Brother Ppf 2600 Laser Plain Paper Fax Owners Manual

							ASSEMBLY AND CONNECTIONS   2 - 9
Connecting an External 
Telephone Answering Device (TAD)
Sequence
You might choose to connect an additional answering system. When you have 
an external TAD on the same telephone line as the FAX/MFC, the TAD 
answers all calls. The FAX/MFC ÒlistensÓ for fax calling (CNG) tones. If it 
hears them, the FAX/MFC takes over the call and receives the fax. If it doesnÕt 
hear CNG tones, the FAX/MFC lets the TAD continue playing your outgoing 
message so your caller can leave you a voice message.
The TAD must answer within four rings. The FAX/MFC cannot hear CNG 
tones until the TAD has answered the call, and with four rings there are only 8Ð
10 seconds of CNG tones left for the fax Òhandshake.Ó  Make sure you carefully 
follow the instructions in this manual for recording your outgoing message.
Connections
The external TAD must be plugged into the left side of the FAX/MFC, into the 
jack labeled EXT.  Your FAX/MFC cannot work properly if you plug the TAD 
into a wall jack.
1Plug the telephone line cord from the wall jack into the left side of the 
FAX/MFC, in the jack labeled LINE.
2Plug the telephone line cord from your TAD into the left side of the FAX/MFC, 
in the jack labeled EXT. (Make sure this cord is connected to the TAD at the 
TADÕs telephone line jack, and not its telephone set jack.)
Do not connect a TAD elsewhere on the same phone lineÑyour FAX/MFC and 
TAD will both try to control the line.
LINE
EXT. 
						

							2 - 10   ASSEMBLY AND CONNECTIONS
3Set your external TAD to four rings or less. (The FAX/MFCÕs Ring Delay 
setting does not apply).
4Record the outgoing message (see below).
5Set the TAD to answer calls.
Set the Receive Mode to TAD: ANSWER MACH. (Press Receive Mode.)
Recording Outgoing Message on External TAD
Timing is important in recording this message. The message sets up the ways to 
handle both manual and automatic fax reception.
1Record 5 seconds of silence at the beginning of your message. (This allows your 
FAX/MFC time to listen for the fax CNG tones of automatic transmissions 
before they stop.)
2Limit your speaking to 20 seconds.
3End your 20-second message by giving your Fax Receive Code for people 
sending manual faxes. For example:
ÒAfter the beep, leave a message or send a fax by pressing   5 1 and Start.Ó
Connecting an External Telephone
Your FAX/MFC is equipped with a handset that you can use as a regular phone. 
However, you can also connect a separate telephone (or telephone answering 
device) directly to your FAX/MFC.
Connect the modular plug on the telephoneÕs line cord to the jack labeled EXT. 
on the left side of the FAX/MFC. 
Whenever this phone (or TAD) is in use, the screen displays EXT. TEL IN USE, 
and, if the FAX/MFC handset is lifted, an alarm sounds. To disconnect the call 
on the external phone and switch to the FAX/MFC, press Hook. 
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that 
pass incoming calls to each other if they are busy. The calls are usually passed 
down or Òrolled overÓ to the next available phone line in a preset order. 
Your FAX/MFC can work in a roll over system as long as it is the last number 
in the sequence, so the call cannot roll away. Do not put the FAX/MFC on any 
of the other numbersÑwhen the other lines are busy and a second fax call is 
received, the fax call would be transferred to a line that does not have a fax 
machine. Your FAX/MFC will work best on a dedicated line. 
						

							ASSEMBLY AND CONNECTIONS   2 - 11
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on 
the same wall outlet. The two phone numbers can be on separate jacks (RJ11) 
or combined into one jack (RJ14). Your FAX/MFC must be plugged into an 
RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both 
may contain four wires (black, red, green, yellow). To test the type of jack, plug 
in a two-line phone and see if it can access both lines. If it can, you must separate 
the line for your FAX/MFC.
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 receptacle. The first two ways may 
require assistance from the telephone company. You can change the wall outlets 
from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet 
installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter 
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, 
Line 2) and a third RJ14 jack (Lines 1 and 2). Plug the fax machine into Line 2 
of the triplex adapter.
Installing Fax Machine, External Two-Line TAD, and Two-Line 
Telephone
When you are installing an external two-line telephone answering device 
(TAD) and a two-line telephone, your FAX/MFC must be isolated on one line 
at both the wall jack and at the TAD. The most common connection is to put the 
FAX/MFC on Line 2. The back of the two-line TAD must have two telephone 
jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least 
three telephone line cords, the one that came with your FAX/MFC and two for 
your external two-line TAD. You will need a fourth line cord if you add a two-
line telephone.
RJ14
RJ11
Triplex Adapter
RJ14 
						

							2 - 12   ASSEMBLY AND CONNECTIONS
1Place the two-line TAD and the two-line telephone next to your FAX/MFC.
2Plug one end of the telephone line cord for your FAX/MFC into the L2 jack of 
the triplex adapter. Plug the other end into the LINE jack on the left side of the 
FAX/MFC.
3Plug one end of the first telephone line cord for your TAD into the L1 jack of 
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line 
TAD. 
4Plug one end of the second telephone line cord for your TAD into the L2 jack 
of the two-line TAD. Plug the other end into the EXT. jack on the left side of 
the FAX/MFC. 
You can keep two-line telephones on other wall outlets as always. There are two 
ways to add a two-line telephone to the FAX/MFCÕs wall outlet. You can plug 
the telephone line cord from the two-line telephone into the L1+L2 jack of the 
triplex adapter.  Or, you can plug the two-line telephone into the TEL jack of the 
two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple 
to connect the FAX/MFC to a key system or a PBX (Private Branch Exchange), 
we suggest that you contact the company that installed your telephone system 
and ask them to connect the FAX/MFC for you. It is advisable to have a separate 
line for the FAX/MFC. You can then leave the FAX/MFC in FAX mode to 
receive faxes any time of day or night.
If the FAX/MFC is to be connected to a multi-line system, ask your installer to 
connect the unit to the last line on the system. This prevents the unit from being 
activated each time a telephone call is received. (See 
Easy Receive, page 5-3.)
As with all fax units, this machine must be connected to a two wire system. If 
your line has more than two wires, proper connection of the FAX/MFC cannot 
be made.
Triplex Adapter
Two-Line Phone
Two-Line External TAD FAX/MFC 
						

							ASSEMBLY AND CONNECTIONS   2 - 13
If you are installing the FAX/MFC to work with a PBX:
1It is not guaranteed that the unit will operate correctly under all circumstances 
with a PBX. Any cases of difficulty should be reported first to the company that 
handles your PBX.
2If all incoming calls will be answered by a switchboard operator, it is 
recommended that the Receive Mode be set to MANUAL. All incoming calls 
should initially be regarded as telephone calls.
3The FAX/MFC may be used with either pulse or tone dialing telephone service.
Custom Features on a Single Line
To learn how custom features may affect your faxing operations, please see the 
Troubleshooting and Routine Maintenance, page 11-1. 
						

							3 - 1   ON-SCREEN PROGRAMMING
33On-Screen Programming
User-Friendly Programming
We have designed your FAX/MFC with on-screen programming and a Help 
key.  User-friendly programming helps you take full advantage of all the 
functions your FAX/MFC has to offer. (See 
Using This Manual, page 1-1.)
Since your fax programming is done on the LCD, we created step-by-step on-
screen prompts to help you program your FAX/MFC.  All you need to do is 
follow the prompts as they guide you through the function menu selections and 
programming options and settings.
Function Mode
You can access the function mode by pressing Function. When you enter the 
function mode, your FAX/MFC displays a list of main menu options from 
which you can choose.  These options appear one after the other on the display.  
Select an option by pressing Set when the option appears on the screen.
You can ÒscrollÓ more quickly through options by pressing  . When the screen 
displays your selection, press Set. (Press   to scroll backward if you passed 
your choice or to save key strokes. Both arrow keys show all options, in the 
opposite order.)
Before you press Set, you can correct a mistake you made entering information 
in a field using the dial pad. Use   to back up and then type over the incorrect 
characters.
When you finish a function, the screen displays ACCEPTED.
Do You Have a FAX or MFC?
See the model number on your machineÕs control panel to know if your machine 
is a FAX or an MFC. If you have an MFC model there is an extra key pressÑto 
access the FAX functions you must first press 1. If you have a FAX 2600, follow 
the function step for FAX. If you have an MFCÊ4600, follow the function step 
for MFC. For example,
For the FAX, press Function, 1, 3.
For the MFC, press Function, 1, 1, 3. 
NoteIf you want to exit the Function mode, press Stop. 
						

							ON-SCREEN PROGRAMMING   3 - 2
Alternating Displays
When you see alternating displays, the LCD sometimes alternates between the 
currently selected option, and a help message giving brief instructions about 
how to proceed.  The display youÕll probably see most often is shown below, 
showing you, when you place an original in the ADF, that you can dial a number 
and send a fax, or you can make a copy.
Function Selection Table
If you have a basic understanding of how to program your FAX/MFC, you can 
perform most of the programming settings without the OwnerÕs Manual.  To 
help you understand the function selections, options and settings that are found 
in your fax programs, use the Function Selection Table below. 
1. Fax Functions
1. INITIAL SETUP
Function Description Factory SetPage
1. DATE/TIMEEnter date and time for LCD 
display and heading on 
transmissions.Ñ 4-1
2. STATION IDProgram name, fax number 
and elephone number to 
appear on each transmitted 
page.Ñ 4-1
3. BEEPERAdjust volume level of 
beeper.LOW 4-4
4. SLEEP MODEConserves power 00 MIN 4-6
5. DELAYED TIMERSets the time of day that 
delayed faxes will be sent.Ñ 4-6
6. VOLUME AMPLIFYFor the hearing-impaired, 
you can set the volume to the 
AMPLIFY: ON setting on a 
permanent or temporary 
basis.OFF 4-5
7. TONE/PULSE
(For Canada Only)Selects dialing mode. TONE 4-1
8. LOCAL 
LANGUAGE
(For Canada Only)Allows you to change the 
LCD Language to FrenchENGLISH See French 
Operations 
Manual
FAX: NO. & START

COPY: PRESS COPY 
						

							3 - 3   ON-SCREEN PROGRAMMING
1. Fax Functions (CONTINUED)
2. SETUP RECEIVE
Function Description Factory SetPage
1. RING DELAYNumber of rings before FAX/
MFC answers in FAX or 
FAX/TEL mode.04 5-2
2. F/T RING TIMESets the time for Òdouble 
ringÓ in FAX/TEL mode.20 5-3
3. EASY RECEIVEReceive fax messages 
without pressing the Start 
key.ON 5-3
4. REMOTE CODEEnter code to activate or 
deactivate machine from a 
remote location.ON ( 51, #51) 5-6
5. REDUCTIONReduces size of image. AUTO 5-4
6. PAPERSelects size of paper for fax 
receiving.LETTER 5-5
7. PRINT DENSITYMake prints darker or lighter. Ñ 5-5
8. POLLING RXTurns Polling Receive ON or 
OFF.OFF 5-7
9. TONER SAVEIncreases life of toner 
cartridge.OFF 5-5 
						

							ON-SCREEN PROGRAMMING   3 - 4
1. Fax Functions (CONTINUED)
3. SETUP SEND
Function Description Factory SetPage
1. COVERPG SETUPAutomatically sends the 
cover page you programmed.OFF 6-4
2. COVERPAGE MSGProgram customized 
message for fax cover page.Ñ 6-5
3. CONTRASTChange lightness or darkness 
of a fax you are sending.AUTO 6-7
4. RESOLUTIONAllows you to change 
resolutions page by page.STANDARD 6-9
5. OVERSEAS MODEAdjusts for sometimes 
difficult overseas 
transmissions.OFF 6-7
6. CALL RESERVEYou can send a fax, then 
speak.OFF 6-8
7. DELAYED FAXSend documents later. Ñ 6-9
8. POLLED TXSets up your FAX/MFC with 
a document to be retrieved by 
another fax machine.OFF 6-10
9. REAL TIME TXYou can send a fax without 
using memory.OFF 6-3
4. REMAINING JOBS
Function Description Factory SetPage
Cancel a delayed fax or 
polling job.5-8
5. INTERRUPT
Function Description Factory SetPage
Send a fax now, even if you 
have the machine set to send 
a fax later, or if you have it set 
for Polling.6-10 
						

							3 - 5   ON-SCREEN PROGRAMMING
1. Fax Functions (CONTINUED)
6. SET AUTO DIAL
Function Description Factory SetPage
1. ONE-TOUCH DIALDial numbers stored in memory 
by pressing only one key.Ñ 7-1
2. SPEED-DIALDial numbers stored in 
memory by pressing only 
three keys.Ñ 7-2
3. SETUP GROUPSSet up a Group number for 
broadcasting.Ñ 7-3
7. PRINT REPORTS
Function Description Factory SetPage
1. XMIT REPORTOFF 9-1
2. ACT.REPORTPrint lists and reportsINTERVAL: OFF9-1
3. AUTO DIALof activity. Ñ 9-1
4. TEL. INDEX(Details in Chapter 9) Ñ 9-1
5. USER SETTINGSÑ 9-1
6. MEMORY STATUSÑ 9-1
8. REMOTE FAX OPT
Function Description Factory SetPage
1. FAX FWD/PAGINGSet FAX/MFC to forward fax 
messagesÑORÑto call your 
pager.OFF 8-1
2. FAX STORAGEStore incoming faxes in 
memory for remote retrieval.OFF 8-2
3. REMOTE ACCESSSet code for retrieving faxes.159 8-3
4. PRINT FAXPrint incoming faxes stored in 
the memory.Ñ 5-8
0. TEL SERVICE
Function Description Factory SetPage
1. DISTINCTIVEUse with telephone 
companyÕs  Distinctive Ring 
service to register the ring 
pattern on the FAX/MFC.OFF 5-9
2. CALLER IDView or print a list of the last 
30 Caller IDs stored in 
memory.Ñ 5-11