Palm M105 Handheld Instructions Manual

							Chapter 4 Page 74
To move a record into a category:
1. Select the record you want to categorize.
2. In Address Book only: Tap Edit.
3. Tap Details.
4. Tap the Category pick list to display the list of available categories.
5. Select the category for the record.
6. Tap OK.
Note:
In the Address Edit, Note, and Memo screens you can tap the 
category name in the upper-right corner of the screen and select 
a new category for the current record.
To display a category of records:
1. Tap the category pick list in the upper-right corner of the list screen.
Note:
In the Date Book Agenda view, the pick list is in the upper 
right of the To Do list. 
2. Select the category you want to view.
The list screen now displays only the records assigned to that category.
Tip:
Pressing an application button on the front panel of the 
handheld toggles through all the categories of that application.
Tap 
here 
						

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To define a new category:
1. Tap the category pick list in the upper-right corner of the screen 
or list.
2. Tap Edit Categories. 
3. Tap New.
4. Enter the name of the new category, and then tap OK.
5. Tap OK.
You can assign any of your records to the new category.
Tap here 
						

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To rename a category:
1. Tap the category pick list in the upper-right corner of the screen 
or list.
2. Tap Edit Categories. 
3. Select the category that you want to rename, and then tap 
Rename.
4. Enter the new name for the category, and then tap OK.
5. Tap OK.
Tip:
You can group the records in two or more categories into 
one category by giving the categories the same name. For 
example, if you change the name of the Personal category to 
Business, all records formerly in the Personal category 
appear in the Business category.
Finding records
Your handheld offers several ways to find information quickly:
nAll applications: Find locates any text that you specify, always 
starting with the current application.
nDate Book, To Do List, Memo Pad: Phone Lookup displays the 
Address list screen and lets you add the information that 
appears in this list to a record.
nAddress Book: The Look Up line lets you enter the first letters of 
a name to scroll immediately to that name. 
						

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Looking up Address Book records
When working with Address Book, the scroll buttons on the front 
panel of your handheld make it easy to navigate among your 
address entries. 
nIn the Address list screen, pressing the scroll buttons moves up 
or down an entire screen of records. If you hold down a scroll 
button, you accelerate the scrolling and display every third 
screen.
nIn the Address view screen, pressing the scroll buttons moves to 
the previous or next address record.
You can also use the Address list Look Up feature to quickly scroll 
to any of your Address Book entries. 
To look up an Address Book record:
1. Display the Address list screen.
2. Enter the first letter of the name you want to find.
The list scrolls to the first entry that begins with that letter. If 
you write another letter, the list scrolls to the first entry that 
starts with those two
 letters. For example, writing a “c” 
scrolls to “Cain,” and writing “car” scrolls further to “Car-
penter.” If you sort the list by company name, the Look Up 
feature scrolls to the first letter of the company name.
3. Tap the record to view its contents.
Look Up line 
						

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Using Find
You can use Find to locate any text that you specify, in any 
application.
To use Find:
1. Tap the Find icon  .
Tip:
If you select text in an application before you tap Find, 
the selected text automatically appears in the Find 
dialog box.
2. Enter the text that you want to find. 
Find is not
 case-sensitive. For example, searching for the 
name “davidson” also finds “Davidson.”
Find locates any words that begin with the text you enter. For 
example, searching for “plane” finds “planet,” but not “air-
plane.”
3. Tap OK. 
Find searches for the text in all records and all notes.
As your handheld searches for the text, you can tap Stop at 
any time. You may want to do this if the entry you want ap-
pears before your handheld finishes the search. To continue 
the search after you tap Stop, tap Find More.
4. Tap the text that you want to review.
Using Phone Lookup
Phone Lookup displays the Address list screen and lets you add the 
information that appears in this list to a record. 
						

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To use Phone Lookup:
1. Display the record in which you want to insert a phone number. 
The record can be in Date Book, To Do List, or Memo Pad.
2. Tap the Menu icon  .
3. Tap Options, and then tap Phone Lookup.
4. Begin to spell the last name of the name you want to find. 
The list scrolls to the first record in the list that starts with the 
first letter you enter. Continue to spell the name you’re look-
ing for, or when you see the name, tap it. 
5. Tap Add.
The name you selected, along with the other information associated 
with it, is pasted into the record you selected in step 1.
Phone Lookup tips
Write the Graffiti Command stroke “/L” to activate the Phone 
Lookup feature. You can also activate it in the following 
circumstances:
nWhile entering text: For example, to insert the full name and 
phone number for someone with the last name “Williams,” 
write the Graffiti characters for “Wi” and then the Phone 
Lookup Command stroke “/L.”
Assuming you have only one Address Book record that begins 
with “Wi,” your handheld inserts the full name “Fred Williams” 
(and its associated information). If you have more than one 
name that begins with “Wi,” the Phone Lookup screen appears 
and highlights the first record that begins with “Wi.”
nFor selected text: Drag to highlight the text, and then write the 
Phone Lookup Command stroke “/L.” Your handheld replaces  
						

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the selected text and adds the name and its associated 
information.
Sorting lists of records
You can sort lists of records in various ways, depending on the 
application. Sorting is available in applications that have list 
screens: Address Book, To Do List, Note Pad, and Memo Pad.
Note:
You can also assign records to categories. See “Categorizing 
records” earlier in this chapter.
To sort records in To Do List:
1. Open To Do List. 
2. From the list screen, tap Show.
3. Tap the Sort by pick list and select an option.
4. Tap OK.
To sort records in Address Book, Note Pad, and Memo Pad:
1. Open the application to display the list screen.
2. Tap the Menu icon  .
3. Tap Options, and then tap Preferences.
Address Book:
Note Pad:
Memo Pad: 
						

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4. Do one of the following:
Address Book: Tap the setting you want.
Note Pad: Tap the Sort by pick list and select Alphabetic, Date, 
or Manual.
Memo Pad: Tap the Sort by pick list and select Alphabetic or 
Manual.
5. Tap OK.
To sort the Note Pad or Memo list manually, tap and drag a note or 
memo to a new location in the list. 
Note:
To make the list of your memos appear in Palm Desktop 
software as you manually sorted it on your handheld, open 
Memo Pad in Palm Desktop software and click List by. Then 
select Order on handheld.
Making records private
In most applications you can make individual records private. Private 
records remain visible and accessible, however, until you select the 
Security setting to hide or mask all private records. See “Security” 
in Chapter 3 for more information.
Hiding or masking private records
You can hide or mask all records that you mark as private. Masked 
records appear as grey placeholders in the same position they would 
appear if they were not masked, and are marked with a lock icon. 
Hidden records disappear completely from the screen. If you define a 
password for your handheld, you must enter it to display private 
records. 
						

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To hide all private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap the Current Privacy pick list and select Hide Records.
4. Tap OK to confirm that you want to hide private records. 
To mask all private records:
1. Tap the Applications icon  .
2. Tap Security.
3. Tap the Current Privacy pick list and select Mask Records.
4. Tap OK to confirm that you want to mask private records. 
Tap Hide 
Records
Tap 
Mask