Palm M105 Handheld Instructions Manual

							Chapter 4 Page 84
To display private records:
1. Do one of the following:
Tap a masked record.
Tap the Applications icon  , tap Security, then tap the Cur-
rent Privacy pick list and select Show Records.
If you do not have a password, hidden and masked records 
become visible. 
If you have a password, the Show Private Records dialog box 
appears. Go to step 2.
2. Enter your password, and then tap OK.
To make a record private:
1. Display the entry that you want to make private. 
2. Tap Details. 
3. Tap the Private check box to select it.
4. Tap OK.
Tap 
Show 
Records 
						

							Page 85  Using Your Applications
Attaching notes
In all your applications except Note Pad and Memo Pad, you can 
attach a note to a record. A note can be up to several thousand 
characters long. For example, for an appointment in Date Book, you 
can attach a note with directions to the location.
To attach a note to a record:
1. Display the entry to which you want to add a note. 
2. In Address Book only: Tap Edit.
3. Tap Details. 
4. Tap Note.
5. Enter your note.
6. Tap Done.
A small note icon appears at the right side of any item that has a 
note.
To review or edit a note:
1. Tap the Note icon  .
To delete a note:
1. Tap the Note icon  .
2. Tap Delete.
3. Tap Yes.
Note icon 
						

							Chapter 4 Page 86
Choosing fonts
In most applications you can change the font style to make text 
easier to read. You can choose a different font style for each 
application, and in some applications, you can use different font 
styles in different parts of the application. For example, in Address 
Book you can use the small font in the Address list screen and the 
large font in the Address entry screen.
To change the font style:
1. Open an application.
2. Tap the Menu icon  . 
3. Tap Options, and then tap Font.
4. Tap the font style you want to use.
5. Tap OK.
Small fontLarge font
Bold font
Tap here for small Tap here for large fontTap here for bold font 
						

							Page 87  Using Your Applications
Application-specific tasks
Date Book
When you open Date Book, the screen shows the current date and 
a list of times for a normal business day. 
Scheduling an event
A record in Date Book is called an “event.” An event can be any 
kind of activity that you associate with a day. You can enter a new 
event on any of the available time lines. 
When you schedule an event, its description appears on the time 
line, and its duration is automatically set to one hour. You can 
easily change the start time and duration for any event.
Note:
It’s possible to schedule events that overlap, but Date Book 
makes it easy to find such conflicts. See “Spotting event 
conflicts” later in this chapter.
You can also schedule events in your Date Book that occur on a 
particular date but have no specific start or end times, such as 
birthdays, holidays, and anniversaries. These are referred to as 
“untimed events.” Untimed events appear at the top of the list of 
times, marked with a diamond. You can have more than one 
untimed event on a particular date.
You can also schedule a repeating event, such as a weekly meeting, 
and continuous events, such as a three-day conference or a 
vacation.
To schedule an event for the current day:
1. Tap the time line that corresponds to the beginning of the event.
Tap a 
time line
Enter event  Time bar 
shows 
duration 
						

							Chapter 4 Page 88
2. Enter a description of the event. You can enter up to 255 
characters.
3. If the event is one hour long, skip to step 5. If the event is longer 
or shorter than an hour, tap the time of the event to open the Set 
Time dialog box. 
Tip:
You can also open the Set Time dialog (to select a start 
time) by making sure no event is selected, and then 
writing a number on the number side of the Graffiti 
writing area.
4. Do one of the following:
Tap the time columns on the right side of the Set Time dialog 
to set the Start Time, then tap the End Time box and tap the 
time columns to set the End Time.
Tap All Day to automatically insert the start and end time of 
the event as defined in your Date Book preferences.
5. Tap OK.
6. Tap a blank area of the screen to deselect the event. A vertical 
line appears next to the time, indicating the duration of the 
event.
Tap the 
time of 
an event
Start Time h ighlightedTap to scroll to 
earlier hours
Tap to scroll 
to later hours
Tap to change 
hours
Tap to change 
minutes
Tap to automatically 
fill the start and end 
times 
						

							Page 89  Using Your Applications
To schedule an event for another day:
1. Select the date you want for the event by doing one of the 
following: 
nTap the day of the week that you want in the date bar at the top of 
the screen. If necessary, tap the Previous week or Next week scroll 
arrows to move to another week.
Tip:
You can also use the scroll buttons on the front panel of 
your handheld to move forward or backward one day at 
a time.
nTap Go To at the bottom of the screen to open the Go to Date dialog 
box. Select a date by tapping a year, month, and day in the 
calendar.
Tip:
In the Go to Date dialog box, you can also use the scroll 
buttons on the front panel of your handheld to move 
forward or backward one month at a time.
2. After you locate the date, follow the steps for scheduling an event 
for the current day.
Previous 
weekNext 
week
Tap to select a day 
of the current week
Previous  Next year
Tap to select
current date Tap to select a 
month
Tap to select a 
day 
						

							Chapter 4 Page 90
To schedule an untimed event: 
1. Select the date that you want for the event as described in “To 
schedule an event for another day.”
2. Tap New.
3. Tap No Time, so that no start or end times are defined for the new 
event.
Tip:
You can also create a new untimed event by making sure 
no event is selected and then writing letters in the 
Graffiti writing area.
4. Enter a description of the event.
5. Tap a blank area on the screen to deselect the untimed event.
Note:
If you create an event and decide later that there is no 
particular start or end time, you can easily change it to an 
untimed event. Tap the time of the event in the Date Book 
screen, tap No Time, and then tap OK.
No time 
selected New 
untimed 
event 
						

							Page 91  Using Your Applications
Rescheduling an event
You can easily make changes to your schedule with your handheld. 
To reschedule an event:
1. Tap the event you want to reschedule.
2. Tap Details.
3. To change the time, tap the Time box and select a new time.
4. To change the date, tap the Date box and select a new date.
5. Tap OK.
Setting an alarm for an event
The Alarm setting enables you to set an audible alarm for events in 
your Date Book. You can set an alarm to sound minutes, hours, or 
days before an event. The default Alarm setting is 5 minutes before 
the time of the event, but you can change this to any number of 
minutes, hours, or days.
When you set an alarm, this icon   appears to the far right of the 
event with the alarm. When the alarm tone sounds, a reminder 
message also appears onscreen.
To set an alarm for an event:
1. Tap the event to which you want to assign an alarm.
2. Tap Details.
3. Tap the Alarm check box to select it.
The default setting, 5 Minutes, appears.
4. Tap the pick list to select Minutes, Hours, or Days.
5. Select the 5 and enter any number from 0 to 99 (inclusive) as the 
number of time units.
6. Tap OK.
Tap here to 
select unit of time Enter number of 
time units here 
						

							Chapter 4 Page 92
7. When the reminder message appears on screen, do one of the 
following:
Tap OK to permanently dismiss the reminder and return to 
the current screen.
Tap Snooze to dismiss the reminder and return to the current 
screen. The reminder message appears again five minutes af-
ter you tap Snooze.
Alarm for untimed events: You can set a silent alarm for an untimed 
event. In this case, the alarm triggers at the specified period of 
minutes, hours, or days before midnight (beginning) of the day of 
the untimed event. No audible alarm sounds for an untimed event; 
instead, the reminder message appears onscreen.
For example, you set an alarm for an untimed event that occurs on 
February 4th. If the alarm is set for 5 minutes, the reminder message 
appears at 11:55 PM on the night of February 3rd. The reminder 
remains onscreen until you turn on your handheld and tap OK to 
dismiss it.
Scheduling repeating or continuous events
The Repeat function lets you schedule events that recur at regular 
intervals or extend over a period of consecutive days. 
A birthday is a good example of an event that repeats annually. 
Another example is a weekly guitar lesson that falls on the same 
day of the week and the same time of day. 
A business trip or a vacation is an example of a continuous event. 
						

							Page 93  Using Your Applications
To schedule a repeating or continuous event:
1. Tap the event.
Typically, a continuous event is an untimed event.
2. Tap Details.
3. Tap the Repeat box to open the Change Repeat dialog box.
4. Tap Day, Week, Month, or Year to set how often event repeats.
For a continuous event, tap Day.
5. Enter a number that corresponds to how often you want the 
event to repeat on the Every line. 
For example, if you select Month and enter the number 2, the 
event repeats every other month.
6. To specify an end date for the repeating or continuous event, tap 
the End on pick list and tap Choose Date. Use the date picker to 
select an end date.
7. Tap OK.
After you schedule a repeating or continuous event, this icon   
appears to the far right of the event.
Changing repeating or continuous events
When you make changes to a repeating or continuous event, such 
as deleting or adding notes, or changing the time of an event, you 
can decide which of the events you want to change; all events in the 
series, just the current event, or the current and future events. 
To delete repeating events:
1. Select the record you want to delete.
2. Tap the Menu icon  . 
3. Tap Record, and then tap Delete Event.
Tap the 
Repeat 
box