Canon printer FAXPHONE L170 User Manual

							Sending Faxes
6
Delayed Sending6-16 
						

							CHAPTER
Different Ways to Receive a Fax7-1
7Receiving Faxes
This chapter describes how to use your machine to receive faxes.
Different Ways to Receive a Fax
The machine provides you with 5 different modes for receiving faxes. To decide which mode will best suit your requirements, 
consider how you want to use the machine:
* Factory default setting
You can confirm which receive mode is set by checking the standby display. The receive mode is displayed in the lower left 
of the LCD.
Receive ModeMain UseOperationRequirements
FaxOnly* FaxAnswers all calls as fax calls. It 
receives faxes automatically and 
disconnects voice calls.Separate telephone line for fax use 
only.
FaxTel Fax/TelAutomatically switches between fax 
calls and voice calls. Receives faxes 
automatically and rings for voice calls. 
To set the details see p. 7-2.Handset or telephone connected to the 
machine.
Manual TelRings for every call, whether it is a fax 
call or a voice call. For a fax call, you 
have to manually activate reception of 
the fax.Handset or telephone connected to the 
machine.
AnsMode Fax/TelReceives faxes automatically and 
routes voice calls to the answering 
machine.Answering machine connected to the 
machine.
DRPD Fax/TelRings differently depending on whether 
a call is a fax or voice call.Subscription to a DRPD service. 
Handset or the extension telephone 
connected to your machine. 
						

							Receiving Faxes
7
Different Ways to Receive a Fax7-2
Setting the Receive Mode
Set the machine receive mode as follows:
1Open One-Touch Speed Dial panel ➞ press [Receive Mode].
The LCD display shows the current receive mode setting.
2If you want to change the receive mode, press [Receive Mode] repeatedly until the mode you want appears  ➞ press [Set].
Each time you press [Receive Mode], the receive mode changes in the following order:
Fa x O nl y ➞ DRPD ➞ Manual ➞ AnsMode ➞ FaxTel ➞ FaxOnly ➞ …
Receiving Faxes and Phone Calls Automatically: 
FaxTel Mode
Set this mode if you want your machine to automatically switch between voice and fax calls. 
You can control precisely how your machine handles incoming calls by adjusting the settings below.
Setting the Options for FaxTel Mode
■RING START TIMEWhen a call comes in, the machine checks to see if it is a person wishing to speak to you or a fax machine trying to send a document. If 
your machine does not have enough time to detect the fax tone, it assumes the call is from a telephone. Use the  
setting to increase the time the machine takes to check whether a call is from a fax machine or a telephone. You can select a time between 
0 and 30 seconds; the default is 6 seconds.
■F/T RING TIMEWhen your machine is set to receive both fax and telephone calls automatically, the telephone rings to alert you to pick up the handset if the 
call is from a person. If you do not pick up the handset within a certain amount of time, the telephone stops ringing. Use this option to 
change the number of times the machine rings, from 15 to 300 seconds. The default is 15 seconds.
■F/T SWITCH ACTIONNot all fax machines are capable of sending a fax tone (the CNG tone that warns the receiving fax machine that a fax is coming). For those 
cases the machine may think that the call coming in is a voice call and rings to alert you of the call (the amount of time it is going to ring is 
determined by the  setting above). If you do not answer the call, one of two things can happen:
1. If you set the  to ‘RECEIVE’, the machine will switch to fax receive mode automatically at that point and start to 
receive the document. If no document comes in, it disconnects the call after approx. 40 seconds. The factory default setting is 
‘RECEIVE’.
2. If you set the  to ‘DISCONNECT’, the machine will disconnect the phone call immediately freeing up your phone 
line at this point. 
						

							Receiving Faxes
7
Different Ways to Receive a Fax7-3
What Happens When FaxTel Mode is Selected
Set the FaxTel Mode options as follows:
1Press [Menu].
2Press [ (-)] or [ (+)] to select  ➞ press [Set].
3Press [ (-)] or [ (+)] to select  ➞ press [Set].
4Press [ (-)] or [ (+)] to select  ➞ press [Set] twice.
5Press [ (-)] or [ (+)] to set the time the machine waits before ringing when it receives a call ➞ press [Set] twice.
You can use the numeric buttons instead of using [ (-)] or [ (+)] to set the time.
Telephone Fax   Fax  
Sending document 
manuallySending document 
automatically
The machine answers without ringing
The machine listens for fax tone
(For 6 sec.)
Fax tone   
 detected   
Fax tone is not detectedDocument received 
automatically
The telephone starts ringingPick up the 
handset to talk
If you donít pick up the handset
(within 15 sec.)
F/T SWITCH ACTION
Choose between:
RECEIVE (factory default setting) and DISCONNECTDISCONNECT
RECEIVE
(Factory default setting)(Fax tone is detected 
and the FAXPHONE 
L170 switches to 
receive  mode.)
The machine 
disconnects the call.
Not all fax machines are capable of sending a fax 
tone. For those cases if you set the  to RECEIVE, the 
machine switches to 
receive mode automatically and starts receiving 
the document. If no document comes in, it 
disconnects after approx. 40 seconds. F/T RING TIME
(Factory default 
setting = 15 sec.)
RING START TIME
(Factory default 
setting
 =  6 sec.)
Telephone charges 
begin for caller.
Type of call
F/T RING TIME
              015SEC➞RING START TIME
               06SEC 
						

							Receiving Faxes
7
Different Ways to Receive a Fax7-4
6Press [ (-)] or [ (+)] to set the time the machine rings while waiting for someone to pick up the handset ➞ press [Set] twice.
You can use the numeric buttons instead of using [ (-)] or [ (+)] to set the time.
7Press [ (-)] or [ (+)] to select  or  ➞ press [Set].
This setting tells the machine what to do if no one picks up the handset within the specified ring time set in step 6.
8Press [Stop/Reset] to return to standby mode.
Receiving Faxes Manually: Manual Mode
To use this mode, you must have the handset or a telephone connected to the machine. In Manual Mode, the machine rings 
every time it receives a call, whether the call is from a telephone or a fax machine.
NOTE
Make sure the  setting in the  menu is enabled. See p. 15-11 for details.
If you use your machine with Manual Mode, answer incoming calls as follows:
1When the handset or the telephone rings, pick up the receiver.
●If you hear a person’s voice:
❑
Start your conversation. If the caller wants to send a document after talking to you, ask them to press the start button on their fax 
machine. When you hear a beep, press [Start] to begin receiving the document, then hang up.
●If you hear a slow beep or silence:
❑
A fax machine is trying to send you a document. 
Press [Start] on the machine, then hang up.
-or-
Enter the two-digit ID code from the telephone, then hang up.
F/T SWITCH ACTION
             RECEIVE➞F/T RING TIME
              015SEC
RX SETTINGS
 3.DRPD:SELECT FAX➞F/T SWITCH ACTION
          DISCONNECT 
						

							Receiving Faxes
7
Different Ways to Receive a Fax7-5
•The machine then begins receiving the document. (This is particularly convenient if your telephone is located away from the machine.)•If you do not hang up after pressing [Start] or the two-digit ID code, the machine beeps intermittently after you receive the document. 
(You can turn the beeping off by disabling the  in the  menu. See p. 15-7 for details.)
NOTE
If you have an answering machine connected to your machine that can carry out remote-control operations (controlling your answering 
machine from a remote telephone), the security code for this function may be the same as the two-digit ID code described above. If so, 
make sure you change the machine two-digit ID code to make it distinct from the answering machine’s security code. See p. 15-11 for 
details on changing the code ( setting).
Receiving Faxes Automatically: FaxOnly Mode
When the machine is set up for a dedicated line, set FaxOnly Mode to automatically receive documents whenever a call 
comes over the fax line.
•The machine assumes all incoming calls are from fax machines sending documents. It receives the documents 
automatically and disconnects all voice calls.
•In FaxOnly Mode, you can control whether or not the machine rings when it receives a fax call. To set this option from the 
machine operation panel, see p. 15-10 ( setting). 
Using an Answering Machine: AnsMode
Connecting an answering machine to the machine allows you to receive faxes and phone messages while you are out of 
the office. 
Using the Machine With an Answering Machine 
Follow these guidelines when using the machine with an answering machine:
•Set the answering machine to answer on the first or second ring.•If the machine runs out of paper or toner in AnsMode, it receives all faxes into memory. The faxes then print automatically 
when you add paper or replace the toner cartridge.
•When recording the outgoing message on the answering machine:
- The entire message must be no more than 15 seconds long.
- In the message, tell your callers how to send a fax. For example:
“Hello. I can’t answer the phone right now. If you would like to send a fax, press the start button on your fax machine. Thank 
you.”
Receiving with a DRPD (Distinctive Ring Pattern Detection) 
service: DRPD
DRPD service assigns two or more telephone numbers with distinctive ring patterns to a single telephone line, allowing you 
to have both a fax number(s) and a telephone number(s) using only one telephone line. Your fax will automatically monitor 
incoming calls and based on the ring pattern, will let you know if the call is a fax or voice call. Set the fax ring pattern that 
matches the pattern assigned by your telephone company.
NOTE
Contact your local telephone company for detailed information on this service. 
						

							Receiving Faxes
7
Receiving Faxes in Memory When a Problem Occurs7-6
Receiving Faxes in Memory When a Problem Occurs
The machine will automatically receive incoming faxes into its memory if it encounters a problem that prevents it from 
printing normally. The LCD will display  and a message showing the problem. See below the 
error messages, their cause and the action you need to take to correct the problem.
NOTE
•The machine memory can store up to approx. 450 LTR-size pages*.•Once the pages are printed, they are deleted from memory.•If the memory becomes full, you will not be able to receive the remaining pages. Contact the other party and ask them to resend the 
remaining pages of the fax.
If the machine receives a document into its memory, the LCD displays one of the following messages. These messages 
show the action you must take to correct the problem.
Cause: The toner cartridge ran out of toner or is not installed properly.
Action: Make sure the cartridge is installed properly, and install a new one if necessary. See “Installing/Replacing the 
Toner Car tridge,” on p. 2-16.
Cause: The machine ran out of paper.
Action: Add paper to the paper cassette/multi-pur pose feeder. See “Loading Paper,” on p. 4-3.
Cause: A paper jam occurred.
Action: Clear the jam. See “Clearing Jams,” on p. 13-1.
Cause: Over capacity on the output tray.
Action: Take out sheets from output tray and clear the paper jam. See “Clearing Jams,” on p. 13-1.
Once you have corrected the problem, the machine automatically prints the documents stored in memory.
* Based on Canon FAX Standard Chart No.1, standard mode
REPLACE CARTRIDGE
SUPPLY REC. PAPER
OPEN PRINTER COVERREC. PAPER JAM 
						

							Receiving Faxes
7
Receiving Faxes in Memory When a Problem Occurs7-7
Receiving While Performing Other Tasks
Since the machine is a multitasking device, it can receive faxes and phone calls while you are entering your user 
information, making copies, or printing.
If you receive a fax while you are making copies or printing, the machine stores the incoming fax in memory. Then, as soon 
as you finish making copies or printing, the machine automatically prints the fax. If you are entering registration information, 
the fax is printed as soon as it is received, and does not go into memory.
Canceling an Incoming Fax
To cancel an incoming fax, follow this procedure:
1Press [Stop/Reset].
2Press [ (-)] to [Stop/Reset] receiving, or [ (+)] to resume receiving the fax.
CANCEL DURING TX/RX?
 < YES         NO > 
						

							Receiving Faxes
7
Receiving Faxes in Memory When a Problem Occurs7-8 
						

							CHAPTER
What’s Polling?8-1
8Setting Up and Using Polling
This chapter shows you how to set up and use polling sending and receiving. Polling is useful when the sending party cannot be in the office 
at the same time.
What’s Polling?
Polling means a fax calls another fax and requests the other fax to send a document that it is holding. Unlike normal sending 
and receiving, in polling the receiver always calls the sender. This is called polling to receive a document. The sender sends 
the document in response to the polling by a telephone call from the receiver.
NOTE
Your fax can be set up to function in both roles. Your fax can poll to receive a document, or it can be polled to send a document that it is 
holding.
Before You Use Polling Receiving
Before you try to set up polling, note the following points:
•With one operation you can poll several faxes. You can dial up to 142 telephone numbers and poll those faxes to receive 
documents that they are holding.
•If the other party is using a Canon fax machine which has the Polling ID function, ask them to set the Polling ID of their fax 
machine to 255 (1111 1111 binary number). For details on the Polling ID, see the other party’s fax machine manual. In all 
other cases the Polling ID is not a concern.