Brother Ppf560 Plain Paper Fax Machine Owners Manual

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 5
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Speed Dialing
1Pick up the handsetÑORÑPress Hook. (See Storing Speed Dial Numbers, page 7-2.)
2When you hear a dial tone, press Search/Speed Dial, press #, then press the two-
digit Speed Dial number.
3If you pressed Hook to dial the call, pick up the handset when the other party answers. 
(The speaker works only one way; the other party wonÕt be able to hear you unless you 
pickup the handset.)
4To hang up a voice call, replace the handset. 
Dialing Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers when 
you make a call. Rates may vary depending upon the time and destination. To take 
advantage of low rates, you can store the access codes or long-distance carriers as One 
Touch and Speed Dial numbers. You can store these long dialing sequences by 
dividing them and setting them up separately in any combination. You can even 
include manual dialing using the dial pad. The combined number will be dialed in the 
order you entered it, as soon as you press Start. Make sure you selected CHAIN as 
the type of the number when you store it into the One Touch or Speed Dial.  (See 
Storing One Touch Dial Numbers and Storing Speed Dial Numbers, page 7-1 to 7-2.)
For example: 
You store Ò555Óon One Touch key 03 and Ò7000Óon One Touch key 02. If you press 
One Touch 03, 02 and Start you will dial Ò555-7000Ó. To temporarily change a 
number, you can substitute part of the number with manual dialing using the dial pad. 
For example, to change the number to 555-7001 you can press One Touch 03 and 
press 7, 0, 0, 1 using the dial pad. 
If you are sending a fax, press Start after entering the Speed Dial number. If you 
picked up the handset, press Start when the receiving fax machine answers with fax 
tones.
The CallManage access code can save you money on long distance calls (for details, 
see CallManage, page 8-5). (For USA Only)
Pause after dialing Speed Dial numbers for the name to be displayed before you enter 
the next portion of the dialing sequence. 
						

							7 - 6   AUTO DIAL NUMBERS AND DIALING OPTIONS
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Search
You can search for names you have stored in One Touch and Speed Dial memories. 
Names are shown alphabetically. (See Storing One Touch Dial Numbers, page 7-1 and 
Storing Speed Dial Numbers, page 7-2.)
1Press Search/Speed Dial, then enter the first letter of the name youÕre looking for.
2Press   or   to search the memory.
3When the screen displays the name you want to call, pick up the handset for a voice 
call.
4Press Start to begin dialing.
5If you pressed Hook to dial the call, pick up the handset when the other party answers. 
(The speaker works only one way; the other party wonÕt be able to hear you unless you 
pickup the handset.)
6When the call is over, hang up to cancel the call.
Redial
If the last number you dialed was busy, press Redial/Pause for easy dialing.
Broadcasting
Using the numbers you have stored in Groups, One Touch and Speed Dial memory, 
you can ÒbroadcastÓ faxes automatically to a maximum of 54 different locations in a 
few simple steps. (See Setting Up Groups for Broadcasting, page 7-3.)  To Broadcast, 
you must set MEMORY TX to either ON or NEXT FAX ONLY.
After the Broadcast is completed, a Broadcast Report will be printed automatically to 
let you know the results.
1Place the original face down in the ADF.
2Press Function/Set, 3, 9 to select ON or NEXT FAX ONLY and press Function/Set.
3Enter the One Touch and Speed Dial numbers (one after the other) or a Group Number 
you have stored.
4Press Start.  The fax machine stores the original in memory, then transmits it to all 
the numbers you entered.  If the line is busy, your machine will redial automatically 
up to three times at 5 minutes intervals.
Press Stop during transmission to cancel the current fax broadcast. 
						

							AUTO DIAL NUMBERS AND DIALING OPTIONS   7 - 7
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Pause
Press Redial/Pause to insert a pause between numbers. Each key press adds a 3.5 
second delay.
Hold
1Press Hold/Caller ID to put a call on Hold.
2You can put down the handset without disconnecting the call.
3Pick up the fax machine handset to release the call from Hold. Picking up an extension 
handset will not release the call from Hold.
Tone/Pulse (For Canada Only)
If you have pulse dialing service, but need to send tone signals (for telephone banking, 
for example), follow the directions below. If you have touch tone service, you do not 
need this feature to send tone signals.
1Lift the handset.
2Press #. Any digits dialed after this send tone signals.
3When you hang up, the fax machine returns to pulse dialing service. 
						

							8 - 1   TELEPHONE SERVICES
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8Telephone Services
Custom Features
Your fax machine supports the Distinctive Ring and Caller ID telephone services 
offered by some telephone companies.
Distinctive Ring
This fax machine feature lets you use the Distinctive Ring subscriber service offered 
by some telephone companies, which allows you to have several telephone numbers 
on one phone line. Each phone number has its own Distinctive Ring pattern, so you 
know which phone number is ringing. This is one way you can have a separate phone 
number for your fax machine.
Your fax machine has a Distinctive Ring function, allowing you to dedicate one phone 
number just for receiving faxes. YouÕll need to follow the directions below to 
ÒregisterÓ the new Distinctive Ring pattern, that was assigned by the Telephone 
Company, so your fax machine can recognize its incoming calls.
nThe fax machine will answer only calls to its registered number.
nTo have your TAD answer only the main number, the fax machine must be in Manual 
Mode.
nIn FAX/TEL or FAX ONLY mode, the fax machine will answer all numbers on the 
phone line.
Registering the Distinctive Ring Pattern
1Set the fax machine to MANUAL mode.
2Press Function/Set, 0, 1.
3Press   or   to select DISTINCTIVE:SET? and press Function/Set.
If you have Call Waiting, Ring Master, Voice Mail, an answering service or an alarm 
system or other custom feature on your telephone line, it may create a problem in the 
operation of your fax machine.
You can change or cancel the Distinctive Ring pattern at any time. You can switch it 
off temporarily, then turn it back on. When you get a new fax number, make sure you 
reset this function.
You can register only one Distinctive Ring pattern with the fax machine. Some 
ringing patterns cannot be registered. 
						

							TELEPHONE SERVICES   8 - 2
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4Press    or   to select the prestored ring pattern you want to assign and press 
Function/Set. (You will hear each pattern as you scroll through the four patterns.) 
Be sure to choose the pattern assigned by the Telephone Company.
5Press Stop to exit.
Caller ID
The Caller ID feature of this fax machine lets you use the Caller ID subscriber service 
offered by many local telephone companies. After at least two rings, the screen 
displays the telephone number of your caller (or up to 16 characters of the name, if 
available). Once you pick up the handset, the Caller ID information disappears from 
the screen, but the call information remains stored in the Caller ID memory.
¥ CALL PICKUP display remains on the screen when no Caller ID information was 
transmitted.
¥ OUT-OF-AREA display means the call originates outside your Caller ID service area.
¥ PRIVATE CALL display means the caller has intentionally blocked transmission of 
information.
Caller ID service varies with different carriers. Call your local telephone company to 
determine the kind of service available in your area.
Caller ID Log
Your fax machine stores up to 30 of the last Caller IDs received into the fax machineÕs 
memory in the Caller ID Log. When the thirty-first call comes in, information about 
the first call is erased. You can print the report or scroll through Caller ID information 
to review those calls made to your fax machine.
Ring 
PatternRings
1 long - long
2 short - long - short
3 short - short - long
4 very long (normal pattern) 
						

							8 - 3   TELEPHONE SERVICES
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Printing the Caller ID Log
1Press Hold/Caller ID.
2To print the Caller ID Log, press Start.
Viewing the Caller ID Log
1Press Hold/Caller ID.
2After 2 seconds, press    or   to scroll 
through the Caller ID Log.
3When you want to see more detailed 
information for a displayed ID (phone 
number and date and time call was received) 
press Function/Set.
4To continue viewing the Caller ID Log (Step 
2), press    or   .
ÑORÑ
To exit the Caller ID Log, press Stop.
Returning a Call from the Log
You can scroll through the Caller ID Log and select a call to return automatically.  (See 
page 8-2)
You must set up your AREA CODE in advance. (USA only)
1Press Hold/Caller ID.
2Press    or    to scroll through the Caller 
ID Log and when you see a call you want to 
return immediately, press Function/Set.
3To begin dialing, press Start.
4Begin speaking when the other party 
answers.
This feature may not be available in certain area of USA and Canada.
If your dialing plan does not follow the standard 1 + area code + 7-digit number 
dialing system for calling outside your area code, you may experience problems 
returning calls automatically from the Caller ID Log. Your fax machine will 
automatically dial Ò1Ó plus the area code for any number that does not originate in 
your area code. If this is not the procedure followed by your dialing plan you will not 
be able to return calls automatically.
CALLER ID LOG
PRINTING
SELECT  & SET
PRESS START KEY
CALLER ID LOG
01)MARY HENDERSON
02)TOM HENDERSON
03)ABC COMPANY
03)ABC COMPANY
03)02/01 12:00
03)9087772837
DIAL:PRESS START
SELECT  & SET
PRESS START KEY
CALLER ID LOG
01)MARY HENDERSON
DIAL:PRESS START
01)9082438436
01)02/01 12:00 
						

							TELEPHONE SERVICES   8 - 4
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Registering a Caller ID Number
You can set up a caller in the Caller ID Log as a One Touch or Speed Dial number.
1Press Hold/Caller ID.
2After 2 seconds, press    or   to scroll 
through the Log and when you see a caller 
you want to register, press Function/Set.
3To register the caller as a One Touch 
number, press the One Touch key where you 
want the number to be stored.
ÑORÑ
To register the caller as a Speed Dial number, 
press Search/Speed Dial and use the dial 
pad to press the two-digit location code (01Ð
50), and press Function/Set.
4Enter the callerÕs name and press Function/Set.
5Press   or   to select the type of number and press Function/Set:
6Return to Step 2 to store another auto dial numberÑORÑ
Press Stop to exit.
Call Waiting Caller ID
The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID service 
offered by many local telephone companies. This feature displays the telephone 
number (or name, if available) of Call Waiting callers on your fax machineÕs screen.
1To answer a Call Waiting signal while youÕre talking on the phone, ask the other party 
if you can put them on Hold to catch the other call. The screen displays the Caller ID.
2Press Search/Speed Dial to switch to the second call.
3To switch back to the first call, press Search/Speed Dial again.
If the LCD shows REGISTERED, the auto dial location already has a number.
FAX A fax number
TEL A telephone (voice) number
FAX/TEL Both a fax and telephone number
CHAIN A number, usually an access code, for chain dialing
Either caller can hang up at any time. However, if you hang up you will disconnect 
both callers.
SELECT  & SET
PRESS START KEY
CALLER ID LOG
03)ABC COMPANY
03)02/01 12:00
03)9087772837
DIAL:PRESS START
NAME:
ENTER & SET 
						

							8 - 5   TELEPHONE SERVICES
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CallManage (For USA Only)
This Brother fax machine provides convenient, ÒOne-TouchÓ access to a long distance 
plan that provides best average long distance rates*.  Once registered, fax or phone 
calls made using the CallManage feature will access a long distance carrier selected 
by CallManage, Inc., that offers a plan with best average domestic rates based on 
standard long distance plans of major carriers within the United States.  This may 
result in significant savings, depending on your current long distance carrier and 
calling patterns.
Trying the CallManage feature requires no commitment on your part.  Just follow the 
steps below to register with CallManage, Inc.  Once registered, your One-Touch key 
4 can be used to access the CallManage feature for any calls you choose.  Calls made 
without using the CallManage feature will be processed through your normal long 
distance carrier. 
If you prefer not to activate the CallManage feature you can use One Touch key 4 to 
store a number of your own choosing.
Registration with CallManage
Before using the CallManage feature, you must register for this service with 
CallManage Inc.:
1Pick up the fax handset.
2Press One Touch 4.
(Your machine will automatically dial the pre-stored toll free registration number for 
CallManage, Inc. or you may directly dial 1-888-387-9680.)
3A CallManage Customer Service Representative will ask you a number of simple 
questions required to set up your account (such as name, address, phone number, etc. 
for billing purposes). There are no sign-up fees, monthly service charges or connection 
fees for the CallManage feature. You will receive a separate itemized bill each month 
from CallManage, Inc. for only those calls made using the CallManage feature*.
4After registering, the Representative will explain how to reprogram your One Touch 
key 4 for CallManage dialing.
Sending a Fax Using CallManage
1Place the original face down in the ADF.
2Press One Touch 4.
3Dial the complete long distance or international fax number as usual, using One Touch, 
Speed Dial, Search or the dial pad. (See One Touch Dialing, Speed Dialing and Search, 
page 7-4 to 7-6.)
4Press Start. 
						

							TELEPHONE SERVICES   8 - 6
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Placing a Telephone Call Using CallManage
1Press One Touch 4.
2Dial the complete long distance or international number as usual, using One Touch, 
Speed Dial, Search or the dial pad. (See One Touch Dialing, Speed Dialing and 
Search, page 7-4 to 7-6.)
3Press Start.
4Pick up the handset when you hear the other party through the fax machineÕs one-way 
speaker.
Customer Support
If you have questions or want more information*, call CallManage at 1-877-622-5457.
You must dial the number and wait to hear the other party answer before you pick up 
the handset to speak.
Percent savings and comparisons based on standard rate plans of major carriers with 
tariffs in effect as of January 2000. Long distance savings will depend upon the 
customerÕs current carrier for long distance service and his or her calling patterns.  
Rates updated periodically. Call 1-877-622-5457for latest rate and underlying carrier 
information.  In order to use the CallManage feature you must register for service 
through CallManage, Inc (toll free) at 1-888-387-9680. Once registered, the One 
Touch 4 button will access a long distance provider selected by CallManage, Inc. that 
offers a plan with best average domestic rates based on standard long distance plans 
of major carriers within the United States. Using the CallManage feature after 
registering will result in your receiving a long distance telephone bill from 
CallManage, Inc.  Without proper registration, calls made using the One Touch 4 
button may not be connected or may default to a standard rate plan offered by the 
underlying carrier and charges for such calls will appear either on the customerÕs local 
telephone bill as the underlying carrierÕs service or on a direct bill from the 
underlying carrier. The One Touch 4 button should not be used if the customer wishes 
to use his or her existing primary or dial around carrier for long distance service. 
Brother International, Corp. is not responsible for long distance service or customer 
billing. Subject to service availability. All applications are subject to credit approvals. 
DO NOT USE THE ONE TOUCH 4 BUTTON TO DIAL 911 Ð IT WILL NOT 
ACCESS EMERGENCY SERVICES.
CallManage is a trademark of CallManage, Inc. 
						

							9 - 1   MAKING COPIES
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9Making Copies
Copy Functions
To make a single copy that is not reduced, enlarged or sorted, you only have to press 
one key. The default resolution for a single copy is Super Fine. Set the resolution to 
PHOTO for photographs. Remember, your machine cannot scan anything closer than 
one-eighth inch from the edge of the paper. 
Making a Single Copy
1Place the original face down in the ADF.
2Press Copy/Help twice.
To cancel, press Stop.
Do NOT pull on the paper while copying is in progress.
Copy Options: Single or Multiple Copies, 
Reduce/Enlarge, Sort/Stack
You can choose additional copy options. First, you can select the number of copies. 
Next, you can choose whether multiple copies will be STACKED (all copies of page 1, 
then all copies of page 2, etc.) or SORTED (collated). Finally, you can choose an 
enlargement or reduction ratio. To automatically reduce the copy to the paper size you 
have set for the paper tray, select AUTO. To reduce the copy by a fixed percentage, 
choose 93%, 87%, 75% or 50%. Or, to enlarge the copy, select 150%, 125% or 
120%. To copy a document at its original size, select 100%.
 
1Place the original face down in the ADF.
2Press Copy/Help.
3Enter the number of copies you want (1-99) and 
press Function/Set. 
For example, press 9 for nine copies.
To start copying now, press Copy/Help.
If you would like to select additional copy 
options, like SORT, ENLARGE or 
REDUCE, press Function/Set. 
FAX:NO.& START
COPY:PRESS COPY
NO.OF COPIES:01
THEN COPY OR SET
NO.OF COPIES:09
STACK P.01 FNE
MULTI COPY:STACK
THEN COPY OR SET