Brother Ppf560 Plain Paper Fax Machine Owners Manual

							SETUP SEND   6 - 1
T7BASE-US-FM5.5
6Setup Send
Automatic Document Feeder (ADF)
noriginals must be between 5.8 and 8.5 inches wide, and 5.9 and 23.7 inches long. Your 
fax machine can only scan an image 8.2 inches wide, regardless of how wide the paper 
is.
nMake sure you place the original face down, top edge first.
nAdjust the paper guides to fit the width of your original.
nThe automatic document feeder (ADF) can hold up to 10 pages, feeding each one 
individually through the fax machine. Use standard (17 lbÐ24 lb) paper when using the 
ADF; if youÕre using heavier paper, feed each sheet individually to prevent paper 
jams.
nMake sure originals written with ink are completely dry.
DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper 
clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.
You must press Resolution (before you send the fax) to select the resolution for the 
type of original youÕre sending. (See Resolution, page 6-4.)
Paper Guides 
						

							6 - 2   SETUP SEND
T7BASE-US-FM5.5
Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax receiving tones before 
sending the fax. 
1Place the original face down in the ADF.
2Pick up the handset and listen for a dial tone
ÑORÑpress Hook and listen for a dial tone.
3Enter the fax number you want to call. (You can enter the digits using the dial pad, or 
you can enter a One Touch or Speed Dial number or you can call using 
Search/Speed Dial.) (See One Touch Dialing, page 7-4 and Search, page 7-6.)
4When you hear the fax tone, press Start.
5If youÕre using the handset, hang up.
Automatic Transmission
This is the easiest way to send a fax. 
IMPORTANT:  Do not pick up the handset, or press Hook.
1Place the original face down in the ADF.
2Enter the fax number using One Touch, Speed Dial, Search or the dial pad. (See One 
Touch Dialing, Speed Dialing and Search, page 7-4 to 7-6.)
3Press Start.
Manual and Automatic Fax Redial
If youÕre sending a fax manually and the line is busy, press Redial/Pause to retry the 
number.
If youÕre sending a fax automatically and the line is busy, the fax machine will redial 
automatically up to three times at 5 minute intervals. 
						

							SETUP SEND   6 - 3
T7BASE-US-FM5.5
Memory Transmission
This feature allows your machine to scan a fax into its memory and send it as soon as 
the scan is complete.  This way, you donÕt have to wait for the entire fax to be 
transmitted before you retrieve your original.
1Place the original face down in the ADF.
2Press Function/Set, 3, 9.
3To change the default setting, press   or   
to select ON (or OFF) and press
 Function/Set.  
Go to Step 5ÑORÑFor the next fax 
transmission only, press    or   to select 
NEXT FAX ONLY and press Function/Set.
4For the next fax only, press   or   to select ON (or OFF) and press Function/Set.
5Press 1 to select additional settings. The display returns to the SETUP SEND menu 
ÑORÑPress 2 if you are finished choosing settings and go to Step 6.
6Enter fax number and press Start.
Basic Sending Operations
Contrast
If your original is very light or very dark, you might want to set the contrast 
accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a very 
dark original.
1Place the original face down in the ADF.
2Press Function/Set, 3, 3.
3Press   or   to select AUTO, S.LIGHT or S.DARK and press Function/Set.
4Press 2 if you are finished choosing settings, and go to Step 5ÑORÑPress 1 if you 
want to select additional settings. The display returns to the Setup Send menu.
5Enter a fax number and press Start to send a faxÑORÑPress Copy/Help to make 
a copy.
If you get a MEMORY FULL message while scanning the first page of a fax, press 
Stop to cancel the scan.  If you get a MEMORY FULL message while scanning in a 
subsequent page, youÕll have the option to press Start to transmit the pages scanned 
so far, or to press Stop to cancel the operation. In this case, send the fax by the 
Manual Transmission.
Depending on your typical faxes, MEMORY FULL errors can occur frequently. If 
this happens, change the Memory Transmission setting back to OFF.
9.MEMORY TX
SELECT  & SET
MEMORY TX:ON? 
						

							6 - 4   SETUP SEND
T7BASE-US-FM5.5
Resolution
When you have an original in the ADF, you can use the Resolution key. Press 
Resolution continuously until you see your selection on the screen.
StandardÑsuitable for most typed originals.
FineÑgood for small print; transmits a little slower than standard resolution. 
Super FineÑgood for small print or artwork; transmits slower than fine resolution.
PhotoÑuse when original has varying shades of gray; slowest transmission time.
Advanced Sending Operations
Overseas Mode
If you have difficulty sending a fax overseas, use the Overseas mode.
After you send a fax using this feature, the feature turns itself off.
1Place the original face down in the ADF.
2Press Function/Set, 3, 5. 
3Press   or   to select ON (or OFF) and press 
Function/Set.
4Press 1 if you want to select additional settings. The display returns to the Setup Send 
menuÑORÑPress 2 if you are finished choosing settings and go to Step 5.
5Enter the fax number youÕre calling. 
6Press Start.
Delayed FAX
You can use this function to send a fax up to 24 hours later.
1Place the original face down in the ADF.
2Press Function/Set, 3, 7.
3Enter the time you want the fax to be sent, in 24-hour format and press Function/Set. 
(For example, enter 19:45 for 7:45 PM)
4Press 1 to leave the originals waiting in the 
ADFÑORÑPress 2 to scan the original into 
memory.
(See Interrupting Delayed Fax and Polled Transmit Jobs, page 6-5.)
5Press 1 to select additional settings.  The display returns to the SETUP SEND menu
ÑORÑPress 2 if you are finished choosing settings and go to Step 6.
5.OVERSEAS MODE
1.DOC 2.MEMORY 
						

							SETUP SEND   6 - 5
T7BASE-US-FM5.5
6Enter the fax number.
7Press Start. The machine will wait to send the 
fax at the time you set up.
Setting Up for Polled Transmit
Polled Transmit is when you set up your fax machine to wait with an original so 
another fax machine can retrieve it.
For more information call our fax-back system at 1-800-521-2846 (USA), 1-800-681-
9838 (from within Canada) and request Document #: 21707.
Canceling a Scheduled Job
You can cancel tasks youÕve scheduled, such as Delayed Fax or Polling Transmit.
1Press Function/Set, 4. Any waiting jobs 
appear on the display. If there are no jobs 
waiting, the screen displays NO JOB 
WAITING.
2If you have more than two jobs waiting, press   or   to select the job you want to 
cancel and press Function/Set.
ÑORÑ
If you have only one job waiting, go to Step 3.
3Press 1 to cancelÑORÑPress 2 to exit without canceling.
4Press Stop to exit.
Interrupting Delayed Fax and Polled Transmit Jobs
You can send a fax or make a copy now, even if you have the fax machine set to send 
a fax later, or if you have it set to be polled. However, you cannot use automatic redial 
or the function mode.
1Press Function/Set, 5.
2Wait 2 seconds, then remove the original that is 
waiting in the ADF.
3Place the original you want to send now in the 
ADF.
4Enter the number for the fax you want to send now.
5Press Start.
6After the transmission is finished, return the first original to the ADF. 
7Press Function/Set, 5 to restore the Delayed Fax and/or Polling.
If you have set up a Delayed Fax or Polled Transmit job in memory, you donÕt have 
to interrupt it to send a fax or make a copy.
PRESS START KEY
ENTER FAX NO.
4.CANCEL JOB
INSERT ORIGINAL 
						

							6 - 6   SETUP SEND
T7BASE-US-FM5.5
More Advanced Features 
(Call Brother fax-back system)
Your machine has additional advanced features and functions that are not included in 
this manual. To receive faxed instructions, please call our automated Brother fax-back 
system at 1-800-521-2846 and enter the Document Numbers for the following scripts:
¥ Polling (Doc #: 21707)
¥ Cover Page (Doc #: 20918)
¥ Call Reservation (Doc #: 21708)
¥ Print Sample Call Back Message (Doc #: 21709)
¥ Next Fax Reservation (Doc #: 21710)
¥ Multiple Resolution Transmission (Doc #: 21711)
¥ Glossary (Doc #: 21712)
If you have set up a Delayed Fax or Polled Transmit job, the machine will send an 
original without storing it in memory. 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 1
T7BASE-US-FM5.5
7
Auto Dial Numbers 
and Dialing Options
Storing Numbers for Easy Dialing
You can set up your fax machine to do three types of easy dialing: 
One Touch, Speed Dial, and Groups for Broadcasting of faxes.
Storing One Touch Dial Numbers
You can store four fax/phone numbers that you can dial by pressing one key (and 
Start). You also can store names with these numbers. When you press a One Touch 
dial location, the screen displays the name or number as the call is dialed. (See One 
Touch Dialing, page 7-4.)
One Touch keys are not the dial pad keys. They are the four keys (numbers 1Ð4) 
located in the middle of the control panel.
1Press Function/Set, 6, 1.
2Press the One Touch key where you want to store a number. 
3Enter a number (up to 20 digits) and press 
Function/Set.
4Use the dial pad to enter the name or company (up to 15 characters) and press 
Function/Set. You can use the chart on page 17 to help you enter lettersÑORÑ
To store the number without a name, press Function/Set. (See Details for Entering 
Text, page 4-2.)
5Press    or   to select the type of number and press Function/Set.
If you lose electrical power, auto dial numbers in memory will not be lost.
(One Touch key 1 is pre-programmed for Brother fax-back system, USA only. You 
can override it if you wish.) The screen displays the location you selected.
If you want to enter a pause in the dialing sequence (to wait for an Òoutside line,Ó for 
example), press Redial/Pause as youÕre entering digits. Pressing Redial/Pause 
enters a 3.5-second pause when the number is dialed, and a dash appears on the 
screen.
FAXa fax only number
TELa telephone (voice) number
FAX/TELboth a fax and telephone (voice) number
CHAINa number (usually an access code) for chain dialing.
NAME: 
						

							7 - 2   AUTO DIAL NUMBERS AND DIALING OPTIONS
T7BASE-US-FM5.5
6Press to Step 2 to store another One Touch numberÑORÑPress Stop to exit.
When you dial an AUTO DIAL number, the screen displays the name youÕve stored, 
or, if you havenÕt stored a name, the number youÕve stored.
You can use chain dialing to store long dialing sequences. For example, to store 9 1 
201 555 1234 987 65 4321, divide the number into two parts. Store the first part as a 
Chain type number (this tells the system that the dialing sequence is not complete). 
CHAINÑ9 1 201 555 1234
The last part of the One Touch number must be stored as any of the other following 
three types.
FAX or FAX/TEL or TELÑ987 65 4321
Now, when you dial, just press the two keys (one after the other, in order) where 
youÕve stored the two parts of the number.
Storing Speed Dial Numbers
You can store Speed Dial numbers, when you dial by pressing only four keys. There 
are 50 Speed Dial locations. 
1Press Function/Set, 6, 2.
2Use the dial pad to enter a two-digit location 
(01Ð50) and press Function/Set.
3Enter the number (up to 20 digits) and press 
Function/Set.
4Use the dial pad to enter the name or company (up to 15 characters) and press 
Function/SetÑORÑPress Function/Set to store the number without a name. 
(See Details for Entering Text, page 4-2.)
5Press   or   to select the type of number and press Function/Set.
6Return to Step 2 to store another Speed Dial numberÑORÑPress Stop to exit.
If you must wait for another dial tone at any point in the dialing sequence, store a 
pause at that place in the number by pressing Redial/Pause. Each key press adds a 
3.5 second pause.
FAXa fax only number
TELa telephone (voice) number
FAX/TELboth a fax and telephone (voice) number
CHAINa number (usually an access code) for chain dialing.
SPEED-DIAL? #
#05:
ENTER & SET
NAME: 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 3
T7BASE-US-FM5.5
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a number is 
already stored, the screen displays the current name stored there, then prompts you to 
either    1. CHANGEÑORÑ2. EXIT. 
1Press 1 to change the number stored, or press 2 to exit without making a change.
2Enter a new number.
¥ If you want to erase the whole number, press Stop when the cursor is to the left 
of the digits. The letters above and to the right of the cursor are deleted.
¥ If you want to change a digit, use   or   to position the cursor under the 
digit you want to change, then type over it.
3Follow the directions from Step 3 in Storing One Touch Numbers or Storing Speed 
Dial Numbers.
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by pressing only 
one One Touch key (Broadcasting).  First, youÕll need to store each fax number as a One 
Touch or Speed Dial number.  Then, you can combine them into a Group.  Each Group 
uses up a One Touch key.  Finally, you can have up to four small Groups, or you can 
assign up to 53 numbers to one large Group. (See 
Storing One Touch Dial Numbers, 
page 7-1, 
Storing Speed Dial Numbers, page 7-2 and Broadcasting, page 7-6.)
1Press Function/Set, 6, 3.
2Select a One Touch key where you wish to store 
the number.  (For example, press One Touch key 2 to store a Group.)
3Use the dial pad to identify the Group with a 
number and press Function/Set. (For 
example, press 1 for Group 1.)
4To include One Touch or Speed Dial numbers 
in the Group, enter them as if you were dialing. 
For example, for One Touch key 3, press One 
Touch key 3. For Speed Dial location 09, press Search/Speed Dial, then press 0, 9 
on the dial pad. The LCD shows 03, #09.
5Press Function/Set to accept the numbers for 
this group.
6Use the dial pad to enter a name for the group 
and press Function/Set. (For example, NEW CLIENTS) (See Details for Entering 
Text, page 4-2.)
7Press Stop to exit.
You can print a list of all One Touch and Speed Dial numbers.  See  Printing Reports, 
Chapter 10.
SELECT ONE-TOUCH
SETUP GROUP:GO
ENTER & SET
G01:*O3#O9
NAME:
ENTER & SET 
						

							7 - 4   AUTO DIAL NUMBERS AND DIALING OPTIONS
T7BASE-US-FM5.5
Dialing Options
You can use your fax machine to make voice telephone calls, by dialing manually, or 
by using Search, One Touch or Speed Dial memory. You can use the handset to make 
and receive calls.
When you dial an auto dial number, the screen displays the name youÕve stored, or, if 
you haveÕnt stored a name, the fax number youÕve stored.
Manual Dialing
Manual dialing is simply pressing all of the digits of the phone number. 
1Pick up the handsetÑORÑPress Hook.
2When you hear a dial tone, dial the call using the dial pad.
3If you pressed Hook to dial the call, pick up the handset when the other party answers. 
(The speaker works only one way; the other party wonÕt be able to hear you unless you 
pick up the handset.)
4To hang up, replace the handset.
One Touch Dialing
1Pick up the handsetÑORÑPress Hook. (See Storing One Touch Dial Numbers, page 7-1.)
2When you hear a dial tone, press the One Touch key of the location you want to call.
3If you pressed Hook to dial the call, pick up the handset when the other party answers. 
(The speaker works only one way; the other party wonÕt be able to hear you unless you 
pickup the handset.)
4To hang up a voice call, replace the handset. 
If you try to use a One Touch location with no number stored in it, you hear a warning 
sound, and screen displays NOT REGISTERED. The display returns to normal after 
2 seconds.
If you are sending a fax, press Start after pressing the One Touch key. If you picked 
up the handset, press Start when the receiving fax machine answers with fax tones.