HP Jornada 680/680e Series Handheld PC Users Guide

							Chapter 5  |  Getting down to business  |  75
To start Pocket Word
1. On the Start menu, point to Programs, point to
Office, and then tap Microsoft Pocket Word.
–or–
Press the Microsoft Pocket Word hot key.
To create a document using Pocket Word
1. On the File menu, point to New, and then tap
Document.
2. Type the document.
3. On the File menu, tap Save.
4. Type a name for your file, and then tap OK.
To see more of your document, on the View menu, tap Full Screen.
Using Microsoft Pocket PowerPoint
You can deliver professional online presentations with
Pocket PowerPoint. Simply create the presentation in
Microsoft PowerPoint 97 on your desktop PC and transfer
the presentation to your device. You cannot create slides on
your HP Jornada; however, you can customize the title slide
in the presentation and change the order of the subsequent
slides to suit a particular client or audience.
You can show the presentation directly on your HP Jornada,
or you can use an HP VGA out card to connect an external
monitor or a projector and show the presentation to a large
group. This option allows you to view PowerPoint speaker
notes on the HP Jornada display while your presentation is
showing on the external monitor. Your Pocket PowerPoint
file will include the text, pictures, notes, and layout position
of the original Microsoft PowerPoint presentation, but will
not include animations or slide transitions. Animations are
displayed as a single, still frame. 
						

							76  |  HP Jornada 680/680e User’s Guide
To start Pocket PowerPoint
1. On the Start menu, point to Programs, point to
Office, and tap Microsoft Pocket PowerPoint.
–or–
Double-tap the Microsoft Pocket PowerPoint icon on
the desktop.
To show a presentation
1. Using Windows CE Services, copy the presentation
from your desktop PC to your HP Jornada.
2. On the Start menu, point to Programs, point to
Office, and tap Microsoft Pocket PowerPoint.
3. In the Open Presentation dialog box, select the
presentation you want to show, and then tap OK.
4. To change the presentation display and slide-advance
options, on the Tools menu, tap Set Up Show.
5. To show the presentation, tap View Show on the
View menu. If you chose Manual under Presenta-
tion Display in step 4, use the Previous and Next
buttons to control the slides.
You can tailor a presentation by adding a new title slide to your presentation. To do so,
tap Title Slide on the Tools menu.
To show a slide presentation on a VGA-compatible
monitor
1. Insert an HP VGA out card into your HP Jornada,
and then connect the card to a monitor or projector
according to the instructions that came with the
card.
2. Start PowerPoint, and open the presentation (see To
show a presentation earlier in this chapter).
3. On the Tools menu, tap Set Up Show. 
						

							Chapter 5  |  Getting down to business  |  77
4. From the View Show On list, select one of the VGA
out options.
5. To start the show, tap View Show on the View
menu.
You can make the display fade to black during a presentation. To do so, press B. To
make the screen fade to white, press 
W. Press B or W again to resume the
presentation.
Using Microsoft Pocket Excel
You can use Pocket Excel to create workbooks, such as
expense reports and mileage logs. Pocket Excel provides
fundamental spreadsheet tools, such as formulas, functions,
sorting, and filtering. You can split panes to easily view
different areas of a large worksheet. You can also “freeze”
the top and leftmost panes in a worksheet to keep row and
column labels or other data visible as you scroll through a
sheet.
Pocket Excel allows you to save workbooks in several file
formats so that your files can be opened by other users or
other programs. If you transfer workbooks between your
HP Jornada and desktop PC, Windows CE Services auto-
matically converts the files to the appropriate file type. If you
send files by e-mail, be sure you save your workbook in a
format that can be opened by the recipient.
To start Pocket Excel
1. On the Start menu, point to Programs, point to
Office, and then tap Microsoft Pocket Excel.
–or–
Double-tap the Microsoft Pocket Excel icon on the
desktop. 
						

							78  |  HP Jornada 680/680e User’s Guide
To create a workbook using Pocket Excel
1. On the File menu, point to New, and then tap
Workbook.
2. Create your worksheet.
3. On the File menu, tap Save.
4. Type a name for your file, and then tap OK.
If your workbook contains sensitive information, you can protect it with a password. To do
so, open the workbook and tap Password on the File menu. Password-protected
workbooks cannot be synchronized.
Using Microsoft Pocket Access
You can use Pocket Access to view and update data derived
from Microsoft Access, Microsoft SQL Server, and other
ODBC databases on your HP Jornada. You can open the
database and update data in the corresponding tables or you
can fill out electronic forms. Eventually, you should synchro-
nize the new information with a larger database on your
desktop PC or your corporate network. You can also use
Pocket Access to create new databases, tables, and SQL
procedures directly on your device.
Programmers can use Microsoft ActiveX™ Data Objects for Windows CE (ADOCE) and
Microsoft Visual Basic™ or Microsoft Visual C++™ to develop custom database
solutions. For more information on creating custom database solutions, go to the Microsoft
Web site at www.microsoft.com/windowsce.
To create a new database and table
1. On the Start menu, point to Programs, point to
Office, and then tap Microsoft Pocket Access.
–or–
Double-tap the Microsoft Pocket Access icon on the
desktop. 
						

							Chapter 5  |  Getting down to business  |  79
2. On the View menu, tap Database View, and then
tap Open/New Database on the File menu.
3. Type a name for the database and tap OK.
4. Double-tap the Create a New Table icon.
5. In the Field Name box, type a name.
6. From the Data Type list, select a data type.
• The data type of a field cannot be changed after the
table is saved.
• Text boxes have a size limit of 255 characters. To
enter longer notes, select the Memo data type.
• To enter numbers with decimal points, select the
Float data type.
• To enter numbers between -32,768 and +32,767,
select the Integer data type.
• To enter smaller numbers, select the Small
Integer data type.
7. To set the size limit of a field, enter an amount in the
Field Size box. You cannot change field sizes after
the table is saved.
8. To index the field, select Yes from the Indexed list.
Indexing a field allows Pocket Access to find and sort
information faster for that field.
9. Repeat these steps until you have created all the
fields you want for your table.
10. On the File menu, tap Save Table.
If you have tables that you do not want to keep updated on the device (such as product
catalogs), mark them as read-only when transferring them from the desktop to the device
to save time during future synchronization sessions. Windows CE Services will not check for
updates the next time you synchronize. 
						

							80  |  HP Jornada 680/680e User’s Guide
Printing your Pocket Office documents
You can print your Pocket Office and other documents from
your HP Jornada in three different ways:
•By connecting directly to a PCL printer using the optional
HP parallel printer cable (F1274A). For a list of compat-
ible printers, refer to the HP parallel printer cable User’s
Guide that came with your HP Jornada.
•By connecting via infrared port (only with an infrared-
equipped PCL printer).
•By transferring the file to your desktop PC and printing it
from within a program on the desktop PC.
For instructions on printing directly to a printer using the
HP parallel printer cable, see the HP parallel printer cable
User’s Guide.
To print directly to a printer via infrared
1. Open the file or document you want to print.
2. On the File menu, tap Print. The Print dialog box
appears.
3. Choose the PCL printer you will be printing to and
select the IrDA port option.
4. Set other print options as necessary.
5. Tap OK, and then line up the infrared port on your
HP Jornada with the infrared port on the printer.
Using Microsoft InkWriter
InkWriter, a text, graphics, and ink processor with Rich Ink
technology, makes it easy to write and draw the way you do
on paper, but with the benefit of being able to edit and format
your writings and drawings. With InkWriter, you can enter
information in the way that is easiest for you: type using the
keyboard or write or draw on screen using the stylus. 
						

							Chapter 5  |  Getting down to business  |  81
To create an InkWriter document
1. On the Start menu, point to Programs, point to
Accessories, and then tap InkWriter.
2. Create your document:
• To type, tap Writing on the View menu, and then
use the keyboard.
• To draw, tap Drawing on the View menu, and
then drag the stylus to draw on the touch screen.
You can also create a drawing in Writing view by
crossing three of the ruled lines on the first stroke
of the drawing.
3. When you are finished, tap Save on the File menu.
Backing up and restoring data
To prevent loss of data, you should back up your HP Jornada
data frequently. You can back up your HP Jornada two
convenient ways:
•Use Windows CE Services to back up all data to your
desktop PC.
•Use the HP Jornada backup application to back up all
data or only PIM data (HP quick pad, Contacts, Calendar,
and Tasks databases) to a PC Card or CompactFlash Card
or to internal memory.
Using Windows CE Services Backup at your PC
The Windows CE Services Backup feature creates a com-
plete duplicate of all data stored on your HP Jornada. If you
routinely connect to your desktop PC, this is the best
method of data backup. The backup file is saved on the hard
disk of your desktop PC.
When you restore data from a backup file created by Win-
dows CE Services, all data on your HP Jornada is replaced 
						

							82  |  HP Jornada 680/680e User’s Guide
by the data in the backup file, including files you have
created, programs you have installed, and any system
settings and options you have set.
To access the Windows CE Services Backup feature, tap
Backup on the Tools menu in the Mobile Devices window.
For more information about Windows CE Services Backup,
see online Help.
Using the HP Jornada backup application
To ensure the complete safety of your data, use the
HP Jornada backup application to back up to an optional
CompactFlash Card (such as the HP CompactFlash Card,
model F1233A). By backing up to a CompactFlash Card, you
can safeguard your data even while you are traveling or
while you are away from your desktop PC. HP backup lets
you choose to back up all data or only PIM data (Calendar,
Contacts, and Tasks, and HP quick pad notes). For informa-
tion on using CompactFlash Card accessories with your HP
Jornada, see the Using PC Cards and CompactFlash
Cards section in chapter 7.
 If you have both a CompactFlash Card and aPC Card installed, two folders appear in the
My Handheld PC folder. The folder called Storage card2 represents the CompactFlash Card.
You can also back up data to a folder on your HP Jornada;
however, this will not preserve the information in case you
lose power or need to perform a full reset. (See the Resetting
section in chapter 8.)
To back up data
1. On the Start menu, point to Programs, point to
HP Applications, and then tap HP backup.
2. Tap Backup. 
						

							Chapter 5  |  Getting down to business  |  83
3. Choose one of the backup options:
• Select Back up all data to back up all informa-
tion stored in RAM, including files you have
created and programs you have installed. (Certain
system settings and passwords are not backed up.)
• Select Back up PIM databases to back up only
your Contacts, Tasks, and Calendar databases and
HP quick pad notes.
4. Follow the instructions on your screen to complete
the backup process.
For additional protection, you can copy the backup file (*.dbe or *.dbb) from your
HP Jornada to your desktop PC.
To restore from a backup file
1. On the Start menu, point to Programs, point to
HP Applications, and then tap HP backup.
2. Tap Restore all data or Restore PIM databases.
3. Select the backup file you want to restore, and then
tap Restore.
When you restore, your HP Jornada must have the same regional settings as when you
completed the backup. Otherwise, you will not be able to restore the files. To change
regional settings, on the Start menu, point to Settings, tap Control Panel, and then
double-tap the Regional Settings icon. Select your region from the drop-down list.
Using OmniSolve from Landware
OmniSolve is a financial application that offers the same
features as the HP business calculator. It is designed specifi-
cally for real estate, retail, and business professionals who
use Handheld PCs to make financial decisions quickly and
accurately. OmniSolve employs a “form filling” metaphor to
provide you with a rich problem-solving environment that is
unparalleled in its ease of use, power, and flexibility. 
						

							84  |  HP Jornada 680/680e User’s Guide
To start OmniSolve
1. On the Start menu, point to Programs, point to
Accessories, and then tap OmniSolve.
For detailed procedures about using OmniSolve, refer to
online Help.
Using bFAX Pro from bSquare
You can send and receive faxes with your HP Jornada by
using bFAX Pro. bFAX Pro allows you to send documents
you have created in other programs, receive faxes and view
them as graphic files, and manage fax documents stored on
your HP Jornada. bFAX includes bVIEW, which enables you
to preview faxes before you send them. For detailed proce-
dures about using bFAX Pro and bVIEW, see online Help.
Before you can send and receive faxes, you will need to
connect a telephone line to your HP Jornada and configure
your modem. If you are using an external or PC Card
modem, follow the instructions included with the modem to
install and configure it for use with your HP Jornada.
For more information on connecting a telephone line to your
HP Jornada and setting dialing options, see the Connect
the telephone line section in chapter 6.
To start bFAX Pro
1. On the Start menu, point to Programs, point to
Communication, and then tap bFAX Pro.
If you need to send several faxes, send them one at a time rather than all at once. The
internal modem (model 680 only) might interrupt the transmission when several faxes are
sent at one time. To send faxes one at a time, select a fax, and then on the Fax menu,
tap Send Fax. Do not click Send all Faxes in Outbox. If sending is interrupted, you
will need to perform a soft reset to disconnect the modem. For more information, see the
Resetting section in chapter 8.