Brother Ppf 2600 Laser Plain Paper Fax Owners Manual

							REMOTE FAX OPTIONS   8 - 5
Retrieving Memory Status List
You can retrieve the Memory Status List from a remote fax machine to see if 
you have any fax messages.
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access Code 
(1 5 9 ).
3When you hear two short beeps, use the dial pad to press 9 6 1.
4Using the dial pad, enter the number of the remote fax machine where you want 
the Memory Status List forwarded (up to 20 digits), and then press # #.  
5After you hear your FAX/MFC beep, hang up and wait.
Your FAX/MFC calls the remote fax machine.  The remote fax machine prints 
the Memory Status List.
Retrieving Fax Messages
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access Code  
(1 5 9 ).
3As soon as you hear two short beeps, use the dial pad to press 9 6 2.
4Using the dial pad, enter the number of the remote fax machine where you want 
your fax messages forwarded (up to 20 digits), then press # #.
5After you hear your FAX/MFC beep, hang up and wait.
Your FAX/MFC calls the remote fax machine.  The remote fax machine prints 
your fax messages.
NoteYou cannot use   and # as dial numbers.  However, if you want to store a 
pause, press #. 
NoteYou cannot use   and # as dial numbers.  However, if you want to store a 
pause, press #. 
						

							8 - 6   REMOTE FAX OPTIONS
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a 
remote fax machine.
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access Code  
(1 5 9 ).
3When you hear two short beeps, enter 9 5 4.
4Enter the new number of the remote fax machine where you want your fax 
messages forwarded (up to 20 digits), then press # #.  
5To retrieve the Memory Status List, when you hear two short beeps, use the dial 
pad to press 9 6 1.
6Use the dial pad to enter the number of the remote fax machine (up to 20 digits), 
and then press # #.
7After you hear your FAX/MFC beep, hang up and wait.Your FAX/MFC calls 
the remote fax machine.  The remote fax machine prints the Memory Status List 
showing the new forwarding number.
8Check the forwarding number.
If the forwarding number is incorrect, return to Step 1 and reset it.
NoteYou cannot use   and # as dial numbers.  However, if you want to store a 
pause, press #. 
						

							PRINTING REPORTS   9 - 1
99Printing Reports
Fax Settings and Activity
You can print the following lists and reports:
Choose if you would like a Transmission 
Verification Report printed after every fax you 
send.
Activity Report lists information about the last 
50 incoming and outgoing faxes. TX means 
Transmit; RX means Receive.
Lists names and numbers stored in One Touch 
and Speed Dial memory, in numerical order.
AUTO DIAL LIST (above), alphabetically.
Lists settings for INITIAL SETUP, SETUP 
RECEIVE, SETUP SEND, PRINT REPORTS, 
REMOTE FAX OPT, and TEL SERVICE.
Lists summary information and amount of 
occupied memory.
To Print a Report
1For the FAX, press Function, 7.  
For the MFC, press Function, 1, 7.
2Enter the number of the report you want to print.  
For example, press 4 to print the Telephone Index List (see page 9-1). 
3Press Start.
4Press Stop to exit.
For the Activity Report, also press   or   to select PRINT REPORT? 
and press Set.
1.XMIT REPORT
2.ACT.REPORT
3.AUTO DIAL
4.TEL.INDEX
5.USER SETTINGS
6.MEMORY STATUS 
						

							9 - 2   PRINTING REPORTS
Transmission Verification (Xmit) Report
You can use the Xmit Report as proof that you sent a fax.  This report lists the 
time and date of transmission, and whether the transmission was successful.
When the feature is ON, the report is printed with every fax you send.
1For the FAX, press Function, 7, 1.  
For the MFC, press Function, 1, 7, 1. 
2Press   or   to select ON or OFF and press Set. 
3Press Stop to exit.
Activity Report Interval
You can set the FAX/MFC to print activity reports at specific intervals (6, 12, 
24 hours, 2, 4 or 7 days).  If you set the interval to OFF, you can print the report 
by following the steps in the previous section.
1For the FAX, press Function, 7, 2.  
For the MFC, press Function, 1, 7, 2. 
2Press   or   to display INTERVAL? 
and press Set. 
3Press   or   to choose an interval and press Set. 
(If you choose 7 days, the screen prompts you to choose the day of the week that 
the 7-day countdown begins.
4Enter the time to begin printing, in 24-hour format and press Set.  
(For example, enter 19:45 for 7:45 PM).
5Press Stop to exit.
NoteWhen the feature is OFF, the report is printed automatically only if thereÕs an 
error during transmission.  If the report indicates NG, send the document again.  
If the report indicates you should check the readability of certain pages, resend 
those pages.
INTERVAL? 
						

							MAKING COPIES   10 - 1
1010Making Copies
Using the FAX/MFC as a Copier
You can use your FAX/MFC as a copy machine, making up to 99 copies at a 
time.  The FAX/MFC can stack the copies or collate (sort) them.
The scannable area of your FAX/MFC begins at approximately one-eighth inch 
(4 mm) from the edge of the paper.
Making a Single Copy
The default resolution for a single copy is AUTO, which you can use for 
originals containing both text and photographs. You can also select Text and 
Photo, as needed.
1Place the original face down in the ADF.
2Press Copy, then wait five secondsÑORÑPress Copy again.
Do NOT pull on the paper while copying is in progress.
NoteTo stop the copy process and release the original, press Stop.
Not Scannable
1/8  (4 mm) 1/8  (4 mm) 
						

							10 - 2   MAKING COPIES
Type of Original
You can select the Copy resolution for your type of original. The default setting 
is AUTO, which is used for originals that contain both text and photographs. 
TEXT is used for originals containing only text. PHOTO is used for copying 
photographs.
1Place the original face down in the ADF.
2Press Photo/Text.
3Press   or   to choose the type of original 
and press Copy. 
4Using the dial pad, enter the number of copies.
5Wait five secondsÑORÑPress Copy again.
Making Multiple Copies
There are two ways to make multiple copies on your FAX/MFC.  You can 
choose whether the copies will be STACKED (all copies of page 1, then all 
copies of page 2, etc.), or SORTED (collated).  The default resolution for 
multiple copies is AUTO.
Sorting Multiple Copies
1Place original face down in the ADF.
2Press Copy.
3Use the dial pad to enter the number of copies you want (up to 99).
4Wait five secondsÑORÑPress Copy.
5Press   or   to select STACK or SORT.
6Press Copy.
If you select SORTor STACK after pressing Copy and get a MEMORY 
FULL message while you are scanning the first page, press Stop to cancel the 
job and restart it to make a single copy. If you selected SORT and the memory 
full message appears while scanning subsequent pages, you can press Copy to 
copy the portion that is in memory, or press Stop to cancel. To restart the copy 
job using less memory, press Copy for stacked copies.
DOC TYPE:AUTO?
SELECT     & SET 
						

							MAKING COPIES   10 - 3
Enlarging and Reducing Copies
1Place the original to be copied face down in the ADF.
2Press Enlarge/Reduce.
3Press   or   to select AUTO, 200%, 150%, 125%, 120%, 100%, 93%, 87%, 
75%, or 50%.  
4Press Copy.
5Use the dial pad to enter the number of copies you want (up to 99).
6Press Copy againÑORÑWait five seconds.
7Press   or   to select STACK or SORT.
8Press Copy. 
						

							11 - 1   TROUBLESHOOTING AND ROUTINE MAINTENANCE
11
11Troubleshooting and 
Routine Maintenance
Troubleshooting
Brother fax-back system
Brother Customer Service has installed an easy-to-use fax-back system, so you 
can get instant answers to common technical questions and product information 
for all Brother products. This system is available 24 hours a day, 7 days a week. 
You can use the system to send faxes to any fax machine, not just the one from 
which you are calling.
If you canÕt resolve a difficulty with your FAX/MFC using this manual, call our 
fax-back system, and follow the voice prompts to receive faxed instructions 
about using the system, and an index of fax-back subjects.
USA:1-800-521-2846
From within Canada:1-800-681-9838
The Brother fax-back system number (USA only) has been preprogrammed on 
One Touch key 1.
Frequently Asked Questions (FAQs)
You can find more information about Brother products on the World Wide Web. 
From product specification sheets to Frequently Asked Questions (FAQs), it is 
all there. Visit us at:
Brother Bulletin Board
BrotherÕs Bulletin Board Numbers are 
USA:1-888-298-3616
From within Canada:1-514-685-2040
http://www.brother.com 
						

							TROUBLESHOOTING AND ROUTINE MAINTENANCE   11 - 2
Error Messages
You may occasionally encounter a difficulty with your FAX/MFC or telephone 
line. If this happens, your FAX/MFC often identifies the problem and displays 
an error message. The list below explains the most common error messages. 
You can correct most problems yourself. 
If you need additional help, call the Brother Fax-Back System at 
USA:1-800-521-2846 
From within Canada:1-800-681-9838
ERROR MESSAGECAUSEACTION
CHANGE DRUM 
SOONThe drum unit is near the 
end of its life.Use the drum unit until 
you have a print quality 
problem, then replace the 
drum unit with a new one.
CHECK PAPER 
PRESS START 
KEYThe FAX/MFC is out of 
paper or paper is not 
properly loaded in the 
multi-purpose sheet feeder.Refill the paper or 
remove the paper and 
load it again and then 
press Start.
CHECK PAPER 
SIZEYour Paper Size setting 
may not be set correctly 
for the paper you are 
using (see page 5-5).When you see this error, 
the reduction ratio 
automatically will be 
changed to Auto if you 
used a fixed reduction 
ratio (see  page 5-4 to 5-5).
COMM. ERRORA poor quality phone 
line caused 
communications error.Try the call again.
CONNECTION 
FAILYou tried to poll a fax 
machine that is not in 
Polled Waiting mode.Verify the other partyÕs 
polling setup.
COOLING DOWN 
PLEASE WAITThe temperature of the 
drum unit or toner 
cartridge is too hot.  
The FAX/MFC will 
pause its current print job 
and go into cooling down 
mode.  During the 
cooling down mode, you 
will hear the cooling fan 
running  while the 
display on the 
FAX/MFC shows 
COOLING DOWN and 
PLEASE WAIT.You must wait and allow 
the FAX/MFC to resume 
printing when it is ready. 
						

							11 - 3   TROUBLESHOOTING AND ROUTINE MAINTENANCE
ERROR MESSAGECAUSEACTION
COVER OPENThe top cover was not 
completely closed.Open, then close each 
cover.
DISCONNECTEDThe other party or other 
partyÕs FAX/MFC 
terminated the call.Try to fax or receive 
again or call the other 
party to see what 
happened.
DOCUMENT JAMDocuments were not 
inserted or fed properly or 
document was too long.Do not pull paper out 
until you see page 11-6.
DOWNLOAD FULL
(May occur when the 
MFC is used as a 
printer.)
(For MFC 4600 Only)The download buffer is 
full.Unplug the MFC and 
plug it back in. Data 
remaining in the memory 
of the MFC will be 
deleted.
MACHINE ERROR 
XX The FAX/MFC has a 
mechanical problem.Turn off the power. Then 
call Brother Customer 
Service:
USA: 1-800-284-4329
From within Canada: 
 1-800-853-6660
From within Montreal:
 1-514-685-6464
MEMORY FULL
(May occur when the 
MFC is used as a 
printer.)Machine memory 
capacity has been 
exceeded.Unplug the MFC and plug 
it back in. Data remaining 
in the memory of the MFC 
will be deleted.
¥ If you have installed the 
Windows
¨ driver, try 
again after setting the 
True Type mode to 
ÒPrint as GraphicsÓ in 
the PRINT menu of 
your application 
software.
¥ Reduce the print 
resolution or reduce the 
complexity of your 
document.
NO RESPONSE/
BUSYThe number you called 
does not answer or is 
busy. Or, you may have 
reached a number that is 
not connected to a fax 
machine.Check the number and 
try again.