Xerox Documate 4700 User Guide

Xerox® DocuMate® 4700
User’s Guide101 Configure advanced features—select this option to change the default settings for this link. Only advanced users 
and application developers should modify these settings.
•Launch application for every image—when this option is selected, the application will open one time for 
each image scanned. You should deselect this option only if the application you are scanning to will accept 
multiple page files. 
For example, Microsoft’s Paint application can only accept 1...

Xerox® DocuMate® 4700
User’s Guide 102
Scanning to Multiple Destinations
Scanning to multiple destinations works the same as when scanning to a single destination, One Touch simply 
distributes the final scan to several destinations. This option is enabled separately for each One Touch button. 
1. Open the One Touch Properties window and click on the Options tab.
2. Select Enable scanning to multiple destinations, then click back on the configuration tab.
3. Click each destination where you want to send...

Xerox® DocuMate® 4700
User’s Guide103 4. If any of the destinations you select have global configuration properties, the Properties button at the bottom 
of the Selected destinations list will be enabled for you to configure the destination options. Click on the 
Properties button to open the One Touch Link Properties window to configure the destinations.
Each destination that has global properties will be represented by its configuration tab in the One Touch Link 
Properties window. Please refer to the...

Xerox® DocuMate® 4700
User’s Guide 104 6. Select the scan configuration you want to use for scanning in the Select configuration list.
Click on the Edit button to open the Scan Configuration Properties window to configure any destination 
specific scanning options. 
Each destination that has per-scan configuration properties will be represented by its configuration tab in the 
One Touch Scan Configuration Properties window. Please refer to the destination instructions, as described in 
the previous...

Xerox® DocuMate® 4700
User’s Guide105
Scanning with Job Separation
Use job separation to have One Touch create a new file each time a separator is detected when scanning a multiple 
page batch. For example, if you want to scan financial statements from several different banks, you can place a 
stack of statements in the scanner and One Touch will separate each statement into a different file based on your 
selected job separator.
1. Open the One Touch Properties window.
2. Select the Destination...

Xerox® DocuMate® 4700
User’s Guide 106 6. Select one of the two job separation options:
When a blank page is detected—a new file will be created after a blank page is fed through the scanner. The 
blank page is discarded from the scanned image and the new file starts with the next page in the document 
stack. Place a blank page, in the document you are scanning, at each place where you want a new file created 
when scanning is complete.
When you are scanning in Duplex mode, both sides of the page must be...

Xerox® DocuMate® 4700
User’s Guide107 •If you select When the number of images reaches, and input a number in the control box, any blank pages 
will be discarded first, and then the number of images scanned will be counted. For example, if you scan 12 
pages and 3 are blank, the total number of images counted for the job separation will be 9 not 12. 

Xerox® DocuMate® 4700
User’s Guide 108
Scanning with Optical Character Recognition 
(OCR)
Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. 
You can then work with the text and numbers to edit, spell check, change font or type size, sort, calculate, and so 
fo r t h .
The One Touch OmniPage Module or the OmniPage Pro software must be installed on your computer in order to use 
the OCR options with the One Touch software and your Xerox scanner....

Xerox® DocuMate® 4700
User’s Guide109
Text Formats
You select the text format option by clicking on the text icon on the One Touch Properties window. 
Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you 
scan a document with the text format selected, the text portions of the document are automatically converted to 
editable text.
As you select Destination Applications that are text applications, the text format icon changes to match the file...

Xerox® DocuMate® 4700
User’s Guide 110 2. Right-click on the text format icon. 
3. Choose the file type that you want for the text format.
Your selection of a file type pertains only to the Destination Application currently selected on the One Touch 
Properties window. Other Destination Applications that have a text option selected as the Page Format are not 
affected.
Simple Text—the .txt file format. Text with no formatting; used by the standard Microsoft Notepad 
application.
Rich Text Format—the .rtf...