Brother MFC 8460N User Manual
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Remote fax options 67 9 Remote Retrieval The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call your machine from any touch tone phone or fax machine, then use the Remote Access Code to retrieve your messages. Setting a remote access code The remote access code lets you access the remote retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is an inactive code: – – –l. aPress Menu, 2, 5, 2. 25.Remote Fax Opt 2.Remote Access Access Code:---* Enter & OK Key bEnter a three-digit code using numbers 0 – 9, l or #. PressOK. cPress Stop/Exit. Note Do not use the same code used for your Fax Receive Code (l51) or Telephone Answer Code (#51). See Changing the remote codes on page 54. You can change your code at any time. If you want to make your code inactive, press Clear/Back and then OK in b to restore the default setting – – –l. Using your Remote Access Code aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, immediately enter your Remote Access Code (3 digits followed by l). cThe machine signals if it has received messages: „No beeps No messages received. „1 long beep Fax message received. dThe machine gives two short beeps to tell you to enter a command. (See Remote fax commands on page 69.) The machine will hang up if you wait longer than 30 seconds before entering a command. If you enter an invalid command the machine will beep three times. ePress 9 0 to reset the machine when you have finished. fHang up. Note If your machine is set to Manual mode and you want to use the remote retrieval features, you can access your machine by waiting about 2 minutes after it starts ringing, and then entering the remote access code within 30 seconds.
Chapter 9 68 Retrieving fax messages aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, immediately enter your remote access code (3 digits followed by l). If you hear one long beep, you have messages. cWhen you hear two short beeps, use the dial pad to press 9 6 2. dWait for a long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to, followed by ## (up to 20 digits). eHang up after you hear your machine beep. Your machine will call the other machine, which will then print your fax messages. Note You can insert a pause in a fax number by using the # key. Changing the Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone. aDial your fax number from a telephone or another fax machine using touch tone. bWhen your machine answers, enter your remote access code (3 digits followed by l). If you hear one long beep, you have messages. cWhen you hear two short beeps, use the dial pad to press 9 5 4. dWait for a long beep, and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by ## (up to 20 digits). ePress 9 0 to reset the machine when you have finished. fHang up after you hear your machine beep. Note You can insert a pause in a fax number by using the # key.
Remote fax options 69 9 Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your Remote Access Code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commandsOperation details 95Change the fax forwarding, paging or fax storage settings 1 OFF You can choose Off after you have retrieved or erased all your messages. 2 Fax forwarding One long beep means the change is accepted. If you hear three short beeps, you cannot change because something has not been set up (for example, a fax forwarding or paging number had not been registered). You can register your fax forwarding number by entering 4. (See Changing the Fax Forwarding number on page 68.) Once you have registered the number, fax forwarding will work. 3 Paging 4 Fax forwarding number 6 Fax storage 96Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message(s). (See Retrieving fax messages on page 68.) 3 Erase faxes from the memory If you hear one long beep, fax messages have been erased from the memory. 97Check the receiving status 1 Fax You can check whether your machine has received any faxes. If yes, you will hear one long beep. If no, you will hear three short beeps. 98Change the receive mode 1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 90ExitPress 9, 0 to exit remote retrieval. Wait for the long beep, then replace the handset.
70 10 Fax reports10 Some fax reports (transmission verification and fax journal) can be printed automatically or manually. Transmission verification report10 You can use the transmission report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (shown as “OK”). If you select On or On+Image, the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Selecting On+Image or Off+Image will print a section of the fax’s first page on the report to help you remember. When the verification report is turned Off or to Off+Image, the report will only print if there is a transmission error. aPress Menu, 2, 4, 1. 24.Report Setting 1.Transmission aOff bOff+Image Select ab & OK bPress a or b to select On, On+Image Off or Off+Image. PressOK. cPress Stop/Exit. Fax journal10 You can set the machine to print a fax journal (activity report) at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). The default setting is Every 50 Faxes, this means that your machine will print the journal when the machine has stored 50 jobs. If you set the interval to Off, you can still print the report by following the steps on the next page. aPress Menu, 2, 4, 2. 24.Report Setting 2.Journal Period aEvery 50 FaxesbEvery 6 Hours Select ab & OK bPress a or b to choose an interval. PressOK. If you choose 7 days, you will be asked to choose a day when you want the 7 day countdown to begin. cEnter the time to begin printing, in 24 hour format. PressOK. For example: enter 19:45 for 7:45 PM. dPress Stop/Exit. If you select 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you selected has passed, the machine will print the journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it manually without erasing the jobs from memory. Printing reports10
Printing reports 71 10 Reports10 The following reports are available: 1Transmission Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report. 2Help List Prints a list of commonly used functions to help you program your machine. 3Tel Index List Prints a list of names and numbers stored in the One-Touch and Speed-Dial memory in numerical or alphabetical order. 4Fax Journal Prints a list of information about your last 200 incoming and outgoing faxes. (TX: transmit.) (RX: receive.) 5User Settings Print a list of your current settings. 6Network Config Lists your network settings. How to print a report10 aPress Menu, 5. 5.Print Reports 1.Transmission 2.Help List 3.Tel Index List Select ab & OK bChoose one of the options below: „Press a or b to select the report you want. PressOK. „Enter the number of the report you want to print. For example, press 2 to print the help list. cPress Start.
72 11 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive11 Polling receive lets you call another fax machine to receive a fax. aMake sure you are in Fax mode . bPress Menu, 2, 1, 7. — Polling RX Dial & Start cEnter the fax number you are polling. Press Start. The LCD shows Dialing. Sequential polling11 Sequential polling lets you request documents from several fax machines in one operation. Afterwards, a Sequential Polling Report will be printed. aMake sure you are in Fax mode . bPress Menu, 2, 1, 7. — Polling RX Dial & Start cSpecify the fax machines you want to poll by using One-Touch, Speed-Dial, Search, a Group and or the dial pad. You must pressOK between each location. dPress Start. The machine polls each number or Group number in turn for a document. Press Stop/Exit while the machine is dialing to cancel the polling process. To cancel all sequential polling receive jobs, press Menu, 2, 6. Polling11
Polling 73 11 Polled transmit11 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. Setup for polled transmit11 aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2, 6. 22.Setup Send 6.Polled TX aOn bOff Select ab & OK dPress a or b to select On (or Off). PressOK. Note The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 38.)
76 12 How to copy12 Entering copy mode12 Press (Copy) to enter Copy mode. 1 Contrast 2Quality 3Copy Ratio 4Tray Use 5 Number of Copies Making a single copy12 aMake sure you are in Copy mode . bLoad your document. cPress Start. Making multiple copies12 aMake sure you are in Copy mode . bLoad your document. cUse the dial pad to enter the number of copies (up to 99). dPress Start. Note To sort your copies, press Sort. (See Sorting copies using the ADF on page 83.) Stop copying12 To stop copying, press Stop/Exit. Making copies12 Contrast:- + Quality :Auto Enlg/Red:100% Tray :MP>T1 Press ab or Start1 4 3 2 015