Canon Imageclass Mf7460 User Guide

							
Sending Documents
4‑46

Using Group Addresses
Group Dialing enables you to specify a group of registered destinations in the Address 
Book or one‑touch buttons. This is useful if you want to send the same document to several 
destinations. You can register up to 499 destinations in one group.
To use this feature, group addresses must be stored in one‑touch buttons or Address Book beforehand. (See 
“Registering Group Addresses,” on p. 4‑67, or “Registering/Editing Group Addresses,” on p. 4‑81.)
To view the detailed information of a selected destination, select the d\
estination, then press [Details].
You can erase destinations on the Send Basic Features screen before scanning. (See “Erasing a Destination,” 
on p. 
4‑51.)
–
–
–
1  Press  (SEND).
2 Place your originals.
3 Specify a group address.
To specify a group from the 
Address Book:
1
Ô
2
① Select the destinations for the group 
address.
②  Press [OK].
You can specify multiple groups at the 
same time.
To restrict the type of destinations 
displayed in the result list, press the 
Type drop‑down list, then press [Group].
To cancel a selected group, select the 
group again to clear the check mark.
To view the detailed information of a 
selected group, select the destination, 
then press [Details].
–
–
–
–
ƒ
„
ƒ
„
 
						

							
4‑47
Sending Documents

To specify a group from the one-
touch buttons:
1
2
① Press the one‑touch button containing 
the group address.
②  Press [Done].
To specify two or more groups, select 
all of the desired one‑touch buttons 
containing the group address, then 
press [Done].
To cancel a selected group destination, 
press the one‑touch button again.
Ô
„
ƒ
„
ƒ
 
						

							
Sending Documents
4‑48

Using the Favorites Buttons
If you frequently send documents with the same document settings to the same 
destination, store these settings in a favorites button. Then, when you need to specify 
the destination, all you have to do is select the favorites button containing your stored 
document settings and the desired destination, and send your document.
To use this feature, you must first register the desired document settin\
gs and destinations in favorites 
buttons. (See “Storing/Editing Favorites Buttons,” on p. 4‑86.)
To view the detailed information of a selected destination, select the d\
estination, then press [Details].
You can erase destinations on the Send Basic Features screen before scanning. (See “Erasing a Destination,” 
on p. 
4‑51.)
–
–
–
1  Press  (SEND).
2 Place your originals.
3 
4 
① Select the desired Favorites Button.
②  Press [Done].
ƒ„ƒ„
If the desired favorites button is not 
displayed, press [▼] or [▲] to scroll to the 
desired favorites button.
You can manually change the recalled 
settings from the selected favorites button 
before you send your documents.
If you press another favorites button, the 
settings stored in that button are recalled.
To cancel all settings and return the 
machine to the Standard mode, press 
 (Reset).
If multiple destinations are stored 
under the selected favorites button, the 
destinations may not be listed in the order 
in which they were set.
–
–
–
–
–
 
						

							
4‑49
Sending Documents

Checking/Changing a Destination
You can check and change a specified destination before you scan your documents.
Only the destination specified using the New Address tab can be changed.
1 
① Select the destination.
②  Press [Details].
If only one destination is specified, just 
press [Details].
If the destination that you want to check or 
change is not displayed, press [▼] or [▲] 
to scroll to the desired destination.
2  Check or change the destination’s 
information.
If the destination has been 
specified using any method 
other than New Address tab:
1
① Check the destination’s information.
②  Press [Done].
–
–
Ô
ƒ
„
ƒ
„
ƒ„ƒ„
If the destination has been 
specified using one of the 
sending methods in the New 
Address tab:
1
①  Check or change the destination’s 
information.
Change the destination’s information 
in the same way that you specified it. 
(See “Using the New Address Tab,” on 
p. 
4‑32.)
②  Press [OK].
If the destination is a group 
address:
1
①  Select one destination at a time.
②  Press [Details].
Ô
Ô
ƒ
„
ƒ
„
ƒ
„
ƒ
„
 
						

							
Sending Documents
4‑50

2
① Check the destination’s information.
②  Press [Done] 
3
ƒ„ƒ„
 
						

							
4‑51
Sending Documents

Erasing a Destination
You can erase a specified destination from the destination list before you scan your 
documents.
1 
① Select the destination to be erased.
②  Press [Erase].
If only one destination is specified, just 
press [Erase].
If the destination that you want to check or 
change is not displayed, press [▲] or [▼] 
to scroll to the desired destination.
–
–
 
						

							
Sending Documents
4‑52

Manual Sending
Use manual sending when you want to talk to the recipient before sending a 
fax document, or if the recipient does not have a fax machine that can receive 
automatically.
Manual Sending enables you to send a document consisting of two or more pages only if you use the feeder 
to send it. You can only send one page at a time when you place your originals on the platen glass.
If you cancel Manual Sending during transmission, the pages that have already been scanned are sent. You 
can check how many pages have been sent to the destination by printing an Activity Report. (See “Printing 
the Fax Job Log (Activity Report),” on p. 4‑96.)
You cannot use group dialing for manual sending.
–
–
–
1  Press  (SEND).
2 Place your originals.
3 
① Press [New Address].
②  Press [Fax].
4 
You should hear the dial tone.
5 
For instructions on specifying the scan 
settings, see “Scan Settings ,” on p. 4‑16. 
For instructions on setting the Stamp 
mode, see Chapter 4, “Sending and 
Receiving,” in the Reference Guide.
–
–
 
						

							
4‑53
Sending Documents

6 
① Specify the scan settings.
②  Press [OK].
7  
① Enter the recipient’s fax number (up to 120 
characters) using – (numeric keys).
②  You can also specify the destination by 
pressing [One‑touch Buttons].
You can enter an extension number after 
dialing the fax number.
[Tone]: Press when you want to directly 
call an extension line that is connected to 
a PBX (Private Branch Exchange), which 
accepts only tone signals. If you press 
[Tone], the letter  appears.
[One‑touch Buttons]: Press to specify 
destinations using the one‑touch buttons. 
(See “ Using the One‑Touch Buttons,” on 
p. 
4‑45.)
[Scan Settings]: Press to set the Scan 
mode. (See “Scan Settings ,” on p. 4‑16.)
You cannot use group dialing for manual 
sending.
To cancel manual sending, press [End].
–
–
8  When you hear a high-pitched 
tone, press  (Start).
Scanning starts and the document is sent.
During the transmission, the transaction 
number and page number are displayed in 
the Job Monitor area.
To cancel manual sending, press [Cancel].
 
						

							
Sending Documents
4‑54

Direct Sending
This section describes the procedure for sending a fax with the Direct Sending mode.
Memory Sending
All of the originals to be sent are first scanned and read into memory, then sent. This 
means that you do not need to stay near the machine once the originals have been 
scanned.
Direct Sending
The machine sends each page of the document to the destination as it is scanned.
Although Direct Sending is slower than Memory Sending, you can use Direct Sending 
when you need to send an urgent document ahead of other documents stored in 
memory.
The memory can hold a total of approximately 1,000 pages for sent and received documents.
If the memory becomes full, delete unwanted received documents using the\
 System Monitor screen. (See 
Chapter 4, “Sending and Receiving,” in the Reference Guide.)
With Direct Sending, you can send a document of two or more pages only when using the feeder. You can 
only send one page at a time when you place your original on the platen glass.
You can specify only one destination at a time for Direct Sending.
Memory Sending is automatically set when using Delayed Send or when mult\
iple destinations are specified.
If an error occurs or you cancel transmission in the Direct Sending mode\
, you can check how many pages 
have been sent to the destination by printing the Activity Report, or on\
 the Log screen for Fax on the System 
Monitor screen.
Ô
Ô
–
–
–
–
–
–
 
						

							
4‑55
Sending Documents

1 Press  (SEND).
2 Place your originals.
3 Specify the destination.
For more information on specifying the 
destination, see “Specifying Destinations,” on 
p. 
4‑32.
4  Specify the desired send options.
For instructions on specifying the scan 
settings, see “Scan Settings,” on p. 4‑16.
5 
6 
①  Press [Direct].
②  Press [Done].
If you specify the destination using 
– (numeric keys) or New Address tab, 
press [Direct] on the same screen.
ƒ
„
ƒ
„
To cancel Direct sending mode, press 
[Direct] again.
For instructions on setting the Delayed 
Send or Stamp mode, see Chapter 4, 
“Sending and Receiving,” in the Reference 
Guide.
7  Press  (Start).
If the original is placed on the platen glass, 
follow the instructions that appear on the 
touch panel display, then press  (Start) once 
for each original. When scanning is complete, 
press [Done].
As soon as transmission is possible, the 
original is scanned and sent while scanning is 
taking place.
During transmission, the transaction number 
and page number currently being sent are 
displayed in the Job Monitor area.
If the transmission completes successfully, 
the message  appears in the 
message area for approximately two seconds.
After the original has been sent, Direct 
Sending is canceled automatically.
To cancel transmission, press [Cancel] 
 (Stop). Scanning and transmission of 
documents are canceled from the time you 
cancel the transmission.
–
–