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Ricoh Mp C5503 User Guide

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    							Registering Functions in a Program
    Depending on the functions, the number of programs that can be registered is different. • Copier: 25 programs
    • Document Server: 25 programs
    • Facsimile: 100 programs • Scanner: 25 programs
    The following settings can be registered to programs:
    Copier:
    Color mode, original type, density, Special Original, paper tray, Store File (except for User Name,
    File Name, and Password), Auto Reduce / Enlarge, Create Margin, Finishing, Cover/Slip Sheet,
    Edit / Color, Dup./Combine/Series, Reduce / Enlarge, number of copies
    Document Server (on the initial document print screen):
    2 Sided Copy Top to Top, 2 Sided Copy Top to Bottom, Booklet, Magazine, Finishing, Cover/Slip
    Sheet (except for Main Sheet Tray in Designate / Chapter), Edit / Stamp, number of prints
    Facsimile:
    Scan Settings, density, Original Feed Type, File Type, Store File (except for User Name, FileName, and Password), Preview, transmission type, destinations (except for folder destinations),
    Select Line, Adv.Features, memory transmission/immediate transmission, Communi. Result Rep., TX
    Mode (except for Subject)
    Scanner:
    Scan Settings, density, Original Feed Type, Send File Type / Name (except for Security Settings
    and Start No.), Store File (except for User Name, File Name, and Password), Preview,
    Destinations selected from the Address Book, Text, Subject, Security, Recept. Notice
    This section explains how to register functions in a program using copier function as an example.
    1. Press the [Home] key on the top left of the control panel, and press the [Copier] icon on
    the [Home] screen.
    Registering Functions in a Program
    51CJS113   
    						
    							2.Edit the copy settings so all functions you want to store in a program are selected.
    3. Press the [Program] key.
    4.Press [Program].
    5. Press the program number you want to register.
    6.Enter the program name.
    7. Press [OK].
    8. Press [Exit].
    • The number of characters you can enter for a program name varies depending on the functions as
    follows:
    • Copier: 34 characters
    • Document Server: 34 characters
    • Facsimile: 20 characters
    • Scanner: 34 characters
    • When a specified program is registered as the default, its values become the default settings, which are displayed without pressing the [Program] key, when modes are cleared or reset, and after the
    machine is turned on. See "Changing the Default Functions of the Initial Screen", Convenient
    Functions
    .
    2. Getting Started
    52CUP008     
    						
    							• When the paper tray you specified in a program is empty and if there is more than one paper traywith the same size paper in it, the paper tray prioritized under [Paper Tray Priority: Copier] or[Paper Tray Priority: Facsimile] in the [Tray Paper Settings] tab will be selected first. For details, see
    "System Settings", Connecting the Machine/ System Settings
    .
    • Destinations that are registered in the machine's Address Book can be registered to a program of the scanner mode.
    • Destinations can be registered to a program of the scanner mode only when [Include Destinations] is selected for [Program Setting for Destinations] in [Scanner Features]. For details about the setting,
    see "General Settings", Scan
    .
    • Folder destinations that have protection codes cannot be registered to a program of the scanner mode.
    • Programs are not deleted by turning the power off or by pressing the [Reset] key unless the program is deleted or overwritten.
    • Program numbers with 
     next to them already have settings made for them.
    • Programs can be registered to the [Home] screen, and can be recalled easily. For details, see "Registering a Shortcut to a Program to the [Home] Screen", Convenient Functions
     and page 47
    "Adding Icons to the [Home] Screen". Shortcuts to programs stored in Document Server mode cannot be registered to the [Home] screen.
    Example of Programs
    Copier mode
    Program nameProgram descriptionEffectEco copySpecify [Combine 2 Sides] in
    [Dup./Combine/Series].You can save paper and toner.Dated confidential
    copyIn [Edit / Color], specify
    [CONFIDENTIAL] under [Preset
    Stamp], and [Date Stamp].You can increase security
    awareness by printing
    "CONFIDENTIAL" and the date on
    copies.Conference
    material copySpecify [Combine 2 Sides] in
    [Dup./Combine/Series] and
    [Staple] in [Finishing].You can copy conference materials
    efficiently.Registering Functions in a Program
    53      
    						
    							Program nameProgram descriptionEffectMagazine copySpecify [Magazine] in [Dup./
    Combine/Series] and [Staple:
    Center] in [Finishing].You can save paper. Also, you can
    perform printing jobs such as
    producing leaflets in-house instead
    of having them printed by an
    outside printing company.Unified-size copySpecify [Mixed Sizes] in [Special
    Original] and [Auto Reduce /
    Enlarge] in the initial display.You can print various size copies
    onto one size of paper, so they are
    easier to manage.Stamping
    corporate name
    copySpecify [User Stamp] in [Edit /
    Color].You can stamp the name of your
    company on copies of working or
    architectural drawings. Your
    company name needs to be pre-
    registered in the machine.Thumbnail copySpecify [Combine 1 Side] in [Dup./
    Combine/Series].You can copy up to eight pages
    onto one side of a sheet, so that you
    can save paper.Storage copy:
    XXXX
    (replace XXXX by a
    folder name)Specify a folder in [Target Folder to
    Store] in [Store File].You can use folders to organize
    stored files by user name or
    intended use.
    Scanner mode
    Program nameProgram descriptionEffectEasy PDF scanSelect [Full Color: Text / Photo] in
    [Scan Settings]. In [Send File Type /
    Name], select [PDF] under [File
    Type] and enter the business details
    such as "London branch: daily
    report" under [File Name].You can scan documents efficiently.High compression
    PDF scanSelect [Full Color: Text / Photo] in
    [Scan Settings] and [High
    Compression PDF] in [Send File
    Type / Name].You can compress the data size of
    scanned documents, so that you can
    send and store them.2. Getting Started
    54  
    						
    							Program nameProgram descriptionEffectLong-term storage
    scanSelect [PDF/A] in [Send File Type /
    Name].You can easily digitize documents
    to "PDF/A" file format, which is
    suitable for long-term storage.Unified-size scanIn [Scan Settings], select [Mixed
    Original Sizes] in [Scan Size] and
    specify the finished size of scanned
    data in [Reduce / Enlarge] under
    [Edit].You can skip this procedure to unify
    the size when reprinting scanned
    data.Digital signature
    scanIn [Send File Type / Name], specify
    [PDF] in [File Type], and also
    specify [Digital Signature].You can add a digital signature to
    an important document such as a
    contract, so that any data tampering
    can be detected.Dividing file scanSpecify [Divide] in [Original Feed
    Type].You can scan a multiple page
    original as one file by splitting it into
    groups of a specified number of
    pages.High resolution
    scanSpecify settings to save scanned
    data in TIFF format. Also, specify a
    higher resolution in [Scan Settings].Scanned documents maintain much
    of the detail of the originals, but the
    size of the data may be quite large.Batch document
    scanSelect [Batch] in [Original Feed
    Type].You can apply multiple scans to a large volume of originals and send
    the scanned originals as a single
    job.Scan to XXXX
    (replace XXXX by a
    destination name)Select e-mail or folder destinations
    from the list that is registered in the
    machine's Address Book, and then
    specify the scan settings.If you register destinations and scan
    settings that you use often, you can
    skip the procedures to specify them
    when sending a scanned file.Storage scan:
    XXXX
    (replace XXXX by a
    folder name)Specify a folder in [Target Folder to
    Store] in [Store File].You can use folders to organize
    stored files by user name or
    intended use.Registering Functions in a Program
    55  
    						
    							Facsimile modeProgram nameProgram descriptionEffectTransmission result
    notification faxSelect [Preview] in the initial display
    and specify [E-mail TX Results] in [TX
    Mode].You can check whether the
    transmission settings are correct
    before and after transmission.Specified time fax
    transmissionSpecify [Send Later] in [TX Mode].You can send a fax at a specified
    time.Departmental fax
    transmissionSpecify [Fax Header Print] in [TX
    Mode].This setting can be used if the
    receiver specifies forwarding
    destinations by senders.
    • Depending on the options installed, some functions cannot be registered. For details, see "Functions Requiring Optional Configurations", Getting Started
    .
    • The names of programs given above are just examples. You can assign any name to a program according to your objectives.
    • Depending on your business details or the type of documents to be scanned, registering a program cannot be recommended.
    2. Getting Started
    56    
    						
    							Turning On/Off the Power
    The main power switch is on the right side of the machine. When this switch is turned on, the main power
    turns on and the main power indicator on the right side of the control panel lights up. When this switch is
    turned off, the main power turns off and the main power indicator on the right side of the control panel
    goes out. When this is done, machine power is off. When the fax unit is installed, fax files in memory
    may be lost if you turn this switch off. Use this switch only when necessary.
    Turning On the Main Power
    1. Make sure the power cord is firmly plugged into the wall outlet.
    2. Open the main power switch cover, and push the main power switch.
    The main power indicator goes on.
    Turning Off the Main Power
    • When disconnecting the power cord from the wall outlet, always pull the plug, not the cord. Pulling the cord can damage the power cord. Use of damaged power cords could result in fire
    or electric shock.
    • Do not turn off the power while the machine is in operation.
    • Do not hold down the main power switch while turning off the main power. Doing so forcibly turns off the machine's power and may damage the hard disk or memory and cause malfunctions.
    1. Open the main power switch cover, and then push the main power switch.
    The main power indicator goes out. The main power turns off automatically when the machine shutsdown. If the screen on the control panel does not disappear, contact your service representative.
    Turning On/Off the Power
    57CUV031     
    						
    							When the Authentication Screen Is Displayed
    If Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server
    Authentication is active, the authentication screen appears on the display. The machine only becomes
    operable after entering your own Login User Name and Login Password. If User Code Authentication is
    active, you cannot use the machine until you enter the User Code.
    If you can use the machine, you can say that you are logged in. When you go out of the operable state,
    you can say that you are logged out. After logging in the machine, be sure to log out of it to prevent
    unauthorized usage.
    • Ask the user administrator for the Login User Name, Login Password, and User Code. For details about user authentication, see Security Guide
    .
    • User Code to enter on User Code Authentication is the numerical value registered in the Address Book as "User Code".
    User Code Authentication Using the Control Panel
    This section explains the procedure for logging in to the machine using the control panel while User
    Code Authentication is active.
    If User Code Authentication is active, a screen prompting you to enter a User Code appears.
    1. Enter a User Code (up to eight digits), and then press [OK].
    Logging In Using the Control Panel
    This section explains the procedure for logging in to the machine when Basic Authentication, Windows
    Authentication, LDAP Authentication, or Integration Server Authentication is set.
    2. Getting Started
    58    
    						
    							1.Press [Login].
    2.Enter a Login User Name, and then press [OK].
    3. Enter a Login Password, and then press [OK].
    When the user is authenticated, the screen for the function you are using appears.
    Logging Out Using the Control Panel
    This section explains the procedure for logging out the machine when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set.
    • To prevent use of the machine by unauthorized persons, always log out when you have finished using the machine.
    1. Press the [Login/Logout] key.
    2.Press [Yes].
    When the Authentication Screen Is Displayed
    59 CJS040   
    						
    							Placing OriginalsPlacing Originals on the Exposure Glass• Keep your hands away from the hinges and exposure glass when lowering the ADF. Not doing so may result in an injury if your hands or fingers are pinched.
    • Do not lift the ADF forcefully. Otherwise, the cover of the ADF might open or be damaged.
    1. Lift the ADF.
    Be sure to lift the ADF by more than 30 degrees. Otherwise, the size of the original might not be
    detected correctly.
    2. Place the original face down on the exposure glass. The original should be aligned to the
    rear left corner.
    Start with the first page to be scanned.
    1. Positioning mark
    3. Lower the ADF.
    Placing Originals in the Auto Document Feeder
    Be sure not to block the sensor or load the original untidily. Doing so may cause the machine to detect
    the size of the original incorrectly or display a paper misfeed message. Also, be sure not to place
    originals or other objects on the top cover. Doing so may cause a malfunction.
    2. Getting Started
    60  CVA054
    11   
    						
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