indications .................................................................................... 9
2 Loading documents and paper 11
Loading documents ............................................................................................. 11
Using the ADF ............................................................................................... 11
Using the scanner glass ................................................................................ 12
Acceptable paper and other media ...................................................................... 12
Recommended media ................................................................................... 12
Handling and using media ............................................................................. 13
Loading paper and other media ........................................................................... 15
Loading paper................................................................................................ 15
Loading envelopes and other media ............................................................. 16
Printable Area ................................................................................................ 17
3 General setup 18
Mode timer ........................................................................................................... 18
Paper settings ...................................................................................................... 18
Paper Type .................................................................................................... 18
Paper Size ..................................................................................................... 19
Tray use in Copy mode ................................................................................. 19
Tray use in Fax mode .................................................................................... 20
Tray use in Print mode .................................................................................. 20
Volume Settings................................................................................................... 21
Ring volume................................................................................................... 21
Beeper volume .............................................................................................. 21
Speaker volume............................................................................................. 21
Automatic daylight savings time .......................................................................... 22
Ecology features .................................................................................................. 22
Toner save..................................................................................................... 22
Sleep time...................................................................................................... 23
Turning off the scanner lamp ......................................................................... 23
LCD Contrast ....................................................................................................... 23
 
						

							viii
4 Security features 24
Security ................................................................................................................ 24
Setting Lock ................................................................................................... 24
Secure Function Lock .................................................................................... 25
Section II Fax
5 Sending a fax 30
Entering fax mode................................................................................................ 30
Sending a single-sided fax from the ADF ...................................................... 30
Sending a 2-sided fax from the ADF 
(MFC-8670DN, MFC-8860DN and MFC-8870DW only) ........................... 30
Sending a fax from the scanner glass ........................................................... 31
Faxing legal size documents from the scanner glass .................................... 31
Canceling a fax in progress ........................................................................... 31
Broadcasting ........................................................................................................ 32
Canceling a Broadcast in progress................................................................ 32
Additional sending operations.............................................................................. 33
Sending faxes using multiple settings ........................................................... 33
Electronic cover page .................................................................................... 33
Contrast ......................................................................................................... 35
Changing fax resolution ................................................................................. 35
Dual access ................................................................................................... 36
Real time transmission .................................................................................. 36
Overseas mode ............................................................................................. 37
Delayed faxing ............................................................................................... 37
Delayed batch transmission .......................................................................... 38
Checking and canceling waiting jobs............................................................. 38
Sending a fax manually ................................................................................. 39
Out of Memory message ............................................................................... 39
6 Receiving a fax 40
Choose the correct Receive Mode ...................................................................... 40
Using Receive Modes .......................................................................................... 41
Fax Only ........................................................................................................ 41
Fax/Tel........................................................................................................... 41
Manual ........................................................................................................... 41
External TAD ................................................................................................. 41
Receive Mode settings ........................................................................................ 42
Ring Delay ..................................................................................................... 42
F/T Ring Time ................................................................................................ 42
Easy Receive................................................................................................. 42
Setting the Print Density ................................................................................ 43
Additional receiving operations ............................................................................ 44
Printing a reduced incoming fax .................................................................... 44
Duplex (2-sided) printing for Fax mode (MFC-8670DN, MFC-8860DN and 
MFC-8870DW only) ................................................................................... 44