Telrad Digital Avanti 3020 And Avanti 3015D Telephone Sets User Guide

Avanti 3020 and 3015D telephone sets 35
CARBON COPYING OR CARBON SENDING A MES-
SAGE TO ANOTHER MAILBOX
You can carbon copy or carbon send a messa
ge someone 
sent you into a specific mailbox 
group - a group you define 
for the particular messa
ge. If you carbon copy it, a copy 
remains in your mailbox. If you carbon send the messa
ge, 
it is sent to the mailbox 
group and erased from your mailbox.
To carbon copy or carbon send a messa
ge, you must first 
be listenin
g to it.
1. When you hear a messa
ge...

36 Avanti 3020 and 3015D telephone sets
You hear the CONFIRMATION Menu:
4. Repeat step 3 for each mailbox to which you want to 
carbon copy or carbon send the messa
ge.
5. When the list is completed, dial [#] 
twice. Proceed as 
for sendin
g a message to a group of mailboxes.
MESSAGE ANNOTATION -- 
ADDING YOUR OWN COMMENTS
You may want to add your own comments to a messa
ge 
that you are copyin
g or transferring to someone elses 
mailbox. When you add comments, the person to whom 
you pass on the messa...

Avanti 3020 and 3015D telephone sets 37
To attach an annotation
After makin
g your desired selection from the COPY/SEND 
Menu, you receive the ANNOTATION Menu:
NOTE
Just as you can record an annotation for a mes-
sa
ge to a single mailbox, so you can add an anno-
tation to a 
group message. However, you cannot 
add more than one annotation to a 
group mes-
sa
ge.
If you han
g up while located in the ANNOTATION 
Menu, your messa
ge nonetheless will be trans-
ferred or copied. To abort a ‘send’ or ‘copy’...

38 Avanti 3020 and 3015D telephone sets
3. Press {SAVE MSG} or [2]
, or hang up without pressing 
any button. 
The messa
ge together with your annotation is copied or 
sent to the appropriate mailbox or mailbox 
group.
To delete an annotation from a message
• After recordin
g the annotation, before saving it, press 
[3]
 in the END OF RECORD Menu.
To change the annotation of a message
1. Press [5]
 while listenin
g to either the annotation or the 
messa
ge itself;
you are transferred to the COPY/SEND...

Avanti 3020 and 3015D telephone sets 39
CALLER IDENTIFICATION (CID) 
LIST, DISPLAY AND DIAL
(3020 SET ONLY)
REVIEWING CID CALLS LISTED ON YOUR DISPLAY
Lists of answered and unanswered incomin
g outside calls 
-- supported by the Central Office for caller identification 
service -- can be viewed on the display of an Avanti 3020 
set. If authorized to enter the mailbox of another extension, 
the user can also view that extension’s list of incomin
g out-
side calls. Any of the callers whose calls are...

40 Avanti 3020 and 3015D telephone sets
If you then press {ANSWERED} (for example), the display 
shows the date, time and number (or name) of the last 
three answered callers: 
To scroll backward or forward and view other pa
ges of 
the list, use the [LOW     HIGH] 
key at the bottom of the 
telephone set -- by pressin
g [LOW] 
to scroll backward, 
or 
[HIGH] 
to scroll forward -- and view additional three-row 
sets of answered calls.
Placing a call from the CID list display
To place a call to the caller...

Avanti 3020 and 3015D telephone sets 41
INDEXING YOUR MESSAGES
IMAGEN
 offers you the possibility of tagging your old mes-
sa
ges, and sorting them into indices for future retrieval. 
This allows you to identify and access a specific messa
ge 
without havin
g to first listen to all chronologically preceding 
messa
ges. 
You can allocate your messa
ges to your own Personal 
index, which can hold up to a maximum of 9 messa
ges 
(ta
gged 1 to 9); or to the System Index, which has a capac-
ity of 128 messa...

42 Avanti 3020 and 3015D telephone sets
2. Press [8]
;
You hear the followin
g message:
Enter a message index number between 1 and 9, or 
dial pound 
[#] for the system index.
3. Select a number between 1 and 9 -- for example, 7 -- to 
ta
g the message as ‘7’ in your personal index; or
dial [#]
;
IMAGEN
 assi
gns the message a System index number 
between 10 and 137, and informs you accordin
gly:
Message index . 
You are returned to the LISTEN Menu.
If you attempt to assi
gn a message with a personal...

Avanti 3020 and 3015D telephone sets 43
3. Enter the appropriate private index tag
or
Dial [#]
 followed by the system index ta
g, and dial [#]
 
a
gain to confirm.
IMAGEN retrieves and plays the messa
ge as instructed. 
You are then transferred to the LISTEN Menu.
NOTE
If you enter an identification number that does not 
exist, IMAGEN informs you accordin
gly, and plays 
the messa
ge that comes next in numerical order.
If, when prompted to enter the identification num-
ber, you dial [#]
 twice in...

44 Avanti 3020 and 3015D telephone sets
FORWARDING YOUR MESSAGES 
TO ANOTHER LOCATION
If you know you are going to be away from your desk, you 
can have any messa
ges you receive forwarded to another 
telephone extension, outside line or pa
ger. This is called 
the Follow-me Option.If you have activated the follow-me 
option, then after a messa
ge is left in your mailbox, the fol-
low-me destination telephone rin
gs. Upon answering, you 
hear a recorded announcement that you have a messa
ge. 
Then you...