Brother MFC 8460N User Manual

							Dialing and storing numbers
57
8
Storing numbers8
You can set up your machine to do the 
following types of easy dialing: One-Touch, 
Speed-Dial and Groups for Broadcasting 
faxes. You can also specify the default 
resolution for each One-Touch and 
Speed-Dial number. When you dial a 
quick-dial number, the LCD shows the name, 
if you stored it, or the number. A scan profile 
can also be stored along with the fax number 
or E-mail address.
If you lose electrical power, the quick-dial 
numbers stored in the memory will not be lost.
A scan profile is the resolution and other scan 
settings that you choose when you store a 
number. For example, you will be asked to 
select Standard, Fine, S.Fine or Photo if you 
have selected the Fax/Tel option. Or, you will 
be asked to select B/W 200 dpi, 
B/W 200x100 dpi, Color 150 dpi, 
Color 300 dpi or Color 600 dpi if you selected 
the E-Mail option.
Storing a pause8
Press Redial/Pause to insert a 3.5-second 
pause between numbers. You can press 
Redial/Pause as many times as needed to 
increase the length of the pause.
Storing One-Touch dial 
numbers8
Your machine has 20 One-Touch keys where 
you can store 40 fax or phone numbers, 
E-mail addresses for automatic dialing. To 
access numbers 21 to 40, hold down Shift as 
you press the One-Touch key.
 
MFC-8460N, MFC-8660DN and 
MFC-8670DN:
8
aPress Menu, 2, 3, 1. 
23.Set Quick-Dial
1.One-Touch Dial
One-Touch:
Select One-Touch
bPress the One-Touch key where you 
want to store a number.
cEnter the phone or fax number (up to 20 
characters). PressOK.
dChoose one of the options below:
„Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on Entering Text on page 157 to help 
you enter letters. PressOK.
„PressOK to store the number 
without a name.
eIf you want to save a fax resolution along 
with the number, choose one of the 
options below:
„To store the fax resolution, press a 
or b to select Std, Fine, S.Fine or 
Photo. PressOK.
„PressOK if you don’t want to change 
the default resolution.
fChoose one of the options below:
„To store another One-Touch number 
go to b.
„To finish storing One-Touch 
numbers press Stop/Exit.
 
						

							Chapter 8
58
MFC-8860DN and MFC-8870DW: 8
aPress Menu, 2, 3, 1. 
23.Set Quick-Dial
1.One-Touch Dial
One-Touch:
Select One-Touch
bPress the One-Touch key where you 
want to store a number.
cPress a or b to select Fax/Tel, 
E-Mail or IFAX. PressOK.
dChoose one of the options below:
„Enter the number (up to 20 
characters) if you selected Fax/Tel. 
PressOK.
„Enter the E-mail address (up to 60 
characters) if you selected E-Mail 
or IFAX. Use the chart on Entering 
Text on page 157 to help you enter 
letters. PressOK.
Note
If you selected E-Mail and save the 
E-mail address, you can only use the 
E-mail address when you are in Scan 
mode. If you selected IFAX and save the 
E-mail address, you can only use the 
E-mail address when you are in Fax 
mode.
 
eChoose one of the options below:
„Enter the name using the dial pad 
(up to 15 characters). PressOK.
„PressOK to store the number or 
E-mail address without a name.
fIf you want to save a fax/scan resolution 
along with the number, choose one of 
the options below:
„If you selected Fax/Tel in c, press 
a or b to select Std, Fine, S.Fine 
or Photo. 
PressOK and then go to h.
„If you selected E-Mail in c, press 
a or b to select B/W200dpi, 
B/W200x100dpi, Color150dpi, 
Color300dpi, or Color600dpi. 
PressOK and then go to g.
„If you selected IFAX in c, press a 
or b to select Std, Fine or Photo. 
PressOK and then go to h.
„PressOK if you don’t want to change 
the default resolution. Go to h.
gChoose one of the options below:
If you selected Black & White in f, 
select the file format (TIFF or PDF) that 
will be used to send to your PC. 
If you selected Color in f, select the file 
format (PDF or JPEG) that will be used 
to send your PC. 
hChoose one of the options below:
„To store another One-Touch number 
go to b.
„To finish storing One-Touch 
numbers press Stop/Exit.
Note
• When you do a broadcast and you have 
saved a scan profile along with the 
number or E-mail address, the scan profile 
of the One-Touch, Speed-Dial or Group 
number you chose first will be applied to 
the broadcast.
• When you create a group or broadcast 
using Scan to E-mail only B/W200x100 
and B/W200dpi are available. The file 
format can be TIFF or PDF.
 
 
						

							Dialing and storing numbers
59
8
Storing Speed-Dial numbers8
You can store your frequently used numbers 
as Speed-Dial numbers. The machine can 
store 300 Speed-Dial numbers.
MFC-8460N, MFC-8660DN and 
MFC-8670DN:
8
aPress Menu, 2, 3, 2. 
23.Set Quick-Dial
2.Speed-Dial
Speed-Dial? #
Enter & OK Key
bUse the dial pad to enter a three-digit 
Speed-Dial location number (001–300). 
PressOK.
cEnter the phone or fax number (up to 20 
characters). PressOK.
dChoose one of the options below:
„Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on Entering Text on page 157 to help 
you enter letters. PressOK.
„PressOK to store the number 
without a name.
eIf you want to save a fax resolution along 
with the number, choose one of the 
options below:
„To store the fax resolution, press a 
or b to select Std, Fine, S.Fine or 
Photo. PressOK.
„PressOK if you don’t want to change 
the default resolution.
fChoose one of the options below:
„To store another Speed-Dial number 
go to b.
„To finish storing Speed-Dial 
numbers press Stop/Exit.
MFC-8860DN and MFC-8870DW:8
aPress Menu, 2, 3, 2. 
23.Set Quick-Dial
2.Speed-Dial
Speed-Dial? #
Enter & OK Key
bUse the dial pad to enter a three-digit 
Speed-Dial location number (001–300). 
PressOK.
cPress a or b to select Fax/Tel, 
E-Mail or IFAX. PressOK.
dChoose one of the options below:
„Enter the number (up to 20 
characters) when you select 
Fax/Tel. 
„Enter the E-mail address (up to 60 
characters) when you select 
E-Mail or IFAX. Use the chart on 
Entering Text on page 157 to help 
you enter letters. PressOK.
Note
If you selected E-Mail and save the 
E-mail address, you can only use the 
E-mail address when you are in Scan 
mode. If you selected IFAX and save the 
E-mail address, you can only use the 
E-mail address when you are in Fax 
mode.
 
eChoose one of the options below:
„Enter the name using the dial pad 
(up to 15 characters). PressOK.
„PressOK to store the number or 
E-mail address without a name.
 
						

							Chapter 8
60
fIf you want to save a fax/scan resolution 
along with the number, choose one of 
the options below:
„If you selected Fax/Tel in c, press 
a or b to select Std, Fine, S.Fine 
or Photo. 
PressOK and then go to h.
„If you selected E-Mail in c, press 
a or b to select B/W200x100, 
B/W200dpi, Color150dpi, 
Color300dpi or Color600dpi. 
PressOK and then go to g.
„If you selected IFAX in c, press a 
or b to select Std, Fine or Photo. 
PressOK and then go to h.
„PressOK if you don’t want to change 
the default resolution. Go to h.
gIf you selected Black & White in f, 
select the file format (TIFF or PDF) that 
will be used to send to your PC. 
If you selected Color in f, select the file 
format (PDF or JPEG) that will be used 
to send your PC. 
hChoose one of the options below:
„To store another Speed-Dial number 
go to b.
„To finish storing Speed-Dial 
numbers press Stop/Exit.
Note
• When you do a broadcast and you have 
saved a scan profile along with the 
number or E-mail address, the scan profile 
of the One-Touch, Speed-Dial or Group 
number you chose first will be applied to 
the broadcast.
• When you create a group or broadcast 
using Scan to E-mail only B/W200x100 
and B/W200dpi are available. The file 
format can be TIFF or PDF.
 
Changing One-Touch and 
Speed-Dial numbers8
If you try to store a One-Touch or Speed-Dial 
number over an existing number, the LCD will 
show the name or number already stored 
there.
aDo one of the following:
„To change the stored number, 
press1.
„To exit without making a change, 
press2.
 
23.Set Quick-Dial
   #005:MIKE
a1.Changeb2.Exit
Select 
ab & OK
(MFC-8460N, MFC-8660DN and 
MFC-8670DN) 
Go to c.
(MFC-8860DN and MFC-8870DW) 
Go to b.
b(MFC-8860DN and MFC-8870DW only)
Press a or b to select Fax/Tel, 
E-Mail or IFAX. Press OK.
cPress d or c to position the cursor under 
the character you want to change, and 
then press Clear/Back to delete it. 
Repeat for each character you want to 
delete.
dEnter a new number or character.
PressOK.
eFollow the directions beginning in c in 
Storing One-Touch Dial numbers and 
Storing Speed-Dial numbers. (See 
Storing One-Touch dial numbers on 
page 57 and Storing Speed-Dial 
numbers on page 59.)
 
						

							Dialing and storing numbers
61
8 Setting up Groups for 
broadcasting8
If you often want to send the same fax 
message to many fax numbers you can set 
up a group. 
Groups are stored on a One-Touch key or a 
Speed-Dial number. Each group uses up a 
One-Touch key or a Speed-Dial location. You 
can then send the fax message to all the 
numbers stored in a group just by pressing a 
One-Touch key or entering a Speed-Dial 
number, and then pressing Start.
Before you can add numbers to a group, you 
need to store them as One-Touch or Speed-
Dial numbers. You can have up to 20 small 
groups, or you can assign up to 339 numbers 
to one large group.
aPress Menu, 2, 3, 3. 
23.Set Quick-Dial
3.Setup Groups
Group Dial:
Press Speed-Dial...
bChoose an empty location where you 
want to store the group in one of the 
following ways:
„Press a One-Touch key.
„Hold down Shift as you press 
Search/Speed Dial, and then enter 
the three-digit Speed-Dial location. 
Press OK.
cUse the dial pad to enter a group 
number (1 to 20). Press OK.
(MFC-8460N, MFC-8660DN and 
MFC-8670DN) 
Go to e.
(MFC-8860DN and MFC-8870DW)
Go to d.
d(MFC-8860DN and MFC-8870DW only) 
Press a or b to select Fax/IFAX or 
E-Mail. Press OK.
eTo add One-Touch or Speed-Dial 
numbers follow the instructions below:
„For One-Touch numbers, press the 
One-Touch keys one after the other. 
„For Speed-Dial numbers, hold down 
Shift as you press 
Search/Speed Dial, and then enter 
the three-digit Speed-Dial location.
The LCD will display your chosen One-
Touch numbers with a l and Speed-
Dial numbers with a # (for example 
l006, #09).
fPress OK when you have finished 
adding numbers.
gDo one of the following:
„Enter the name using the dial pad 
(up to 15 characters). Use the chart 
on Entering Text on page 157 to help 
you enter letters. Press OK.
„Press OK to store the group without 
a name.
hYou can save a fax/scan resolution 
along with the number. Do one of the 
following:
(MFC-8460N, MFC-8660DN and 
MFC-8670DN)
„To store the fax resolution, press a 
or b to select Std, Fine, S.Fine or 
Photo. Press OK.
„Press OK if you don’t want to change 
the default resolution.
(MFC-8860DN and MFC-8870DW)
„If you selected Fax/IFAX in d, 
press a or b to select Std, Fine, 
S.Fine or Photo.
Press OK and then go to j.
„If you selected E-Mail in d, 
press a or b to select B/W200x100 
or B/W200dpi. 
Press OK and then go to i.
„Press OK if you dont want to change 
the default resolution. Go to j.
 
						

							Chapter 8
62
Note
• If you have selected Fax/IFAX in d and 
added One-Touch or Speed-Dial numbers 
that are stored as ‘IFAX’, you cannot 
select S.Fine.
• When you create a group or broadcast 
using Scan to E-mail only B/W200x100 
and B/W200dpi are available. The file 
format can be TIFF or PDF.
 
iSelect the file format (TIFF or PDF) that 
will be used to send to your computer. 
jDo one of the following:
„To store another group for 
broadcasting, go to b.
„To finish storing groups for 
broadcasting, press Stop/Exit.
Dialing access codes and 
credit card numbers8
You can combine more than one Quick-Dial 
number when you dial. This feature may be 
useful if you need to dial an access code for 
a cheaper rate long distance carrier.
For example, you might have stored ‘555’ on 
Speed-Dial #003 and ‘7000’ on Speed-Dial 
#002. You can use them both to dial 
‘555-7000’ if you press the following keys:
Hold down Shift as you press 
Search/Speed Dial, 003. Hold down Shift as 
you press Search/Speed Dial, 002 and 
Start.
Numbers can be added manually by entering 
them on the dial pad:
Hold down Shift as you press 
Search/Speed Dial, 003, 7001 (on the dial 
pad), and Start.
This would dial ‘555–7001’. You can also add 
a pause by pressing the Redial/Pause key.
Pause8
Press Redial/Pause to insert 3.5-seconds 
pause between numbers. You can press 
Redial/Pause as many times as needed to 
increase the length of the pause.
Tone or Pulse 
(For Canada only)8
If you have a Pulse dialing service, but need 
to send Tone signals (for example, for 
telephone banking), follow the instructions 
below. If you have Touch Tone service, you 
will not need this feature to send tone signals.
aPress Hook.
bPress # on the machine’s control panel. 
Any digits dialed after this will send tone 
signals.
When you hang up, the machine will 
return to the Pulse dialing service.
 
						

							63
9
9
Remote fax options let you receive faxes 
while you are away from the machine.
You can only use one fax option at a time.
Fax Forwarding
The fax forwarding feature lets you 
automatically forward your received faxes to 
another machine. 
aPress Menu, 2, 5, 1. 
25.Remote Fax Opt
1.Fwd/Page/Store
aOff
bFax Forward
Select ab & OK
bPress a or b to select Fax Forward. 
PressOK.
The LCD will ask you to enter the fax 
number you want your faxes to be 
forwarded to.
cEnter the forwarding number using dial 
pad (up to 20 digits), using a One-Touch 
Key or using Search/Speed Dial and 
the three-digit location.
Note
• If you store a group on a One-Touch key 
or a Speed Dial location, the faxes will be 
forwarded to several fax numbers.
• (MFC-8860DN and MFC-8870DW only) 
You can also enter an E-mail address if 
your machine has been configured for the 
Internet Fax feature. (For details about 
Internet Fax, see the Network User’s 
Guide on the CD-ROM. For information 
about Fax Forward to E-mail, see the 
Brother Solutions Center at 
http://solutions.brother.com
)
 
dPressOK.
ePress a or b to select On or Off. 
25.Remote Fax Opt
  Backup Print
aOff
bOn
Select 
ab & OK
PressOK.
fPress Stop/Exit.
Note
If you select Backup Print On, the machine 
will also print the fax at your machine so 
you will have a copy. This is a safety 
feature in case there is a power failure 
before the fax is forwarded or a problem at 
the receiving machine. The machine can 
store faxes up to 4 days if there is a power 
failure.
 
Remote fax options
 
						

							Chapter 9
64
Paging
When Paging is selected, your machine dials 
the pager number you’ve programmed, and 
then dials your Personal Identification 
Number (PIN). This activates your pager so 
you will know that you have a fax message in 
the memory.
aPress Menu, 2, 5, 1. 
25.Remote Fax Opt
1.Fwd/Page/Store
aOff
bFax Forward
Select ab & OK
bPress a or b to select Paging.
cEnter your pager phone number 
followed by # # (up to 20 digits).
PressOK.
Do not include the area code if it is the 
same as that of your machine. 
For example, press
1 8 0 0 5 5 5 1 2 3 4 # #.
dDo one of the following.
„
If your pager needs a PIN, enter the 
PIN, press 
#, press Redial/Pause, 
enter your fax number followed by 
# #.
PressOK.
(For example, press 1 2 3 4 5 # 
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # 
#
)
„If you do not need a PIN, press 
Redial/Pause, enter your fax 
number followed by # #.
PressOK.
(For example, press Redial/Pause 1 
8 0 0 5 5 5 6 7 8 9 # #)
ePress Stop/Exit.
Note
• You cannot change a Paging number or 
PIN remotely.
• If you have set Paging, a backup copy will 
automatically be printed at the machine.
 
Fax Storage
The fax storage feature lets you store your 
received faxes in the machine’s memory. You 
can retrieve stored fax messages from a fax 
machine at another location using the remote 
retrieval commands. see Retrieving fax 
messages on page 68. Your machine will 
automatically print a copy of the stored fax.
aPress Menu, 2, 5, 1. 
25.Remote Fax Opt
1.Fwd/Page/Store
aOff
bFax Forward
Select ab & OK
bPress a or b to select Fax Storage. 
PressOK.
cPress Stop/Exit.
 
						

							Remote fax options
65
9
PC Fax Receive
If you turn on the PC-Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or on the weekend, for example), your 
machine will receive and store your faxes in 
its memory. The LCD will show the number of 
stored faxes received, for example: 
PC Fax Msg:001
When you start your PC and the PC-FAX 
Receiving software runs, your machine 
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you 
must have the PC-FAX Receive software 
running on your PC. (For details, see PC-FAX 
receive (including when the PC is turned off) 
in the Software User’s Guide on the 
CD-ROM.)
If you select Backup Print On, the machine 
will also print the fax.
aPress Menu, 2, 5, 1. 
25.Remote Fax Opt
  1.Fwd/Page/Store
aOff
bFax Forward
Select ab & OK
bPress a or b to select 
PC Fax Receive. PressOK.
cPress a or b to select the interface to 
which the PC is connected ( or 
), or your computer name 
if the machine is connected to a 
network.
 
25.Remote Fax Opt
  1.Fwd/Page/Store


Select ab & OK
dPress a or b to select On or Off. 
25.Remote Fax Opt
  Backup Print
aOff
bOn
Select ab & OK
PressOK.
ePress Stop/Exit.
Note
• If you select Backup Print On, the machine 
will also print the fax at your machine so 
you will have a copy. This is a safety 
feature in case there is a power failure 
before the fax is forwarded or a problem at 
the receiving machine. The machine can 
store faxes up to 4 days if there is a power 
failure.
• PC Fax Receive is not supported in 
Windows NT
® workstation Version 4.0 
when the machine is connected on a 
network or in Mac OS
®. (See PC Fax 
receiving in the Software User’s Guide on 
the CD-ROM.)
 
 
						

							Chapter 9
66
Changing Remote Fax 
Options
If received faxes are left in your machine’s 
memory when you change to another remote 
fax option, the LCD will ask you the following 
message:
 
25.Remote Fax Opt
  Erase All Fax?
a1.Yes
b2.No
Select ab & OK
„If you press 1, faxes in the memory will be 
erased or printed before the setting 
changes. If a backup copy has already 
been printed it will not be printed again.
„If you press 2, faxes in the memory will not 
be erased or printed and the setting will be 
unchanged.
If received faxes are left in the machine’s 
memory when you change to 
PC Fax Receive from another remote fax 
option (Fax Forward,Paging or 
Fax Storage), the LCD will ask you the 
following message:
 
25.Remote Fax Opt
  Send Fax to PC?
a1.Yes
b2.No
Select ab & OK
„If you press 1, faxes in the memory will be 
sent to your PC before the setting 
changes. Faxes in the memory will be sent 
to your PC when the PC-Fax Receive icon 
is active on your PC. See the Software 
User’s Guide on the CD-ROM.
„If you press 2, faxes in the memory will not 
be erased or transferred to your PC and 
the setting will be unchanged.
Turning off Remote Fax 
Options
aPress Menu, 2, 5, 1. 
25.Remote Fax Opt
1.Fwd/Page/Store
aOff
bFax Forward
Select ab & OK
bPress a or b to select Off. PressOK.
Note
The LCD will give you options if there are 
received faxes still in your machine’s 
memory. (See Changing Remote Fax 
Options on page 66.)
 
cPress Stop/Exit.