Panasonic Kx Flb756 Laser Multifunction Fax Machine Users Manual

							41
Receiving Faxes
Other option
You need to subscribe
to Distinctive Ring
Service.
Activating the
Distinctive Ring
feature(p. 46)
Set feature #31 to “ON”.
 If you are using three or
more phone numbers in a
single telephone line, see
page 47.
To the 
same line 2-number example
Telephone No.
(555-1111) Facsimile No. 
(555-1333)
Voice mail service
(Distinctive Ring)
You plan to answer
the calls yourself.
TEL mode(p. 42)
Turn AUTO ANSWER  off  by
pressing PQ.
When receiving calls:
You have to answer all calls
manually.
To receive a fax document,
press ifor each
fax you are receiving.
RingRingRing
Mostly phone calls
When the fax machine
detects a call matching the
Distinctive Ring pattern:
The fax machine will activate
the fax function. 
When the fax machine
detects other ring patterns:
You have to answer calls
manually.
Remote 
fax activation
You can also
receive a fax using
an extension
telephone. While
hearing a fax
calling tone with an
extension
telephone
, press
*#9 
(pre-
selected fax
activation code) to
receive a fax 
(p. 45).
OFF
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							42
Receiving Faxes
1
When the unit rings, lift the handset to
answer the call.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press i.
3
Replace the handset.
 The unit will start fax reception.CONNECTING.....
STOP
FAX START
OFF
To stop receiving
Press {.
Auto reduction feature
If the other party sends a document that is longer than
your recording paper, your unit will reduce the receiving
document to the proper size and print it. If you want to
print the original size, set feature #37 to off (p. 64).
TEL mode!
(answering all calls manually)
If the FAX ON light is on, turn it off by pressing
PQ.
Display:TEL MODE
Note:
 If you do not answer the call within 10 rings, the unit
will temporarily switch to fax reception. The other 
party can then send a fax.
Fax reception in memory
When a printing problem is detected, the unit
will temporarily store the received document
into memory. 
While the document is in memory:
— the display will show an error message and
the following alternately,
Display:
— slow beeps will sound if feature #44 is set to
on (p. 64).
 Follow the instructions on pages 67 and 68 to
solve the problem.
 For memory capacity, see page 84.FAX IN MEMORY
Activating TEL mode
Receiving a fax manually
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							43
Receiving Faxes
ON
SET
FAX ONLY mode!
(all calls are received as faxes)
1
If the FAX ON light is off, turn it on by
pressing PQ.
 The display will show the number of rings
before the unit answers a call in FAX ONLY
mode.
Display:
2
If you wish to change the ring setting, press
+or -until the desired number is
displayed, and press w.
 When receiving calls, the unit will
automatically answer all calls and only
receive fax documents.FAX ONLY MODE
3 RINGS     [±]
Line 1 
– Phone calls
Line 2 
– Faxes
Only a fax machine is connected.
Activating FAX ONLY mode
Note:
 If the FAX ON light is already on and you wish to
change the ring setting, turn it off once then on again
by pressing PQand follow the
instructions in step 2.
 This mode should not be used with a telephone line
which is used for both phone calls and faxes. Fax
communication will be attempted even if someone is
trying to call you. We recommend the following setup:
Example:
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							44
Receiving Faxes
1
Connect the answering machine.
Using the unit with an answering machine!
Setting up the fax machine and an answering machine
2
Set the number of rings on the answering machine to less than 4.
 This will allow the answering machine to answer the call first.
3
Record a greeting message on the answering machine.
Example:  “This is (your name, business and/or telephone number). We are unable to
answer the phone right now. To send a fax, start transmission. To leave a
message, please speak after the beep. Thank you.”
 We recommend you record a message up to 10 seconds long, and do not pause for more
than 4 seconds during the message. Otherwise, both machines will not function correctly.
4
Activate the answering machine.
5
Set the fax machine to the desired receiving mode (p. 42, 43).
 If you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to 
“5EXT.TAM” (feature #06 on page 61). Using FAX ONLY mode will allow you to receive
faxes if the answering machine is full.
6
Check the remote access code of the answering machine and program the same code into
the remote operation ID of the fax machine. See feature #12 on page 62.
Telephone line cord
(not included)Remove the stopper  
and connect the cord.Answering machine
(not included)
How the fax machine and answering machine work
Receiving phone calls
The answering machine will record voice messages automatically.
Receiving faxes
The fax machine will receive documents automatically when the machine detects a fax calling tone.
Receiving a voice message and fax document in one call
See page 45.
Note:
 Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the
answering machine.
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							45
Receiving Faxes
Receiving a voice message and fax document in one call
The caller can leave a voice message and send a fax document during the same call.
Inform the caller of the following procedure beforehand:
1.The caller calls your fax machine.
 The answering machine will answer the call.
2.The caller can leave a message after the greeting message.
3.The caller presses *#9(pre-selected fax activation code).
 The fax machine will activate the fax function.
4.The caller presses the start button to send a document.
Note:
 The fax activation code can be changed in feature #41 (p. 64).
Extension telephone!
To the “EXT” jack 
or the same line
Extension telephone
Note:
 You can change the fax activation code in feature 
#41 (p. 64).
If you use the fax machine with an extension telephone, you can receive fax documents using
the extension telephone. You do not have to press ion the fax machine.
Important:
 Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.
1
When the extension telephone rings, lift the
handset of the extension telephone.
2
When:
— document reception is required,
— a fax calling tone (slow beep) is heard, or
— no sound is heard,
press *#9(pre-selected fax activation
code)firmly.
3
Hang up the handset.
 The fax machine will start reception.
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							46
Distinctive Ring
The Distinctive Ring service is a service offered by your local telephone company. This service
provides several telephone numbers for a single telephone line, and the ring pattern differs
according to which telephone number the call was addressed to. Originally, this service was
designed for the purpose of allowing different ring patterns to distinguish which number the call
was addressed to. This unit distinguishes the different ring patterns.
If the ring pattern is one which is assigned for a fax, the fax machine will automatically start fax
reception. This service is convenient if you wish to have a different number for fax in a single
telephone line.
To use this service, you must subscribe to the Distinctive Ring service offered by your
local telephone company.
1
Press p.
Display:
2
Press #, then 31.
3
Press +or -to select “ON”.
4
Press w.
5
Press p.SETUP ITEM [ ]
DISTINCTIVE RING
MODE=ON[±]
DISTINCTIVE RING
MODE=OFF[±]
SYSTEM SET UP
PRESS NAVI.[IH]
SET
MENU
How to receive calls
If the incoming call is for the fax number, the fax machine
will ring with the assigned ring pattern and automatically
start fax reception.
If the incoming call is for the phone number, the fax
machine will keep on ringing.
 The AUTO ANSWER light is ON.
 You cannot change the receiving mode while the
Distinctive Ring feature is activated.
Using two or more phone numbers in a single 
telephone line!
Activating the Distinctive Ring feature
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							UseRing patternTelephone
number
47
Distinctive Ring
Using three or more phone numbers in a single 
telephone line!
You may wish to use three or more phone
numbers for a single telephone line to distinguish
which number the call was addressed to. A
different ring pattern must be assigned for each
number.
Example: Using three phone numbers
012 1234
012 1234
012 9876 Triple ring FaxDouble ring Business Standard 
ringPersonal
Settings in
feature #32Ring pattern To use one phone number for the fax, program
the ring pattern assigned for the fax in feature
#32. In the example, the ring pattern assigned for
fax is a triple ring, so you should program “C”
(triple ring).
Standard ring (one long ring)A
Double ring (two short rings)B
Triple ring (short-long-short
rings)C
Other triple ring (short-short-
long rings)D
Programming the ring pattern assigned for fax!
1
Set feature #31 to “ON” (page 46).
2
Press p.
3
Press #, then 32.
FAX RING PATTERN
RING=B-D[±]
SYSTEM SET UP
PRESS NAVI.[IH]
4
Press +or -repeatedly to select the
ring pattern assigned for fax.
A:Standard ring (one long ring)
B:Double ring (two short rings)
C:Triple ring (short-long-short-rings)
D:Other triple ring (short-short-long rings)
B–D (default setting):For the ring pattern
of B, C and D
5
Press w.
6
Press p.
SET
MENU
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
1st ring 2nd ring
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							48
Copying
Making a copy!
1
Using the auto document feeder
 Confirm that there are no documents on
the scanner glass.
1.Adjust the width of the document guides to
the size of the document.
2.Insert the document (up to 15 pages)
FACE DOWN into the feeder until the unit
grasps the document and a single beep is
heard.
Display:
Using the scanner glass
 Confirm that there are no documents in
the auto document feeder.
1.Open the document cover.
2.Place the document FACE DOWN on the
scanner glass, matching the top edge of
the document to the “TOP” mark on the
unit.
3.Close the document cover.
 If the original is a thick book, do not
close the document cover.
 If necessary, press u
repeatedly to select the desired setting
(see below).
 Make sure the handset is on the cradle.!!!STANDARD
The unit can make single or multiple copies (up to 99). 
FACE
DOWN
COPY START
RESOLUTION
STOP
Document guides
Note:
 Do not open the document cover when making a copy
with the auto document feeder.
 Any transmittable document can be copied (p. 33).
 To make a clear copy from transparencies, be sure to
use the scanner glass. Place a blank sheet of paper on
top of the transparency, and leave the document cover
open during copying.
2
Press d.
 If necessary, enter the number of copies
(up to 99).
3
Press d.
 The unit will start copying.100% FINE  [01]
COPY:PRESS START
Document 
cover
Scanner 
glass
COPY STARTSTOP
TOP
RESOLUTION
To select the resolution
Select the desired resolution according to the
type of document.
– FINE: For printed or typewritten originals with
small printing.
– SUPER FINE:For originals with very small
printing.
– PHOTO:For originals containing
photographs, shaded drawings, etc.
 If you select “STANDARD”, copying will be
done using “FINE” mode.
 You can also select the resolution after
pressing din step 2.
Press urepeatedly to select
the desired setting.
To stop copying
Press {.
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							49
Copying
Collated 
pages
4
3
2
1
4
3
2
1
Uncollated 
pages
4
4
3
3
2
2
1
1
Using the auto document feeder
1.After step 2 on page 48, press cuntil the
following is displayed.
Display:
!
2.Press d.100% FINE  [01]C
COPY:PRESS START
COLLATE=ON
Example:Making 2 copies of a 4-page
original document
Note:
 The unit will store the documents into
memory while collating the copies. If
memory becomes full while storing, the unit
will only print out the stored pages.
 After copying, the collating feature will turn
off automatically.
To enlarge a document
The unit can enlarge copies to as much as 200% of the
original by changing the enlargement rate 5% at a time.
After step 2 on page 48, press +repeatedly to select
the desired enlargement rate, then press d.
 When using the auto document feeder,the unit will
only enlarge the center of the upper part of the
document. To make an enlarged copy of the bottom of
the document, turn the document around, and then
make a copy.
 When using the scanner glass,the unit will only
enlarge the right bottom corner of the document starting
from the “TOP” mark on the unit.
To reduce a document
The unit can reduce copies to as little as 50% of the
original by changing the reduction rate 5% at a time.
After step 2 on page 48, press -repeatedly to select
the desired reduction rate, then press d.
Using the scanner glass
1.After step 2 on page 48, press c.
2.Press d.
Example:
!
Display:
3.Place the next page.
4.Press ê.
To copy more pages, repeat steps 3 and 4.
5.Press d.NEXT:PRESS SCAN
COPY:PRESS START
PAGES=01     01%
FINE
To collate multiple copies
The unit can collate multiple copies in the same order as
the original document pages.
Original documentEnlarged copy
AB
CDAB
CD
AB
CD
Example: 150% enlarged copy
AB
CD
Original document
Scanner glassEnlarged copy
Using the auto document feeder:
Using the scanner glass:
TOP
shows collating copy
Original document Example: 70% reduced copyReduced copy
AB
CDAB
CD
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Setup (PC)
Connecting to a computer!
When using a USB cable (Windows 95/NT4.0 do not offer USB support):
Shielded USB cable must be purchased separately.
After connecting the USB cable, you must set the cable type to “USB” (feature #15 
on page 62).
When using an IEEE1284 compliant parallel cable:
Shielded parallel cable (amphenol 36 pin) must be purchased separately.
Panasonic Multi-Function Station software enables your fax machine to carry out the following
functions:
— Printing on plain paper, transparencies, labels and envelopes
— Scanning documents and converting an image into text with Readiris OCR software
— Scanning from other applications for Microsoft
®Windows®that support TWAIN scanning
— Storing, editing or erasing entries in directories from your PC
— Programming the basic and advanced features from your PC
— Sending, receiving fax documents using your PC
To run Multi-Function Station software, you need the following:
— OS: Works with Windows 95/98/Me/2000/XP and Windows NT
®4.0
— CPU: Windows 95/98: Pentium
®90 MHz or higher processor
Windows Me: Pentium 150 MHz or higher processor
Windows NT4.0: Pentium 133 MHz or higher processor
Windows 2000: Pentium 166 MHz or higher processor
Windows XP: Pentium 300 MHz or higher processor
— Memory minimum: Windows 95/98/NT4.0: 24 MB (32 MB or more is recommended.)
Windows Me: 32 MB (64 MB or more is recommended.)
Windows 2000: 64 MB
Windows XP: 128 MB
— Hard disk: More than 50 MB available space
— Other: Parallel (IEEE1284) port or USB port, and CD-ROM drive
Note:
If you want to replace the parallel cable with a USB cable and vice versa, see page 72.
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