Brother Ppf560 Plain Paper Fax Machine Owners Manual

							 
   
 
ix
 
T7BASE-US-FM5.5 
Polling.................................................................................. 5-6 
6
 
Setup Send ....................................................................................... 6-1 
Automatic Document Feeder (ADF) .......................................... 6-1
Manual Transmission .......................................................... 6-2
Automatic Transmission...................................................... 6-2
Manual and Automatic Fax Redial ...................................... 6-2
Memory Transmission ......................................................... 6-3
Basic Sending Operations .......................................................... 6-3
Contrast................................................................................ 6-3
Resolution ............................................................................ 6-4
Advanced Sending Operations ................................................... 6-4
Overseas Mode .................................................................... 6-4
Delayed FAX ....................................................................... 6-4
Setting Up for Polled Transmit............................................ 6-5
Canceling a Scheduled Job .................................................. 6-5
Interrupting Delayed Fax and Polled Transmit Jobs ........... 6-5
More Advanced Features 
(Call Brother fax-back system) ......................................... 6-6 
7
 
Auto Dial Numbers and Dialing Options ...................................... 7-1 
Storing Numbers for Easy Dialing ............................................. 7-1
Storing One Touch Dial Numbers ....................................... 7-1
Storing Speed Dial Numbers ............................................... 7-2
Changing One Touch and Speed Dial Numbers.................. 7-3
Setting Up Groups for Broadcasting ................................... 7-3
Dialing Options .......................................................................... 7-4
Manual Dialing .................................................................... 7-4
One Touch Dialing .............................................................. 7-4
Speed Dialing ...................................................................... 7-5
Dialing Access Codes and Credit Card Numbers................ 7-5
Search .................................................................................. 7-6
Redial................................................................................... 7-6
Broadcasting ........................................................................ 7-6
Pause .................................................................................... 7-7
Hold ..................................................................................... 7-7
Tone/Pulse (For Canada Only) ............................................ 7-7 
						

							 
x
 
   
 
T7BASE-US-FM5.5 
8
 
Telephone Services .......................................................................... 8-1 
Custom Features ......................................................................... 8-1
Distinctive Ring ................................................................... 8-1
Registering the Distinctive Ring Pattern......................... 8-1
Caller ID .............................................................................. 8-2
Caller ID Log .................................................................. 8-2
Printing the Caller ID Log .............................................. 8-3
Viewing the Caller ID Log.............................................. 8-3
Returning a Call from the Log ........................................ 8-3
Registering a Caller ID Number ..................................... 8-4
Call Waiting Caller ID......................................................... 8-4
CallManage (For USA Only) ..................................................... 8-5
Registration with CallManage ............................................. 8-5
Sending a Fax Using CallManage ....................................... 8-5
Placing a Telephone Call Using CallManage ...................... 8-6
Customer Support ................................................................ 8-6 
9
 
Making Copies ................................................................................. 9-1 
Copy Functions........................................................................... 9-1
Making a Single Copy ......................................................... 9-1
Copy Options: Single or Multiple Copies, 
Reduce/Enlarge, Sort/Stack............................................... 9-1 
10
 
Printing Reports ............................................................................ 10-1 
Fax Machine Settings and Activity .......................................... 10-1
To Print a Report ............................................................... 10-1
Transmission Verification (Xmit) Report.......................... 10-2
Activity Report Interval ..................................................... 10-2 
11
 
Important Information ................................................................. 11-1 
Standard Telephone and FCC Notices ..................................... 11-1
These notices are in effect on models sold and used in 
the United States only. .................................................... 11-1
International Energy Star Compliance Statement ......... 11-2
Industry Canada Compliance Statement 
(For Canada Only) ...................................................... 11-2
Federal Communications Commission Compliance Notice
(For USA Only) .......................................................... 11-2
Important Safety Instructions ........................................ 11-3 
						

							 
   
 
xi
 
T7BASE-US-FM5.5 
12
 
Troubleshooting and Routine Maintenance ............................... 12-1 
Troubleshooting ....................................................................... 12-1
Error Messages .................................................................. 12-1
If You Are Having Difficulty with Your Fax Machine..... 12-4
Printing or Receiving Faxes .......................................... 12-4
Phone Line or Connections ........................................... 12-5
Sending Faxes ............................................................... 12-5
Handling Incoming Calls .............................................. 12-6
Routine Maintenance................................................................ 12-7
Cleaning the Scanner ......................................................... 12-7
Cleaning the Print Head..................................................... 12-7
Replacing the Print Cartridge ............................................ 12-8 
Specifications ................................................................................... S-1
Index .................................................................................................. I-1
Remote Fax Options....................................................................... R-1 
Setting Up Fax Storage .............................................................. R-1
Programming Paging Number ............................................. R-1
Programming a Fax Forwarding Number............................ R-2
Turning On Fax Storage ...................................................... R-2
Changing Remote Access Code .......................................... R-2
Using Remote Retrieval Aceess Code ....................................... R-3
Calling for Messages....................................................... R-3
Retrieving Memory Status List ....................................... R-3
Remote Retrieval Access Card ....................................... R-3
Retrieving Fax Messages ................................................ R-4
Changing Fax Forwarding Number ................................ R-4 
						

							 
1 - 1
 
   INTRODUCTION
 
T7BASE-US-FM5.5 
1
 
Introduction 
Using This Manual 
Thank you for purchasing a Brother fax machine (FAX). This fax machine has been 
designed to be simple to use, with LCD screen prompts to guide you through 
functions. However, you can use your fax machine to its fullest potential by taking a 
few minutes to read this manual. 
Finding Information  
All chapter headings and subheadings are listed in the Table of Contents. You will be 
able to find information about a specific feature or function by checking the Index at 
the back of this manual. Also, throughout this manual, youÕll see special symbols 
alerting you to important information, cross-references, and warnings. Illustrations of 
some screen displays also help you choose the correct key-presses. 
About Fax Machines 
If youÕre a first-time fax machine user, fax operation might seem a little mysterious. 
YouÕll soon get used to the unusual fax tones on your phone line, and be able to send 
and receive faxes easily.  
Additionally, your fax machine has a Help Key. Press  
Copy/Help 
 and then press  
Start 
 to print a list of basic operational steps and functions. 
						

							 
INTRODUCTION   
 
1 - 2
 
T7BASE-US-FM5.5 
Fax Tones and Handshake 
When someone is sending a fax, the fax machine sends fax calling tones (CNG 
tones)Ñsoft, intermittent beeps at 4-second intervals. YouÕll hear them when you dial 
and press  
Start 
, and they continue for about 40 seconds after dialing. During that time, 
the sending machine must begin the ÒhandshakeÓ with the receiving machine. Each 
time you use automatic procedures to send a fax, you are sending CNG tones over the 
phone line. YouÕll soon learn to listen for these soft beeps each time you answer a 
phone on your fax line, so you know if you are receiving a fax message.
The receiving fax responds with fax receiving tonesÑloud, chirping sounds. A 
receiving fax chirps for about 40 seconds over the phone line, and the screen displays 
RECEIVE. If your fax machine is set to the FAX ONLY Mode, it will answer every 
call automatically with fax receiving tones. Even if the other party hangs up, your fax 
machine continues to send the ÒchirpsÓ for about 40 seconds, and the screen continues 
to display ÒRECEIVE.Ó To cancel the receiving mode, press  
Stop 
.
When your fax machine answers in FAX/TEL Mode, the fax machine listens for CNG 
tones and then responds with receiving tones.
The fax ÒhandshakeÓ is the time in which the sending machineÕs CNG tones and the 
receiving machines ÒchirpsÓ overlap. This must be for at least 2 to 4 seconds, so the 
machines can understand how each is sending and receiving the fax. The handshake 
cannot begin until the call is answered, and the CNG tones only last for about 40 
seconds after the number is dialed. Therefore, itÕs important for the receiving machine 
to answer the call in as few rings as possible. 
ECM (Error Correction Mode) 
The Error Correction Mode (ECM) is a way for the fax machine to check the integrity 
of a fax transmission while it is in progress. ECM transmissions are possible only 
between machines that both have the ECM feature. If they do, you may send and 
receive fax messages that are continuously checked for their integrity.
Sufficient memory must be available in your fax machine for this feature to work. 
When you have an external telephone answering device (TAD) on your fax line, your 
TAD will determine the number of rings before the call is answered. Pay special 
attention to the directions in the Installation chapter for connecting a TAD to your fax 
machine. 
						

							 
1 - 3
 
   INTRODUCTION
 
T7BASE-US-FM5.5 
FAX-560 Control Panel Overview
6
3
4
5
2
1
1
7101189
12
LCD (Liquid Crystal
 Display)
Displays messages to help 
you set up and 
operate your fax machine.
5Hook
Lets you dial 
telephone and fax 
numbers without lifting 
the handset.
4Search/Speed Dial
Lets you dial stored phone 
numbers by pressing # 
and a two-digit number. 
Also lets you look up 
numbers stored in the 
dialing memory.
3Redial/Pause
Re-dials the last number 
called. Also inserts a 
pause in autodial numbers.
2Hold/Caller ID
Lets you put calls on hold. 
Also, lets you view or 
print the Caller ID list.
6Dial Pad
Dials phone and fax 
numbers, and can be used 
as a keyboard for entering 
information into the fax 
machine.
10Copy/Help
Makes a copy. If no 
originals are in the 
ADF, it prints a quick 
reference Help List.
9Mode
Use to select how fax 
machine will handle 
incoming calls.
8Stop
Stops a fax, cancels an 
operation or exits from 
Function mode.
7One Touch Dial Keys
These four keys give you 
instant access to 
previously stored phone 
numbers.
11Start
Starts an operation, such 
as sending a fax.
14    (Left Arrow)
    (Right Arrow) 
Volume
Moves the LCD cursor to 
the left or right. Adjusts 
speaker, ring and handset 
volume.
13Function / Set
Lets you access the 
function and 
programming mode.
Also, stores a function 
setting into the fax 
machine.
12Resolution
Sets the resolution when 
you send a fax or make a 
copy.
13
14 
						

							 
LOCATION AND CONNECTIONS   
 
2 - 1
 
T7BASE-US-FM5.5 
2
 
Location and Connections 
Caution 
1
 
Never install telephone wiring during a lightning storm. 
2
 
We recommend that this product be used with a surge protection device to protect the 
product against lightning storms. 
3
 
Never install a telephone jack in a wet location unless the jack is specifically designed 
for a wet location. 
4
 
Never touch telephone wires or terminals that are not insulated unless the telephone 
line has been disconnected at the network interface. 
5
 
Use caution when installing or modifying telephone lines. 
6
 
Avoid using a telephone (other than a cordless type) during an electrical storm. There 
may be a remote risk of electric shock from lightning. 
7
 
Do not use the telephone to report a gas leak in the vicinity of the leak. 
8
 
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the 
equipment and should be easily accessible. 
Choosing a Location 
Place your fax machine on a flat, stable surface, such as a desk. Select a place that is 
free of vibration and shocks. Locate the fax machine near a telephone jack and a 
standard, grounded power outlet. 
Avoid placing your machine in a high-traffic area. Do not place near heaters, air 
conditioners, water, chemicals or refrigerators. Do not expose the fax machine to 
direct sunlight, excessive heat, moisture or dust. Do not connect your machine to 
electrical outlets controlled by wall switches or automatic timers. Disruption of 
power can wipe out information in the unitÕs memory. Do not connect your machine 
to electrical outlets on the same circuit as large appliances or other equipment that 
might disrupt the power supply. Avoid interference sources, such as speakers or the 
base units of cordless phones. 
						

							 
2 - 2
 
   LOCATION AND CONNECTIONS
 
T7BASE-US-FM5.5 
Assembly 
Attach the paper wire extension 
Attach the paper wire extension as shown 
in the illustration below. 
Attach the paper tray 
Attach the paper tray. Make sure the wide 
pins on the paper tray inserted firmly into 
the pockets on the top edge of the 
machine. 
Attach the output paper support 
Attach the output paper support.
Paper Wire
Extension
Paper Tray
Output
Paper
Support 
						

							 
LOCATION AND CONNECTIONS   
 
2 - 3
 
T7BASE-US-FM5.5 
Loading the Paper
The maximum number of 20 lb. sheets you can load depends on the paper size, either 
50 Letter or 30 Legal.
1Place paper in the paper tray.
Acceptable Paper
Temperature: 68ûF (20ûC)
Humidity 60%
Size:Letter and Legal 
Weight:17 lb. Ð 24 lb.
Thickness:.0031 inches Ð .0039 inches
Do not use curled, wrinkled, folded or ripped paper, or paper with staples, paper clips, 
paste or tape attached. DO NOT use cardboard, newspaper or fabric.
Tap the stack of paper so the
edges are even. 
						

							2 - 4   LOCATION AND CONNECTIONS
T7BASE-US-FM5.5
Connections
Connecting the Machine
Connect the handset, power cord, and telephone line.
1Connect the Handset.
Connect the curled handset cord to the bottom of the handset and the back of the 
machine.
2Connect the power cord.
3Connect the telephone line.
Connect one end of the telephone line cord to the jack labeled LINE on the back of 
the machine. Connect the other end to a modular wall jack.
WARNING
nThis machine must be grounded using a three-prong plug.
nSince the machine is grounded through the power outlet, you can protect yourself from 
potentially hazardous electrical conditions on the telephone line by keeping the power 
to your machine on when you connect it to a telephone line. When you want to move 
your machine, protect yourself by disconnecting the telephone line first, and then the 
power cord.
nLightning and power surges can damage this product! We recommend that you use a 
quality surge protection device on the AC power line as well as on the telephone line, 
or unplug the lines during a lightning storm.